Clearooms 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Clearooms

4.7

(213)

Pricing

Starting at £10.00 per month

About Clearooms

Clearooms is a hot desk and meeting room management software. It is a user-friendly solution specifically made for SME companies looking to move to a hybrid workspace model but that do not want an over complicated system to support the change. Clearooms can be set up in minutes and charges based on the number of desks or rooms in your offices.
The software offers features like meeting room booking, desk booking, availability tracking, dashboard and many more.

Our simple traffic light system gives you instant information on the state of rooms and desks, and our reports help you gain greater insight into who and how it’s all working. We will help as much as you need to get you going as quickly as possible.

Clearooms Screenshots

Clearooms Pricing and Plans

Starting price: £10.00 per month

Free Trial

Free Version

Meeting Rooms

£10.00

usage based, per month

No plan information available

Desk Plan 1 (1-19 Desks)

£60.00

usage based, per month

No plan information available

Desk Plan 2 (20-49 Desks)

£95.00

usage based, per month

No plan information available

Desks plan 3 (50-99 Desks)

£155.00

usage based, per month

No plan information available

Desks Plan 4 (100-199 Desks)

£275.00

usage based, per month

No plan information available

Desks Plan 5 (200-299 Desks)

£430.00

usage based, per month

No plan information available

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Clearooms Features

Popular features found in Desk Booking
Floor Plans & Maps
Occupancy Management
Online Booking
Space Reservation
More features of Clearooms
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
API
Approval Process Control
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar Sync
Categorization/Grouping
Contact Tracing
Customizable Branding
Customizable Reports
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Drag & Drop
Email Reminders
Employee Self Service
Event Calendar
Facility Scheduling
Forecasting
For Offices
For Retail
Hot Desking
iCalendar Support
Internal Meetings
Meeting Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile App
Multi-Location
Payment Processing
QR Codes
Real-Time Data
Real-Time Notifications
Real-Time Updates
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Single Sign On
Space Management
SSL Security
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting
Visitor Management
Visual Analytics
Wayfinding

Clearooms Integrations

Microsoft Teams

Integration rated 4.7 from 12 reviews

Microsoft Azure

Okta

OneLogin

Slack

Google Calendar

See all 8 integrations

Clearooms User Reviews

Overall Rating

4.7

Ratings Breakdown

75%

23%

Secondary Ratings

Ease of Use

4.8

Value for money

4.7

Customer support

4.7

Functionality

4.6

Dheeraj K.

Verified reviewer

Computer Software

11-50 employees

Used daily for less than 6 months

Reviewed August 2024

Best platform to manage our workspace.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has a great dashboard to manage our meeting rooms very easily. It easily integrates with our Google Workspace to make our meetings easier.

Cons:

Till now everything is going in smooth flow.

Reasons for choosing Clearooms

Clearooms has more features and it is more affordable compared to other platforms.

Jennie R.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed January 2026

Perfect system for our size versus desk ratio

Very happy with the system, pleased to be using it. Not had any complaints from the team which is praising indeed given they build digital solutions themselves.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful, in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month.

Cons:

As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version it feels that may be a lie to touch back system admin would be potentially better. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for.

Reasons for choosing Clearooms

Because of the price difference of the system systems were priced per user, whereas you guys are priced per desk

Reasons for switching to Clearooms

The team that built the power apps were no longer employed by the business additionally purchasing a system purposely built for desk booking made more sense than struggling to build something ourselves. Future development will enhance the system whereas we would’ve only created our own version and then stopped.

Satrio A.

Verified reviewer

Information Technology and Services

201-500 employees

Used weekly for less than 6 months

Reviewed March 2025

Established hot desk options for dual places of work

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Through hot desking our workforce has adapted well by having control of where to work at any given time through Clearooms. Every member of the team can access the mobile-friendly application to book a desk depending on their availability and this increases independence.

Cons:

The notification system could be enhanced as well as the assessment of the amount of work to be done. In some instances the alerts about upcoming bookings were sometimes omitted or maybe late a thing that created slight inconvenience.

Claire D.

Verified reviewer

Luxury Goods & Jewelry

201-500 employees

Used daily for less than 2 years

Reviewed December 2025

Simple and reliable booking tool for hybrid offices

Clearooms has made desk and room booking much easier for our teams. The floorplan view helps people find open spaces quickly, and the Outlook and Google calendar sync keeps everything in one place. Setup was smooth, and most employees could use it without training.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy calendar sync with Outlook and Google, clear visual floorplans, SSO and kiosk/mobile check-in options, and features to reduce no shows.

Cons:

Some pages can be slow under load, integrations beyond the major calendars are limited, and large floorplans may require vendor assisted setup rather than a native bulk import.

Shakti singh C.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 2 years

Reviewed February 2025

An Amazing Booking System , Clearooms !

My experience about Clearooms was amazing and i feel they have a great user interface and clean Booking system . They have option to integrate multiple software seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar, allowing users to see room availability and book spaces directly from their calendars. They have amazing features And have an Amazing customer support which helps us book rooms very effectively .

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best thing about Clearooms is they have An exclusive option to book meeting rooms as well as they have workspaces and other resources efficiently. They have an amazing User interface and a great dashboard which helps to manage things very conveniently and efficiently.

Cons:

Nothing i like their services and they don't have such cons . i feel happy about it and their services are great .

Reasons for switching to Clearooms

Due to dedicated support and a great customer service.

Soumya M.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for less than 6 months

Reviewed April 2025

A straightforward meeting room management tool

Clearooms has resolved a lot of our challaenges around space management. Our team can easily find available spaces without any confusion. It's also nice that it tracks usage analytics, making it possible to optimize our space better. Barring minor hiccups, it delivers well on its core promise.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Clearooms makes managing office space a breeze. It offers an intuitive, drag-and-drop interface, making it visually easy to understand availability. I particularly like its integration with Google Workspace.

Cons:

The app can lag during peak times, causing delays in real-time updates.

Reasons for switching to Clearooms

Clearooms offers better integration with our existing tools and has a more use-friendly interface.

Kritika G.

Verified reviewer

Education Management

5001-10000 employees

Used daily for less than 2 years

Reviewed August 2025

Nice, go ahead if you work hybrid

Lovely, didnt anticipate this much ease in booking seating space Highly recommend to admin and HR teams

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My organisation operates in hybrid setup and clearooms has helped us effectiently manage the available office desks for anyone working from office. This has helped gretaly to reduce overgrounding of office premise and the hr team can well balance the office commute of all employee.

Cons:

Nothing as such. The admin team really likes the high level map view of all the seats with color indication.

Michael L.

Verified reviewer

Information Technology and Services

501-1000 employees

Used daily for more than 2 years

Reviewed May 2025

Clearooms, a great tool that is making new waves in the world of meeting space management.

For a first time user of Clearooms, i can say without doubt that it is an easy to use product. The interface is well organized making it easy to access all information about the meeting space. Clearooms has given me the most epic experience in booking and accessing our meeting rooms.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My learning curve with Clearooms was so brief and i was able to learn all the basics on my own with additional help. Accessing meeting rooms information is so easy which helps keep up with all that is taking place in the meeting rooms. With the space availability tool, it gets so easy to find a slot in our meeting rooms without having to call anyone to book a space for me. Clearooms secure access features like single sign on makes it convenient and secure to access meeting rooms floor plans.

Cons:

It lacks many integration options and only integrates with a few other products. Other than this, i have not had any other concern.

Bwire G.

Verified reviewer

Financial Services

51-200 employees

Used weekly for less than 6 months

Reviewed May 2025

All in one.

The tool seamlessly integrate with google calendars and Microsoft office 365 and allow full synchronization. It's booking system which ease communication.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Clearooms is collaborative tool that connects team members and makes scheduling meetings, events and booking rooms for meetings effortless.

Cons:

Clearooms is easier to subscribe and no other obligations.

Verified

Reviewer

Information Technology and Services