Clearooms 2026: Benefits, Features & Pricing

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Overview
User Interface
Popular Alternatives
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Clearooms

4.7

(218)

Pricing

Starting at £10.00 per month

About Clearooms

Clearooms is a hot desk and meeting room management software. It is a user-friendly solution specifically made for SME companies looking to move to a hybrid workspace model but that do not want an over complicated system to support the change. Clearooms can be set up in minutes and charges based on the number of desks or rooms in your offices.
The software offers features like meeting room booking, desk booking, availability tracking, dashboard and many more.

Our simple traffic light system gives you instant information on the state of rooms and desks, and our reports help you gain greater insight into who and how it’s all working. We will help as much as you need to get you going as quickly as possible.

Wondering if Clearooms is right for your organization?

Our Desk Booking Software selection experts can help you in 15 minutes or less.

Clearooms User Interface

Popular Clearooms Alternatives

Main Product

Clearooms

4.7

(218)

Ratings Breakdown

4.78Ease of use
4.67Value for money
4.68Customer support
4.60Functionality

Pricing

Starting at £10.00 per month

Get Price

Alternative Product

Archie

4.9

(79)

Ratings Breakdown

4.91Ease of use
4.79Value for money
4.89Customer support
4.70Functionality

Pricing

Starting at $109.00 per year

Get Price

Alternative Product

Meeting4Display

4.8

(20)

Ratings Breakdown

4.85Ease of use
4.67Value for money
5.0Customer support
4.75Functionality

Pricing

Available upon request

Get Price

Alternative Product

yoffix

4.8

(83)

Ratings Breakdown

4.86Ease of use
4.80Value for money
4.75Customer support
4.80Functionality

Pricing

Starting at €1.00 per month

Get Price

Alternative Product

Tactic

4.7

(70)

Ratings Breakdown

4.84Ease of use
4.77Value for money
4.71Customer support
4.73Functionality

Pricing

Starting at $3.00 per month

Get Price

Alternative Product

UnSpot

4.9

(72)

Ratings Breakdown

4.78Ease of use
4.79Value for money
4.81Customer support
4.68Functionality

Pricing

Starting at $2.50 per month

Get Price

Clearooms Pricing and Plans

Starting price: £10.00 per month

Free Trial

Free Version

Meeting Rooms

£10.00

usage based, per month

No plan information available

Desk Plan 1 (1-19 Desks)

£60.00

usage based, per month

No plan information available

Desk Plan 2 (20-49 Desks)

£95.00

usage based, per month

No plan information available

Desks plan 3 (50-99 Desks)

£155.00

usage based, per month

No plan information available

Desks Plan 4 (100-199 Desks)

£275.00

usage based, per month

No plan information available

Desks Plan 5 (200-299 Desks)

£430.00

usage based, per month

No plan information available

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Clearooms Features

Popular features found in Desk Booking
Floor Plans & Maps
Occupancy Management
Online Booking
Space Reservation
More features of Clearooms
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
API
Approval Process Control
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar Sync
Categorization/Grouping
Contact Tracing
Customizable Branding
Customizable Reports
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Drag & Drop
Email Reminders
Employee Self Service
Event Calendar
Facility Scheduling
Forecasting
For Offices
For Retail
Hot Desking
iCalendar Support
Internal Meetings
Meeting Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile App
Multi-Location
Payment Processing
QR Codes
Real-Time Data
Real-Time Notifications
Real-Time Updates
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Single Sign On
Space Management
SSL Security
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting
Visitor Management
Visual Analytics
Wayfinding

Clearooms Integrations

Microsoft Teams

Integration rated 4.8 from 13 reviews

Microsoft Azure

Okta

OneLogin

Slack

Google Calendar

See all 8 integrations

Clearooms User Reviews

Overall Rating

4.7

Ratings Breakdown

76%

23%

Secondary Ratings

Ease of Use

4.8

Value for money

4.7

Customer support

4.7

Functionality

4.6

Angelina O.

Verified reviewer

Program Development

11-50 employees

Used daily for more than 2 years

Reviewed February 2025

Clearooms offers a fortune in managing meeting spaces.

The overall experience with Clearooms has been magnificent. Unlike before, now we are not struggling with chaos during meetings since everyone can easily find which desk or room is free and which are fully occupied. Clearooms has saved us from poor meeting space management that used to cost us dearly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The floor plans that make is possible to have clear view of all the meeting rooms from a single dashboard. The insightful reports that help monitor all meeting rooms activities. The availability indicator function that directs which desk and room are available and which are fully booked.

Cons:

No features in Clearooms has ever underperformed. There has been no annoying experience.

Soumya M.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for less than 6 months

Reviewed April 2025

A straightforward meeting room management tool

Clearooms has resolved a lot of our challaenges around space management. Our team can easily find available spaces without any confusion. It's also nice that it tracks usage analytics, making it possible to optimize our space better. Barring minor hiccups, it delivers well on its core promise.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Clearooms makes managing office space a breeze. It offers an intuitive, drag-and-drop interface, making it visually easy to understand availability. I particularly like its integration with Google Workspace.

Cons:

The app can lag during peak times, causing delays in real-time updates.

Reasons for switching to Clearooms

Clearooms offers better integration with our existing tools and has a more use-friendly interface.

Verified

Reviewer

Medical Practice

1001-5000 employees

Used weekly for less than 6 months

Reviewed March 2024

Clearooms

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's easy to use and makes meeting preparation easy. Clearoom online management system is integrated with whiteboard which makes presentations during the meeting easy and standard.

Cons:

Clearooms expensive to starters and small business.

Claire D.

Verified reviewer

Luxury Goods & Jewelry

201-500 employees

Used daily for less than 2 years

Reviewed December 2025

Simple and reliable booking tool for hybrid offices

Clearooms has made desk and room booking much easier for our teams. The floorplan view helps people find open spaces quickly, and the Outlook and Google calendar sync keeps everything in one place. Setup was smooth, and most employees could use it without training.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy calendar sync with Outlook and Google, clear visual floorplans, SSO and kiosk/mobile check-in options, and features to reduce no shows.

Cons:

Some pages can be slow under load, integrations beyond the major calendars are limited, and large floorplans may require vendor assisted setup rather than a native bulk import.

Kritika G.

Verified reviewer

Education Management

5001-10000 employees

Used daily for less than 2 years

Reviewed August 2025

Nice, go ahead if you work hybrid

Lovely, didnt anticipate this much ease in booking seating space Highly recommend to admin and HR teams

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My organisation operates in hybrid setup and clearooms has helped us effectiently manage the available office desks for anyone working from office. This has helped gretaly to reduce overgrounding of office premise and the hr team can well balance the office commute of all employee.

Cons:

Nothing as such. The admin team really likes the high level map view of all the seats with color indication.

Michael L.

Verified reviewer

Information Technology and Services

501-1000 employees

Used daily for more than 2 years

Reviewed May 2025

Clearooms, a great tool that is making new waves in the world of meeting space management.

For a first time user of Clearooms, i can say without doubt that it is an easy to use product. The interface is well organized making it easy to access all information about the meeting space. Clearooms has given me the most epic experience in booking and accessing our meeting rooms.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My learning curve with Clearooms was so brief and i was able to learn all the basics on my own with additional help. Accessing meeting rooms information is so easy which helps keep up with all that is taking place in the meeting rooms. With the space availability tool, it gets so easy to find a slot in our meeting rooms without having to call anyone to book a space for me. Clearooms secure access features like single sign on makes it convenient and secure to access meeting rooms floor plans.

Cons:

It lacks many integration options and only integrates with a few other products. Other than this, i have not had any other concern.

Elena T.

Verified reviewer

Marketing and Advertising

2-10 employees

Used monthly for less than 6 months

Reviewed June 2025

Great for a busy coworking space in the heart of the city

We started using this software in our coworking space in Alicante, especially with the summer season bringing in lots of digital nomads. It’s helped us solve the problem of no-shows. People were reserving desks or meeting rooms and then not showing up, which meant others couldn’t book even though the space was actually empty. Since implementing it, things have run much more smoothly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The automatic cancellation feature has been a game changer. We have it set to cancel bookings after 30 minutes if the person hasn’t checked in, and that alone has helped us free up unused space quickly and keep things running efficiently. The interface is very clean and easy to use, both on desktop and mobile. It didn’t take long for our team to get the hang of it. I also appreciate the pricing model, it’s based on the number of desks and rooms rather than users, which is much more flexible and cost-effective for our setup.

Cons:

Nothing major so far. I’m happy with the software — it’s been smooth to use, and the team has been really helpful since it’s our first time using something like this. I actually discovered the app on Capterra and I’m glad we gave it a try!

Akhila V.

Verified reviewer

Financial Services

10000+ employees

Used daily for less than 12 months

Reviewed July 2025

A Handy Tool for Smooth Room Booking

Clearooms is a simple tool that makes me check availability and book a space in just a few clicks. The interface is clean and anyone can use it without training. The features are limited with limited customizations at the booking level but, it's a great thing to have for day-to-day needs, it gets the job done smoothly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I really like about Clearooms is how simple and stress-free it makes things. I didn't need a demo or guide. I just opened it up and started booking rooms right away. It's super easy to see which spaces are free, so no more back and forth messages or double bookings. It connects with my Outlook calendar, which saves a ton of time.

Cons:

Clearooms is super helpful but the load time can be a bit slow at times especially when switching between applications.

Prateek A.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for less than 2 years

Reviewed June 2025

Let's book your meetings with Clearooms!

The overall experience with Clearooms is good. We found it very reliable in day-to-day bookings. Its customization feature is very easy to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

One of the best features of Clearooms is that it is very easy to use, and the user interface is user-friendly, making it very simple for non-tech people to work on it and book their meeting rooms easily. It can also be customized based on your needs and can be integrated with other 3rd party tools such as Google Calendar, etc.

Cons:

The load time is very slow, which affects the user experience and also lacks integration with other calendars, such as Apple Calendar etc.

Bwire G.

Verified reviewer

Financial Services

51-200 employees

Used weekly for less than 6 months

Reviewed May 2025

All in one.

The tool seamlessly integrate with google calendars and Microsoft office 365 and allow full synchronization. It's booking system which ease communication.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Clearooms is collaborative tool that connects team members and makes scheduling meetings, events and booking rooms for meetings effortless.

Cons:

Clearooms is easier to subscribe and no other obligations.

Showing 1 - 10 of 218 Reviews

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