Appspace 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Appspace

4.7

(25)

Pricing

Pricing available upon request

About Appspace

Appspace is a workplace experience platform that allows organizations to manage their entire workplace. The platform offers features for workplace communication, including an employee mobile app, intranet, and digital signage capabilities for meeting rooms, video walls, and interactive displays. It also provides workspace management tools such as space reservation, hot desking, room booking, and wayfinding, helping employees navigate and utilize the office.

Appspace has centralized administration, enterprise messaging integration, and advanced reporting and analytics. This empowers organizations to consolidate their workplace technology and gain insights to optimize the work environment. The platform brings together the physical and digital workplace, enabling a seamless and engaging work-from-anywhere experience for employees, whether they are in the office, remote, or a mix of both.

Appspace Screenshots

Appspace Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Free

$0.00

flat rate

Plan includes:

2 Premium Users
1 Appspace Device IDs
5GB Storage (per mo.)
5GB Bandwidth (per mo.)

Express

Pricing available upon request

Plan includes:

25 Premium Users
25 Appspace Device IDs
25 GB Storage (per mo.)
25 GB Bandwidth (per mo.)
Single Sign-On

Enterprise

Pricing available upon request

Plan includes:

50 Premium Users
50+ Appspace Device IDs
50 GB+ Storage (per mo.)
50 GB+ Bandwidth (per mo.)
Advanced Channels
Device Tasks

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Appspace Features

Popular features found in Meeting Room Booking System
Digital Signage
Internal Meetings
Multi-Location
Online Booking
Utilization Reporting
Visitor Management
More features of Appspace
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Escalation
Alerts/Notifications
API
Approval Process Control
Asset Lifecycle Management
Automated Scheduling
Auto Update
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar Sync
Categorization/Grouping
Compliance Management
Contact Management
Content Library
Content Management
Content Scheduling
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Data Security
Digital Menu Boards
Drag & Drop
Email Reminders
Event Scheduling
Facility Scheduling
Floor Plans & Maps
For Offices
For Retail
Historical Reporting
Hot Desking
Interactive Content
Layout & Design
Media Library
Meeting Management
Microsoft Outlook Integration
Mobile Access
Mobile Alerts
Mobile App
Monitoring
Multi-Language
Multimedia Support
Multi-Screen Support
Occupancy Management
Offline Access
Playlist Management
Pre-Registration
Real-Time Data
Real-Time Notifications
Real-Time Updates
Registration Management
Remote Access/Control
Remote Display Management
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Check-In/Check-Out
Self Service Portal
Single Sign On
SMS Messaging
Social Media Integration
Space Management
Space Reservation
SSL Security
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
User Profiles
Video Streaming
Visitor Tracking
Visual Editor
Wayfinding
Workflow Management
WYSIWYG Editor
XML/RSS

Appspace Integrations

Okta

Twitter/X

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Slack

See all 11 integrations

Appspace User Reviews

Overall Rating

4.7

Ratings Breakdown

72%

24%

Secondary Ratings

Ease of Use

4.5

Value for money

4.1

Customer support

4.5

Functionality

4.5

Keneth W.

Verified reviewer

Management Consulting

10000+ employees

Used daily for less than 2 years

Review source

Reviewed September 2024

A leader in digital signage and workspace management

Appspace helped me boost communication, improve information accessibility, and enhance employee productivity. It also created a more engaging and personalized work environment, increasing job satisfaction.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Appspace boosts employee experience, streamlines processes, and fosters a stronger company culture. It creates engaging and productive workspaces by merging digital signage, space management, and internal communications.

Cons:

There is nothing to dislike about this platform.

Simona M.

Verified reviewer

Telecommunications

51-200 employees

Used daily for less than 2 years

Review source

Reviewed January 2025

A Great Workspace Management Solution For Business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

With Appspace, managing teams workspace is easy and this tool also features amazing scheduling features.

Cons:

Everything about Appspace works and no issues.

Reasons for switching to Appspace

Considering affordability of Appspace and the features therein, the switch was easy and necessary.

Carmen H.

Verified reviewer

Restaurants

11-50 employees

Used daily for less than 2 years

Review source

Reviewed April 2025

Can't get enough of Appspace

Wonderful experience when operating Appspace for digital signage and team communication or collaboration. My team able to keep-up with company latest news and a space where everyone is connected under one platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Work from anywhere is possible with Appspace with its intuitive communication and workplace management that is easy to connect from my laptop. The digital signage features is the most outstanding program I have experience, the display is automatically resize to match user screen and not stretching display image. It look very natural in what ever device that I use. No hardware minimum requirement needed to display the content, as long the content display setting is created using the pre-made template.

Cons:

Just some issues with the newly introduced AI tools to summarize content. It doesn't help much as most of the content already shortened to make it easy for the crowd to read the text. It would be better if they introduce other tools that actually helping with workspace communication.

Tristan K.

Verified reviewer

Information Technology and Services

5001-10000 employees

Used weekly for less than 6 months

Review source

Reviewed August 2021

Signage deployment review

We required a scalable, display agnostic signage platform that can display content from other authenticated platforms (such as Power BI).

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The ability to perform more than just Digital Signage within the one licensing model is very valuable. The ability to maintain data sovereignty through local region data centre deployment. The ability to perform some level of device monitoring. The ability to devolve admin control of content to local users.

Cons:

No Multi-Factor Authentication License model limits number of users - would prefer a license model solely based on Signage end-points Limited device monitoring/control - would like to see this expanded Passport feature retains authentication credentials to other platforms. This needs to be built on a token-based authentication process for security purposes, so Appspace does not need to retain secure credentials to other platforms.

Reasons for choosing Appspace

We can achieve Power BI authentication without Appspace retaining credentials (ie. token sharing) via the local Appspace Partner's Azure Authentication service. The deployed data centre is located in our region, thereby retaining data sovereignty. The additional features (above Signage) that come with the subscription.

Reasons for switching to Appspace

Limited capabilities in current platform.

Luke N.

Verified reviewer

Higher Education

10000+ employees

Used daily for less than 2 years

Review source

Reviewed July 2021

Great content management experience

Operational signage plus theming and branding has been helped through Appspace deployment. Far more stable and and easier to navigate than the legacy system it replaced.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The ability to curate many playlists at the same time through managing content in folders. Having playlists aggregate different folders speeds up content deployment to a network with 100s of screens.

Cons:

Optimal content management is contingent on hardware set up being done correctly. This isn't the software's fault but a consideration those managing content on a large non-uniform network of media players. Preview may show content perfectly but on site may have playback issues.

Reasons for choosing Appspace

I was not involved in the selection process, but inherited the decision. I was brought in to the organisation once Appspace was selected.

Reasons for switching to Appspace

Other platform was no longer supported.

Bien C.

Verified reviewer

Food Production

10000+ employees

Used daily for more than 2 years

Review source

Reviewed May 2025

Appspace Review

I appreciate the wide range of features, including digital signage, space reservation, visitor management, and an employee app, making it a comprehensive workplace management solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Appspace offers a wide range of features, including digital signage, space reservation, visitor management, and an employee app. This versatility makes it a comprehensive solution for workplace management.

Cons:

I find that there is a slight learning curve when first using Appspace, which can be a bit challenging for new users.

Sarah R.

Verified reviewer

Design

10000+ employees

Used weekly for more than 2 years

Review source

Reviewed January 2025

A great piece of software for your digital display needs

I find this software really easy and effective to use. We have a mix of digital displays for our meeting rooms, tea point notice boards, reception screens, screens that are used for events etc. and controlling them all is so easy with this app.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The ease of use, the templates/cards in the library that you can take advantage of and being able to set when you when your content displayed and when you want it archived automatically.

Cons:

I haven't come across any issues so far that I would say are a con/downside of the product. There are a few features that would be nice to add but really the product is really very good overall.

Alondra M.

Verified reviewer

Insurance

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2025

Messaging Made easy

Being able to communicate within offices especially while we have customers in front of us and sending these quick messages to discuss available options to help client especially If I am unsure how to resolve the issue , coworker a desk away can send me quick message without making me look a certain way to client.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Helps with being able to communicate with coworkers in other office locations. Being able to customize group chats for each department within the company. Messaging made easy.

Cons:

I have yet to come across a reason why I would not like this application . I've used it daily since starting my insurance Broker Position.

Craig C.

Verified reviewer

Insurance

1001-5000 employees

Used monthly for more than 2 years

Review source

Reviewed July 2025

Appspace adds value when trying to engage

We purchased the software for a specific reason, as an engagement tool, and it’s delivered so far. Would recommend!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

It’s very aesthetically pleasing. Among other things, we use to it display upcoming current events on our intranet. My eye is always caught!

Cons:

I wish it integrated better with other programs like PowerPoint. I find myself rebuilding existing visuals in appspace frequently, which is tedious.

Alexis K.

Verified reviewer

Construction

1001-5000 employees

Used daily for free trial

Review source

Reviewed September 2025

I think its worth it!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It made employee engagement better. Overall was easy to use and we got good feedback. Will use again.

Cons:

Set up was a bit difficult but their support team was helpful. We also were putting the monitor in a difficult space but that wasn't fault of the product!

Showing 1 - 10 of 25 Reviews

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