Whatspot 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Whatspot

4.7

(52)

Pricing

Starting at $2.50 per month

About Whatspot

Whatspot is the smart booking system built for offices, coworking spaces, schools, and small organizations that need a fast, practical way to manage shared spaces. Whether you're reserving meeting rooms, desks, parking spots, or company cars — Whatspot makes it effortless.

Set up in minutes, no training needed. The platform combines a clean, intuitive interface with powerful features like approval workflows, booking rules, recurring events, mobile apps, floorplans, and public booking pages. Say goodbye to spreadsheets and booking chaos — and hello to clarity and control.

✅ Works on web, iOS, and Android
✅ Visual floorplans and QR code booking
✅ Multilingual (15+ languages)
✅ Embed on your website without plugins
✅ Syncs with Google and Microsoft calendars

Start free — scale when you need to.
Whatspot’s flexible pricing grows with you. It’s free forever for up to 3 spaces and 10 users, making it the ideal choice for small teams, coworking hubs, and community spaces.

Whatspot Screenshots

Whatspot Pricing and Plans

Starting price: $2.50 per month

Free Trial

Free Version

Freemium

$0.00

usage based

Plan includes:

3 Spots
10 Users
Unlimited Number of Reservations

Premium

$2.50

usage based, per month

Plan includes:

5+ Spots
Limited space categorization
30 Users
User access management
Interactive floorplans
Approval process
Utilization statistics

Ultimate

$3.40

usage based, per month

Plan includes:

10+ spots
Unlimited categorization
100 users
Public bookings
Interactive floorplans
Approval process
User access management
Utilization statistics
Priority support

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Whatspot Features

Popular features found in Meeting Room Booking System
Digital Signage
Internal Meetings
Multi-Location
Online Booking
Utilization Reporting
Visitor Management
More features of Whatspot
Access Controls/Permissions
Activities Booking
Alerts/Notifications
Approval Process Control
Availability Indicator
Availability Management
Booking Management
Booking Notes
Calendar Management
Calendar Sync
Categorization/Grouping
Class Scheduling
Confirmations/Reminders
Customizable Forms
Data Import/Export
Desk Availability Schedule
Desk Reservation
Email Reminders
Employee Management
Event Calendar
Event Scheduling
Facility Scheduling
Floor Plans & Maps
For Offices
Hot Desking
Meeting Management
Meeting Room Booking
Mobile Access
Mobile App
Multi-Language
QR Codes
Real-Time Notifications
Real-Time Updates
Recurring Appointments
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Service Portal
Single Sign On
Space Management
Space Reservation
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Vendor Management
Website Integration

Whatspot Integrations

Microsoft Outlook

Calendar 365 for Dynamics

Google Calendar

Whatspot User Reviews

Overall Rating

4.7

Ratings Breakdown

71%

25%

Secondary Ratings

Ease of Use

4.8

Value for money

4.7

Customer support

4.8

Functionality

4.4

Have you used Whatspot and would like to share your experience with others?

Diogo N.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 6 months

Reviewed March 2024

Amazing Platform and Support

Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Reaching a sales and support team was easy, and I was amazed at how flexible they were. Special note to [sensitive content hidden] who gave an amazing professional side from our moment of interest to after the purchase.

Cons:

Nothing until the moment. I will see how much time would it take to develop certain requests that we ask. But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product.

Reasons for choosing Whatspot

Easy to reach and dedicated professional to follow quickly my case.

Reasons for switching to Whatspot

Unprofessionalism that that would bring to my company.

Vendor Response

Thanks for your positive feedback! We're thrilled you're happy with our support and platform. Your satisfaction fuels our commitment to excellence.

Replied March 2024

Adam G.

Verified reviewer

Leisure, Travel & Tourism

2-10 employees

Used daily for less than 6 months

Reviewed September 2025

Perfect facilities booking platform

Easy to set up, great support, happy club members, everything has been perfect. 100% recommended. I had an initial demonstration which was really useful and I was able to ask any questions I needed about how the platform would meet our needs. Everyone has been heklpful and responsive to any follow up questions I have had.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is an easy to use and intuitive platform which has been well received by all our members. Our members ages range from 18 to 85 so we needed an easy to access system which was suitable for those who were worried about our change from a paper based system to an online one. I have had lots of emails from members thanking me for the choice of platform. They are delighted. We have had no complaints or issues from anyone.

Cons:

I can only say positive things about the platform. If I had one wish, it would be to have the same admin functionality through the app as the website.

Reasons for choosing Whatspot

Spcially designed for our purpose and easy to deal with the support / set-up team.

Vendor Response

Thank you so much for your kind words! We’re truly happy to hear that Whatspot has been so well received by your members – especially across such a wide age range. It’s great to know the transition from paper to online has been smooth and appreciated. We’ll definitely keep the admin app functionality in mind for future improvements. Thanks again for the recommendation!

Replied October 2025

Richard O.

Verified reviewer

Research

51-200 employees

Used daily for less than 12 months

Review source

Reviewed June 2022

The best Reservation and Booking software

Whatspot is simply incredible software for reservation/booking

Ratings Breakdown

Ease of use

Value for money

Previously 4

Customer support

Previously 4

Functionality

Previously 4

Pros:

A very friendly and easy to use software for reservation and booking

Cons:

There is no single con about this software

Andrus E.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 6 months

Reviewed April 2025

Simple and specific app for booking office rooms, desks, parking lots.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It met our requirements 95%. I was searching for a solution for booking office desks and most of the similar apps are meant just for restaurants. Whatspot is simple and enough for my needs.

Cons:

Maybe on some points it's too simple and if I have specific needs, it will not deliver the solution.

Reasons for choosing Whatspot

I also tested different restaurant table booking apps. Whatsport is meant specially for office desks/spaces - exactly what I needed.

Vendor Response

Thank you for your review! We’re glad Whatspot meets your needs for booking office spaces. We appreciate your feedback on simplicity and will keep it in mind as we improve. Thanks for choosing us!

Replied May 2025

Rob K.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for less than 6 months

Reviewed March 2025

Great start!

Fabulous and prompt customer service. Very attentive!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's great being able to have a dedicated app for managing spot booking and not having to include all the other facilities that we will never use!

Cons:

The room layout option should be included in the Ultimate option.

Reasons for choosing Whatspot

Offered what I needed as a main service not an add on

Vendor Response

Thank you for your feedback! We're glad to hear that the app is meeting your needs and that you appreciate our customer service. We’ll take your suggestion into consideration for future updates. Thanks again for choosing Whatspot!

Replied April 2025

Taher C.

Verified reviewer

Financial Services

11-50 employees

Used daily for less than 6 months

Reviewed April 2025

Sanctuary - Review

Excellent, Easy to Setup, amazing support team for onboarding.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use, Good User Interface, features and quick support.

Cons:

Nothing, few features will be added in coming months. making it a complete product.

Reasons for choosing Whatspot

Similar features as above-mentioned apps at much lower price

Vendor Response

Thank you for your wonderful review! We're thrilled to hear that you find Whatspot easy to use and that our support team has been helpful. We’re excited about the upcoming features and appreciate your trust in Whatspot!

Replied April 2025

Tina J.

Verified reviewer

Education Management

2-10 employees

Used daily for less than 12 months

Review source

Reviewed March 2024

Love Whatspot! It has been a gamechanger for my tutoring office.

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I own a small tutoring company and our office has 2-3 meeting rooms. I love that Whatspot has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool.

Cons:

No real cons. Whatspot is amazing and does pretty much everything I need it to. However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features.

Reasons for switching to Whatspot

No ability on Appointlet to easily set up recurring weekly appointments. Tutors using the system were frustrated about that.

Vendor Response

Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows!

Replied April 2024

Sampo H.

Verified reviewer

Higher Education

11-50 employees

Used daily for less than 6 months

Reviewed July 2025

Easy room booking management

When I contacted Whatspot's support by email I got really quick and comprehensive answers. I really appreciate that communication works so well. Thank you very much, Vlasta!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was really easy to learn to manage the app and create booking calendars. It is also convenient that you can assign rules for bookings.

Cons:

I'm still waiting for the Google Calendar integration. And it would be great if the Admin could edit the questions of the booking page.

Reasons for choosing Whatspot

Bookafy was too complicated for our needs.

Vendor Response

Thank you for your kind feedback. We’re glad to hear the app is easy to use and that our support has been helpful. We’re just wrapping up the Microsoft Outlook integration, and Google Calendar is next. The ability to edit booking page questions — such as adding custom fields — is a great suggestion and is definitely on our radar. Thanks again for choosing Whatspot.

Replied July 2025

Fariñas L.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used daily for less than 2 years

Reviewed January 2025

Simple and Efficient Workspace Managemen

I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet fairly comprehensive tool.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Its simplicity and ease of use. Managing workspaces and meeting rooms is now much faster.

Cons:

That users cannot create maps online or upload maps to assign spaces.

Vendor Response

Thank you for your feedback! We're thrilled to hear you find the tool simple and efficient. We’re excited to share that an interactive map self-service feature is in our near roadmap and expected to launch soon.

Replied January 2025

Armando V.

Verified reviewer

Maritime

201-500 employees

Used daily for less than 6 months

Reviewed January 2025

We are very pleased with Whatspot for managing meeting room reservations

We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots. It has greatly streamlined and improved this process.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The simplicity and user-friendliness of the application make it highly intuitive, easy to manage, and operate.

Cons:

There’s nothing I dislike, except for the inability to assign colors directly to spots instead of by spot type. Additionally, I would suggest adding the option to include guests in reservations and to send confirmation emails upon booking, along with reminders.

Vendor Response

Thank you for your detailed feedback! We're thrilled to hear Whatspot has streamlined your reservation process. Your suggestions for color assignment, guest inclusion, and email notifications are very helpful, and we’ll consider them for future updates. Thanks for sharing your experience!

Replied January 2025

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