Joan 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Joan

4.8

(76)

Pricing

Starting at €49.00 per month

About Joan

Joan is a room scheduling and booking solution that helps businesses of all sizes find and reserve available meeting rooms and work desks according to individual requirements. The room grid functionality allows users to view multiple meeting rooms with names, locations and availability status.

Joan's team grid module enables supervisors to track team members’ activities and availability, reducing work interruptions. Administrators can configure the platform in multiple languages, set office timings and upload business logos. Additionally, managers and leaders can generate reports to gain insight into room utilization rates, track meeting patterns, identify popular rooms and monitor no-show meetings.

Joan facilitates integration with several third-party applications, such as Office 365, Slack, Zapier, Microsoft Teams, and more. It also provides iOS and Android mobile applications, which let users book rooms remotely. It is available on monthly or annual subscriptions and support is extended via documentation, email and FAQs.

Joan Screenshots

Joan Pricing and Plans

Starting price: €49.00 per month

Free Trial

Free Version

Free Trial

Pricing available upon request

Plan includes:

All-inclusive platform with every feature included
30-Day Free Trial
Resource booking (rooms, desks, parking, and assets)
Room & desk booking, visitor management, signage, analytics
Analytics & insights
Mobile App & Web Portal
Seamless integrations (Microsoft 365, Google Workspace, Slack …)
Award-winning, energy-efficient ePaper displays

Paid Plan

€49.00

per user, per month

Plan includes:

All-inclusive platform with every feature included
30-Day Free Trial
Resource booking (rooms, desks, parking, and assets)
Visitor management
Analytics & insights
Mobile App & Web Portal
Seamless integrations (Microsoft 365, Google Workspace, Slack …)
Award-winning, energy-efficient ePaper displays

Enterprise

Pricing available upon request

Plan includes:

All-inclusive platform with every feature included
30-Day Free Trial
Resource booking (rooms, desks, parking, and assets)
Visitor management
Analytics & insights
Mobile App & Web Portal
Seamless integrations (Microsoft 365, Google Workspace, Slack …)
Award-winning, energy-efficient ePaper displays

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Joan Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of Joan
Access Controls/Permissions
Activity Dashboard
Activity Tracking
API
Appointment Management
Availability Indicator
Availability Management
Calendar Management
Class Scheduling
Client Portal
Customer History
Customizable Branding
Customizable Forms
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Email Reminders
Employee Scheduling
Event Scheduling
Hot Desking
iCalendar Support
Internal Meetings
Meeting Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile App
Multi-Language
Multi-Location
Occupancy Management
Online Booking
Parking Access Control
Parking Management
Real-Time Data
Real-Time Notifications
Real-time Scheduling
Real-Time Updates
Recurring Appointments
Registration Management
Reporting & Statistics
Reservations Management
Room Availability Schedule
Room Booking
Scheduling
Single Sign On
Space Management
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting
Vehicle Tracking
Visitor Management
Visitor Tracking
Wayfinding

Joan Integrations

Microsoft Outlook

Microsoft 365

Google Workspace

Microsoft Teams

Slack

Microsoft Azure

See all 11 integrations

Joan User Reviews

Overall Rating

4.8

Ratings Breakdown

79%

18%

Secondary Ratings

Ease of Use

4.7

Value for money

4.5

Customer support

4.7

Functionality

4.6

Dan G.

Verified reviewer

Architecture & Planning

51-200 employees

Used weekly for more than 2 years

Reviewed November 2019

it works and its easy!

Scheduling rooms - visual reminder of who has the room or resource scheduled, eliminates poachers and let's people schedule the room on the spot.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Super easy to use, setup and configure. Integrates with Exchange/Outlook and really helps with the scheduling of rooms and resources.

Cons:

Nothing! I have not found anything I don't like about it.

Reasons for choosing Joan

Looked at Robin Powered BYOD but the integration and devices were going to be an issue.

Vendor Response

Dear Dan! Thank you very much for your kind feedback and great review! :) Best Regards Tilen Kegl, Marketing Team Lead

Replied December 2019

Ana M.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for more than 2 years

Reviewed September 2025

Joan's Review

Overall, my experience working with Joan has been positive. She is a dependable team member who contributes steadily to our projects. With a bit more confidence in voicing her ideas, I believe she could have an even greater impact.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I appreciate Joan’s dedication and reliability the most. She consistently meets deadlines and approaches tasks with a positive attitude, which helps keep the team motivated and on track.

Cons:

One thing I find challenging is that Joan can sometimes be hesitant to speak up during meetings, which means her valuable insights might be missed. Encouraging her to share more could benefit the whole team.

Reasons for switching to Joan

its energy-efficient ePaper displays, seamless calendar integration, and user-friendly interface, making it a sustainable and intuitive choice for hybrid work environments

Verified

Reviewer

Higher Education

501-1000 employees

Used weekly for less than 2 years

Review source

Reviewed January 2020

Just okay

Just okay - will continue to use for the time-being, but if something better comes along, may change.

Ratings Breakdown

Ease of use

Functionality

Pros:

This program is used in our lab space in order to indicate to students when they are able to enter a particular room for their assessment to be recorded

Cons:

While the software works as described, it tends to be rather "glitchy" and does not always perform as intended.

Jón Ragnar V.

Verified reviewer

Computer & Network Security

51-200 employees

Used daily for more than 2 years

Reviewed November 2025

Joan - Simply better

We have been using Joan for 8 years, with my oldest devices still being in full service. We have been in close contact with both Support Team and Sales Team at Joan for our customers with great success.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The thing i like the most, is the scalability, ease of use and also the installation is a breeze. Anyone can set up each device in minutes, regardless of experience. The value of the devices and the whole package is awesome. We have been using the Room booking and Visitor management in our office with great pleasure of our customers and staff

Cons:

It still needs tenant administration for administrators with multiple locations / domains. Also some better management of administrator and user synchronization from Entra would be nice

Gary C.

Verified reviewer

Gambling & Casinos

51-200 employees

Used daily for less than 12 months

Reviewed August 2025

Joan Experience Review

Amazing, straight forward, no bugs whatsoever, quick support response time and the office work environment became better

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Admin page is user-friendly and easy to maintain. Customer support always response in a quick manner, especially, [sensitive content hidden]! For the employees, they're happy with the system since it's easy to use and is simple to work around

Cons:

No main floor plan layout. Since we have a big office, we're keen on adding a floor plan in the reception area so that the users know what rooms are booked or not.

Reasons for choosing Joan

Pricing wise Joan was better plus it was easier to implement

Vendor Response

Thanks, Gary! We’re glad to hear Joan has been easy for your team to use and that our support has been quick and helpful. Your note about the floor plan is valuable and helps us see where we can improve. We really appreciate your review and your trust in Joan.

Replied August 2025

Kenyon S.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used daily for less than 12 months

Reviewed September 2025

A Beautiful and Functional Tablet with Great Support, but Mind the Mount

Our overall experience with Joan Tablets has been very positive. The beautiful e-ink displays, fantastic battery life, and powerful features like the visitor management system make them a great solution for managing our office space. While the physical durability is a concern, the exceptional customer support has always been there to help, making them a worthwhile investment. I would highly recommend these, but with the caveat to place them somewhere they are unlikely to be bumped.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Joan makes fantastic tablets that have significantly improved our appointment management. We use about 15 of them, and they are beautiful and extremely easy to use, displaying upcoming meetings and the current meeting status at a glance. What I like most is the e-ink display; it's gorgeous and makes the tablet incredibly battery-efficient. We only need to charge them once a month or every two months. While the initial cost may seem steep, the value is justified by the incredible customer support we've received, which has resolved every issue we've had. Beyond meeting rooms, the visitor management system is a significant pro. It streamlines the check-in process, replacing manual sign-in sheets with a smooth, digital experience. Visitors can pre-register or sign in on the spot, and the system can automatically send notifications to the host's email, SMS, or via an app alert, ensuring they are promptly aware of their guest's arrival. This creates a much more professional and seamless first impression.

Cons:

The biggest issue we've had is with the physical hardware. The magnets, while seemingly secure, allow the tablets to fall easily if they are gently bumped. On top of that, the case is prone to splitting or breaking upon impact. While we've been lucky that most have continued to function, this lack of durability is a concern.

Mihai N.

Verified reviewer

Airlines/ Aviation

51-200 employees

Used daily for less than 2 years

Reviewed August 2025

Great App, very intuitive

The over all experience is good, and I love the interface. Thank's God that until now it was not needed to contact the customer support, and that all works smoothly. I am really enjoying the App.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is a very easy to use App, that allows you to book a free desk on a daily basis. As we are 60 people and only 30 desks, it is very important for us to have such an App. Each time when I go to the office I can choose my desk, do the Check In procedure remotely from my phone, and have my desk ready when I arrive. I can also see who is sitting in the office next to me in that specific day. The App works great without having any bugs nor issues, and did not provide any error until now. It is very usefull and a great value for money. Making an appointment is really easy and intuitive.

Cons:

The load time of the application is sometimes too much. The App is very slow and I have to wait until the Map is loaded. When I go from one day to the next one, it takes a lot of time to load the map. Also, sometimes the App in the Windows EDGE Browser is slow and takes more than 10 seconds to load the map.

Vendor Response

Thanks, Mihai! We’re glad Joan helps your team manage desks easily and that the app feels intuitive to use. Your note about loading times is helpful and we’ll keep working on making the experience even smoother.

Replied August 2025

Joshua W.

Verified reviewer

Staffing and Recruiting

51-200 employees

Used weekly for less than 12 months

Reviewed August 2025

Great Tool for Desk and Workplace Management

Overall, I’m more than satisfied with Joan as a workplace booking platform. It really simplifies the whole process of organizing my workday, from choosing a desk to quickly checking who’s around in the office. I find that it not only saves me time but also improves collaboration, since I can easily plan to sit near the colleagues I need to work with. The interface is clean, intuitive, and makes the experience feel effortless, which is something I value a lot in tools I use every day. Even though there are the occasional small bugs with the desk status colors, they don’t outweigh the benefits at all. For me, Joan has become an essential part of the modern workplace setup, and I can genuinely recommend it to any team or company looking for a simple and effective solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I really love is the simplicity of booking a desk or a workplace. It only takes a moment, and I can instantly see who’s in the office on a given day and where I might want to sit. It makes it so much easier to plan ahead and also to connect with the right colleagues. I also appreciate how clear the overview is, I don’t have to waste time checking with others or guessing, the system just gives me all the info I need right away.

Cons:

Unfortunately, the system does sometimes bug out. Instead of desks showing up clearly as green (available) or red (occupied), they occasionally appear grey, which makes it confusing. Apart from that small issue, I honestly don’t see any other negative points.

Vendor Response

Thanks, Joshua! We’re glad Joan makes it easier to plan your day and connect with colleagues. Your note about the desk status colors is helpful, and we’ll use it to keep improving. We really appreciate your recommendation and trust.

Replied August 2025

Samuel B.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for less than 6 months

Reviewed November 2025

Joan is fab!

My overall experience with Joan has been excellent from the start. The platform was easy to integrate into my workflow, and it’s made managing my schedule and tasks significantly more efficient. The interface is clean, the functionality is solid, and it really has simplified my day-to-day operations. I’ve been impressed by how responsive the system is and how it adapts to my needs. Overall, Joan has been a fantastic tool, and I’d highly recommend it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really liked how easy and intuitive Joan is to use. The user interface is clean and straightforward, making it simple to navigate through all the features. Whether you’re scheduling meetings, setting reminders, or accessing the system’s various tools, everything just makes sense. The setup was quick, and I didn’t need to spend much time figuring things out. Overall, Joan is incredibly user-friendly and efficient, which makes my daily tasks so much smoother

Cons:

Honestly, there isn’t anything I dislike about Joan. Every feature seems well thought out, and the system works as advertised without any noticeable issues. I’ve been using it for a while now, and there have been no major problems or drawbacks to mention. It’s a reliable and seamless tool, and I really haven’t encountered anything that would be considered a con.

Anshul S.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 12 months

Reviewed September 2025

Joan For ALL

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have implemented Joan Conference Room booking feature for all our conference rooms with no issues till now . Joan App is very easy to use with the Joan devices showing true value for money. The customer support has been very helpful for easy configuration and prompt response. Visitor management and notifications come in real time making it more efficient

Cons:

Joan devices does not support multi colour resolution to make it look more attractive. Joan devices should have more analyics about the rooms and which user books the room

Vendor Response

Thanks, Anshul! We’re happy to hear Joan Conference Room booking has been working smoothly for your team and that the app and devices bring real value. It’s also great to know our support team was able to help with setup and configuration. Your thoughts on device display and analytics are much appreciated and will help us as we continue improving. We’re glad Joan makes meeting and visitor management easier for you. Best, The Joan Team

Replied September 2025

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