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DATABASICS Expense

Overview
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DATABASICS Expense 2026: Benefits, Features & Pricing

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On this page
  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

DATABASICS Expense
DATABASICS Expense
4.5
(53)

Pricing

Starting at $8.00 per month

About DATABASICS Expense

DATABASICS Expense is a cloud-based accounting and expense management solution suitable for businesses in a variety of industries. Key features include expense reporting, policy enforcement, receipt management, automatic reimbursement and reporting and analytics.

DATABASICS Expense is able to handle employee reimbursement and vendor remittances. The solution can designate multiple fund sources based on business unit, location, or other criteria. It distributes customer-approved payments to the designated beneficiaries and beneficiaries receive an email notification of impending payment. It can also process approved expense reports from company cards and generate remittance reports.

DATABASICS Expense also offers an audit module that enables users to access complete audit trails, automatically match receipts to transactions, manage ad hoc investigations and more. The solution gives users the option to create automatic transaction feeds and manage customized approval workflows and compliance rules.

DATABASICS Expense Screenshots

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DATABASICS Expense Pricing and Plans

Starting price: $8.00 per month
Free Trial
Free Version

Basic

$8.00

usage based, per month

No plan information available

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    DATABASICS Expense Features

    • Popular features found in Expense Report
      Accounting Integration
      Audit Trail
      Automated Receipt Matching
      Compliance Management
      Corporate Card
      Expense Claims
      Mobile Receipt Upload
      Multi-Currency
      Reimbursement Management
      Spend Control
    • More features of DATABASICS Expense
      Access Controls/Permissions
      Accounts Payable
      Accounts Receivable
      Activity Dashboard
      Activity Tracking
      Alerts/Notifications
      API
      Approval Process Control
      Approval Workflow
      Attendance Tracking
      Audit Management
      Bank Reconciliation
      Billing & Invoicing
      Budgeting/Forecasting
      Categorization/Grouping
      Credit Card Management
      Customizable Fields
      Customizable Reports
      Data Import/Export
      Electronic Payments
      Employee Management
      Expense Tracking
      Financial Management
      Financial Reporting
      Invoice Management
      Leave Tracking
      Mileage Tracking
      Mobile Access
      Mobile App
      Multi-Location
      Payroll Management
      Policy Management
      Project Accounting
      Projections
      Project Time Tracking
      Project Tracking
      Purchase Order Management
      QuickBooks Integration
      Real-Time Data
      Real-Time Notifications
      Real-Time Reporting
      Real-Time Updates
      Receipt Management
      Recurring/Subscription Billing
      Reminders
      Reporting/Analytics
      Reporting & Statistics
      Single Sign On
      Status Tracking
      Summary Reports
      Third-Party Integrations
      Time & Expense Tracking
      Timesheet Management
      Time Tracking
      Time Tracking by Client
      Time Tracking by Project
      Vacation/Leave Tracking
      Workflow Management

    DATABASICS Expense Integrations

    Blackbaud CRM
    Blackbaud CRM
    Microsoft Azure
    Microsoft Azure
    Discover Childcare
    Discover Childcare
    Kinetic
    Kinetic
    Sage Intacct
    Sage Intacct
    JD Edwards EnterpriseOne
    JD Edwards EnterpriseOne

    See all 15 integrations

    DATABASICS Expense User Reviews

    Overall Rating

    4.5

    Ratings Breakdown

    5

    51%

    4

    45%

    3

    2%

    2

    2%

    1

    0%

    Secondary Ratings

    Ease of Use

    4.3

    Value for money

    4.6

    Customer support

    4.8

    Functionality

    4.4

    Have you used DATABASICS Expense and would like to share your experience with others?

    CE

    Claudia E.

    Verified reviewer

    Venture Capital & Private Equity

    11-50 employees

    Used daily for more than 2 years

    Reviewed November 2023

    Databasics user/Admin

    5

    I've used DB for over 15 years and works great. Its easy to navigate and very user friendly.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I really like that it is user friendly. It flags charges if there are duplicates, it calculates the miles and rate. It also does the rate exchange when there is overseas travel etc.
    Cons:
    There is nothing that I don't like about DB. It is efficient and works well for what we are looking for.

    Read More

    NJ

    Nini J.

    Verified reviewer

    Construction

    1001-5000 employees

    Used daily for less than 2 years

    Reviewed November 2024

    Databasics - A Rare Expense Reporting Gem For Midsize Enterprises

    5

    Overall, Databasics expense reporting is similar to other tools used in this space. It is a very good tool to use for midsize enterprises that are looking for a robust tool without an exorbitant price. Databasics will definitely give you the bang for your buck if that's what you're looking for.

    Ratings Breakdown

    4
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Databasics is similar to other expense reporting tools. It is relatively easy to set up and to use and has all the bells and whistles that larger expense reporting tools purport. The staff are extremely supportive and helpful. Biggest pro is the price for this tool. You get all the accoutrements of a larger, more expensive tool at a reasonable price.
    Cons:
    Databasics, like larger expense reporting tools, can be cumbersome to learn for new users. Additionally, there are, as there are with all systems, quirks that must be learned to make the tool effective for your enterprise.

    Reasons for choosing DATABASICS Expense

    The features with which our users were accustomed were not available in Fyle so we made the switch to DB because we found it to be similar to what our users used previously.

    Reasons for switching to DATABASICS Expense

    The previous tool was not compatible with our new ERP.

    Vendor Response

    Thank you so much for taking the time to share your detailed and thoughtful review of DATABASICS Expense. We are thrilled to hear that you found our tool easy to set up and use, and that it meets your enterprise's needs without the hefty price tag. Our team is committed to providing exceptional support and we're delighted to hear you found our staff extremely supportive and helpful. We understand that learning new systems can be cumbersome, and we are continually working to make the user experience as straightforward as possible. Your feedback on the learning curve and system quirks is invaluable and will help us improve further. We're also glad to know that switching to DATABASICS Expense has been beneficial for your enterprise, especially in terms of feature compatibility and overall user experience. Thank you for choosing us and for recognizing the value we strive to provide to midsize enterprises. Please reach out if we can assist further!

    Replied November 2024

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    SW

    Spencer W.

    Verified reviewer

    Defense & Space

    51-200 employees

    Used daily for more than 2 years

    Reviewed December 2025

    Databasics Review

    5

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Databasics expense reporting has fit the dynamic needs that my company has required from an expense reporting system. We just went through a large re-structure and with that comes the changing of a lot of processes and changing those in Databasics was very easy.
    Cons:
    I do not have too much negative to say about Databascis. I believe that the only times I have been frustrated are usually due to my own expectations on how quickly they fix issues previously and applying that same level of expectation to all troubleshooting elements.

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    AC

    Anne-France C.

    Medical Devices

    10000+ employees

    Used daily for more than 2 years

    Review source

    Reviewed August 2017

    Quite good overall. This software could be more intuitive to use

    3

    Harmonized way to do expense reports

    Ratings Breakdown

    3
    Ease of use
    4
    Customer support
    2
    Functionality
    icon
    Pros:
    What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.
    Cons:
    As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

    Vendor Response

    Thank you for your review of DATABASICS Expense. We appreciate your recognition of DATABASICS' cross-device compatibility and the receipt express feature. Our commitment is to provide a robust and flexible solution to accommodate the dynamic needs of our clients. We acknowledge your concerns regarding the intuitiveness of the software and the integration of various tables. Your feedback is integral to our ongoing efforts to enhance the platform, and we're dedicated to addressing these concerns. The point about VAT treatment is duly noted, and we will work diligently to improve this functionality for our customers. Lastly, we're pleased to know that DATABASICS provides a harmonized way to manage expense reports, reflecting our commitment to streamlining the expense management process. We value your input and appreciate your candid feedback as we strive to consistently deliver customer-focused solutions. If you need assistance or have any additional suggestions, please don't hesitate to contact us.

    Replied June 2023

    Read More

    AS

    Abu S.

    Verified reviewer

    Medical Devices

    1001-5000 employees

    Used daily for less than 12 months

    Reviewed February 2025

    Great products and services

    5

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I loved the passion from the team to make the project successful and the flexibility of the product. Databasics are one of the best companies I’ve worked with
    Cons:
    Nothing to not like about the product, it does everything the big expense products do but has more flexibility

    Reasons for choosing DATABASICS Expense

    Great product and easy to use, very similar product to Concur

    Reasons for switching to DATABASICS Expense

    Concur was too expensive for the product

    Read More

    LH

    Lisa H.

    Verified reviewer

    Pharmaceuticals

    201-500 employees

    Used daily for more than 2 years

    Reviewed June 2021

    Great expense reporting tool

    5

    I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.
    Cons:
    Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

    Reasons for choosing DATABASICS Expense

    Ease of use, cost and responsiveness of the DataBasics sales team.

    Reasons for switching to DATABASICS Expense

    Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.

    Vendor Response

    Thank you for your review of DATABASICS Expense! We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively. It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance. We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software. We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs. Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.

    Replied June 2023

    Read More

    NC

    Nancy C.

    Verified reviewer

    Aviation & Aerospace

    501-1000 employees

    Used daily for more than 2 years

    Review source

    Reviewed May 2021

    Aerovironment Expense reporting review

    5

    I've been the admin for our Databasics account for close to 13 years, and have had great experience using it

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I like that the software is integrated with our other systems, where files load in daily to keep the companies changes current, such as employee files, and departments
    Cons:
    I don't have an point of reference to compare this to

    Reasons for choosing DATABASICS Expense

    I believe the company chose Databasics because the cost was so much less than the competetor

    Vendor Response

    Thank you for your review of DATABASICS Expense! We are pleased to hear that you appreciate our software's integration capabilities, which help keep your company's changes - including employee files and departments - up to date. At DATABASICS, we understand the significance of synchronizing data in real-time. Our solutions are designed to seamlessly integrate with various systems, ensuring accuracy and efficiency. Although you mentioned not having a point of reference for comparison, your positive review validates our commitment to customer satisfaction. Your words speak to the quality and user-friendly nature of DATABASICS. We're gratified to learn that your reason for choosing DATABASICS Expense was its competitive cost. We focus on providing high-quality, cost-effective solutions to meet the needs of a wide array of businesses, from regional nonprofits to multinational corporations. Your long-standing relationship with DATABASICS—nearly 13 years—reflects our dedication to fostering long-term partnerships with our clientele. More importantly, your positive experience as an admin for this lengthy period encourages us to continue delivering top-rate customer service. As always, we are here to address any issues and provide assistance to ensure you continue to have a great experience with DATABASICS. Your satisfaction is our top priority, now and in the years to come.

    Replied June 2023

    Read More

    JP

    Jim P.

    Verified reviewer

    Insurance

    501-1000 employees

    Used weekly for more than 2 years

    Reviewed July 2022

    Great experience with Expense

    5

    Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.
    Cons:
    I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.

    Reasons for choosing DATABASICS Expense

    Databasics Expense provided all the functionality we needed and was almost painless for employees to adapt to using. The cost was substantially lower than the other product consider.

    Vendor Response

    Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!

    Replied July 2022

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    TG

    Traci G.

    Verified reviewer

    Pharmaceuticals

    501-1000 employees

    Used daily for more than 2 years

    Reviewed July 2019

    2019 DataBasics Review

    4

    My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

    Ratings Breakdown

    5
    Ease of use
    4
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
    Cons:
    It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

    Reasons for choosing DATABASICS Expense

    The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.

    Vendor Response

    Thanks, Traci, for your thoughtful review of DATABASICS! We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer. Thank you for the time you took to tell others about us. -The DB Team

    Replied July 2019

    Read More

    VR

    Verified
    Reviewer

    Computer Software

    2-10 employees

    Used daily for less than 6 months

    Review source

    Reviewed June 2023

    DATABASICS Expense Shows Promise

    4

    Ratings Breakdown

    2
    Ease of use
    5
    Customer support
    4
    Functionality
    icon
    Pros:
    DATABASICS Expense is a game-changer. The user interface is very intuitive, making it easy to navigate and submit expenses. The customer support team has been exceptional, always prompt in addressing any concerns or questions our team has.
    Cons:
    I found that some of the category titles in the administration section were confusing and didn't accurately convey their purpose. Secondly, setting up and managing the system required a certain level of technical expertise, making it challenging for those without a proficient admin team.

    Vendor Response

    Thank you for your feedback. We're pleased to know that DATABASICS Expense has been a game-changer for you and that you found our user interface intuitive and our support team helpful. Your points about category titles in the administration section and the technical prerequisites for system setup are taken seriously. DATABASICS is dedicated to creating solutions that are as user-friendly as possible. As such, we're investing in ongoing enhancements to ensure that our platform is easily comprehensible and manageable. Your feedback is integral to this process. Rest assured, our commitment to customer satisfaction and problem-solving remains steadfast. We aim to provide a product that efficiently caters to your organization and will continue to strive to meet and exceed expectations. Once again, thank you for choosing DATABASICS Expense. Your feedback helps us serve you better.

    Replied June 2023

    Read More

    Showing 1 - 10 of 53 Reviews
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