DATABASICS Expense 2026: Benefits, Features & Pricing
Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.
Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.
Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.
Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.
Wondering if DATABASICS Expense is right for your organization?
Our Expense Report Software selection experts can help you in 15 minutes or less.
- Overview
- Pricing and Plans
- Features
- Integrations
- User Reviews
Overview
Pricing
Starting at $8.00 per month
About DATABASICS Expense
DATABASICS Expense is a cloud-based accounting and expense management solution suitable for businesses in a variety of industries. Key features include expense reporting, policy enforcement, receipt management, automatic reimbursement and reporting and analytics.
DATABASICS Expense is able to handle employee reimbursement and vendor remittances. The solution can designate multiple fund sources based on business unit, location, or other criteria. It distributes customer-approved payments to the designated beneficiaries and beneficiaries receive an email notification of impending payment. It can also process approved expense reports from company cards and generate remittance reports.
DATABASICS Expense also offers an audit module that enables users to access complete audit trails, automatically match receipts to transactions, manage ad hoc investigations and more. The solution gives users the option to create automatic transaction feeds and manage customized approval workflows and compliance rules.
DATABASICS Expense Screenshots

DATABASICS Expense Pricing and Plans
Basic
$8.00
No plan information available

Confused about pricing? We've got you covered.
Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.
DATABASICS Expense Features
- Popular features found in Expense ReportAccounting IntegrationAudit TrailAutomated Receipt MatchingCompliance ManagementCorporate CardExpense ClaimsMobile Receipt UploadMulti-CurrencyReimbursement ManagementSpend Control
- More features of DATABASICS ExpenseAccess Controls/PermissionsAccounts PayableAccounts ReceivableActivity DashboardActivity TrackingAlerts/NotificationsAPIApproval Process ControlApproval WorkflowAttendance TrackingAudit ManagementBank ReconciliationBilling & InvoicingBudgeting/ForecastingCategorization/GroupingCredit Card ManagementCustomizable FieldsCustomizable ReportsData Import/ExportElectronic PaymentsEmployee ManagementExpense TrackingFinancial ManagementFinancial ReportingInvoice ManagementLeave TrackingMileage TrackingMobile AccessMobile AppMulti-LocationPayroll ManagementPolicy ManagementProject AccountingProjectionsProject Time TrackingProject TrackingPurchase Order ManagementQuickBooks IntegrationReal-Time DataReal-Time NotificationsReal-Time ReportingReal-Time UpdatesReceipt ManagementRecurring/Subscription BillingRemindersReporting/AnalyticsReporting & StatisticsSingle Sign OnStatus TrackingSummary ReportsThird-Party IntegrationsTime & Expense TrackingTimesheet ManagementTime TrackingTime Tracking by ClientTime Tracking by ProjectVacation/Leave TrackingWorkflow Management
DATABASICS Expense Integrations
See all 15 integrations
DATABASICS Expense User Reviews
Overall Rating
4.5
Ratings Breakdown
5
51%
4
45%
3
2%
2
2%
1
0%
Secondary Ratings
Ease of Use
4.3
Value for money
4.6
Customer support
4.8
Functionality
4.4
Have you used DATABASICS Expense and would like to share your experience with others?
Claudia E.
Verified reviewer
Venture Capital & Private Equity
11-50 employees
Used daily for more than 2 years
Reviewed November 2023
Databasics user/Admin
5
I've used DB for over 15 years and works great. Its easy to navigate and very user friendly.
Ratings Breakdown
Read More
Nini J.
Verified reviewer
Construction
1001-5000 employees
Used daily for less than 2 years
Reviewed November 2024
Databasics - A Rare Expense Reporting Gem For Midsize Enterprises
5
Overall, Databasics expense reporting is similar to other tools used in this space. It is a very good tool to use for midsize enterprises that are looking for a robust tool without an exorbitant price. Databasics will definitely give you the bang for your buck if that's what you're looking for.
Ratings Breakdown
Reasons for choosing DATABASICS Expense
The features with which our users were accustomed were not available in Fyle so we made the switch to DB because we found it to be similar to what our users used previously.
Reasons for switching to DATABASICS Expense
The previous tool was not compatible with our new ERP.
Vendor Response
Thank you so much for taking the time to share your detailed and thoughtful review of DATABASICS Expense. We are thrilled to hear that you found our tool easy to set up and use, and that it meets your enterprise's needs without the hefty price tag. Our team is committed to providing exceptional support and we're delighted to hear you found our staff extremely supportive and helpful. We understand that learning new systems can be cumbersome, and we are continually working to make the user experience as straightforward as possible. Your feedback on the learning curve and system quirks is invaluable and will help us improve further. We're also glad to know that switching to DATABASICS Expense has been beneficial for your enterprise, especially in terms of feature compatibility and overall user experience. Thank you for choosing us and for recognizing the value we strive to provide to midsize enterprises. Please reach out if we can assist further!
Replied November 2024
Read More
Spencer W.
Verified reviewer
Defense & Space
51-200 employees
Used daily for more than 2 years
Reviewed December 2025
Databasics Review
5
Ratings Breakdown
Read More
Anne-France C.
Medical Devices
10000+ employees
Used daily for more than 2 years
Review sourceReviewed August 2017
Quite good overall. This software could be more intuitive to use
3
Harmonized way to do expense reports
Ratings Breakdown
Vendor Response
Thank you for your review of DATABASICS Expense. We appreciate your recognition of DATABASICS' cross-device compatibility and the receipt express feature. Our commitment is to provide a robust and flexible solution to accommodate the dynamic needs of our clients. We acknowledge your concerns regarding the intuitiveness of the software and the integration of various tables. Your feedback is integral to our ongoing efforts to enhance the platform, and we're dedicated to addressing these concerns. The point about VAT treatment is duly noted, and we will work diligently to improve this functionality for our customers. Lastly, we're pleased to know that DATABASICS provides a harmonized way to manage expense reports, reflecting our commitment to streamlining the expense management process. We value your input and appreciate your candid feedback as we strive to consistently deliver customer-focused solutions. If you need assistance or have any additional suggestions, please don't hesitate to contact us.
Replied June 2023
Read More
Abu S.
Verified reviewer
Medical Devices
1001-5000 employees
Used daily for less than 12 months
Reviewed February 2025
Great products and services
5
Ratings Breakdown
Reasons for choosing DATABASICS Expense
Great product and easy to use, very similar product to Concur
Reasons for switching to DATABASICS Expense
Concur was too expensive for the product
Read More
Lisa H.
Verified reviewer
Pharmaceuticals
201-500 employees
Used daily for more than 2 years
Reviewed June 2021
Great expense reporting tool
5
I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!
Ratings Breakdown
Reasons for choosing DATABASICS Expense
Ease of use, cost and responsiveness of the DataBasics sales team.
Reasons for switching to DATABASICS Expense
Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.
Vendor Response
Thank you for your review of DATABASICS Expense! We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively. It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance. We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software. We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs. Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.
Replied June 2023
Read More
Nancy C.
Verified reviewer
Aviation & Aerospace
501-1000 employees
Used daily for more than 2 years
Review sourceReviewed May 2021
Aerovironment Expense reporting review
5
I've been the admin for our Databasics account for close to 13 years, and have had great experience using it
Ratings Breakdown
Reasons for choosing DATABASICS Expense
I believe the company chose Databasics because the cost was so much less than the competetor
Vendor Response
Thank you for your review of DATABASICS Expense! We are pleased to hear that you appreciate our software's integration capabilities, which help keep your company's changes - including employee files and departments - up to date. At DATABASICS, we understand the significance of synchronizing data in real-time. Our solutions are designed to seamlessly integrate with various systems, ensuring accuracy and efficiency. Although you mentioned not having a point of reference for comparison, your positive review validates our commitment to customer satisfaction. Your words speak to the quality and user-friendly nature of DATABASICS. We're gratified to learn that your reason for choosing DATABASICS Expense was its competitive cost. We focus on providing high-quality, cost-effective solutions to meet the needs of a wide array of businesses, from regional nonprofits to multinational corporations. Your long-standing relationship with DATABASICS—nearly 13 years—reflects our dedication to fostering long-term partnerships with our clientele. More importantly, your positive experience as an admin for this lengthy period encourages us to continue delivering top-rate customer service. As always, we are here to address any issues and provide assistance to ensure you continue to have a great experience with DATABASICS. Your satisfaction is our top priority, now and in the years to come.
Replied June 2023
Read More
Jim P.
Verified reviewer
Insurance
501-1000 employees
Used weekly for more than 2 years
Reviewed July 2022
Great experience with Expense
5
Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.
Ratings Breakdown
Reasons for choosing DATABASICS Expense
Databasics Expense provided all the functionality we needed and was almost painless for employees to adapt to using. The cost was substantially lower than the other product consider.
Vendor Response
Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!
Replied July 2022
Read More
Traci G.
Verified reviewer
Pharmaceuticals
501-1000 employees
Used daily for more than 2 years
Reviewed July 2019
2019 DataBasics Review
4
My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.
Ratings Breakdown
Reasons for choosing DATABASICS Expense
The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.
Vendor Response
Thanks, Traci, for your thoughtful review of DATABASICS! We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer. Thank you for the time you took to tell others about us. -The DB Team
Replied July 2019
Read More
Computer Software
2-10 employees
Used daily for less than 6 months
Review sourceReviewed June 2023
DATABASICS Expense Shows Promise
4
Ratings Breakdown
Vendor Response
Thank you for your feedback. We're pleased to know that DATABASICS Expense has been a game-changer for you and that you found our user interface intuitive and our support team helpful. Your points about category titles in the administration section and the technical prerequisites for system setup are taken seriously. DATABASICS is dedicated to creating solutions that are as user-friendly as possible. As such, we're investing in ongoing enhancements to ensure that our platform is easily comprehensible and manageable. Your feedback is integral to this process. Rest assured, our commitment to customer satisfaction and problem-solving remains steadfast. We aim to provide a product that efficiently caters to your organization and will continue to strive to meet and exceed expectations. Once again, thank you for choosing DATABASICS Expense. Your feedback helps us serve you better.
Replied June 2023
Read More
Other Top Recommended Expense Report Software

Stuck Between Options?
Our experts can help you compare DATABASICS Expense with other top options, so you can find the best fit for your needs.








