TextExpander 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

TextExpander

4.7

(63)

Pricing

Starting at $3.33 per month

About TextExpander

TextExpander boosts your business productivity by allowing your team to communicate smarter, faster, and more consistently across all your channels.

Built with collaboration in mind, your team will:

Save time and be more productive
Stay consistent, accurate, and current with messaging
Streamline communication while still keeping it personalized

Quickly insert “snippets” – email addresses, signatures, code chunks, form letters, images – as you type, using a simple keyboard shortcut. Save time without typos and copy/paste. All your snippets are instantly available on all your devices, keeping you productive at work, at home, and on the road.

Create powerful snippets for most-used emails and messaging, store them in your TextExpander library, share them across your team, and then watch the content you need expand anywhere you type with just a few short keystrokes.

All your snippets are instantly available on all your devices, keeping you productive at work, at home, and on the road.

TextExpander Screenshots

TextExpander Pricing and Plans

Starting price: $3.33 per month

Free Trial

Free Version

Basic

$3.33

per user, per month

No plan information available

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TextExpander Features

Popular features found in Productivity
Collaboration Tools
Content Creation
Productivity Tools
Progress Tracking
Task Management
More features of TextExpander
Access Controls/Permissions
Alerts/Notifications
Commenting/Notes
Contact Management
Content Library
Customizable Reports
Customizable Templates
Data Import/Export
Document Management
File Sharing
Full Text Search
Knowledge Base Management
Knowledge Management
Multi-Language
Notes Management
Personalization
Reporting/Analytics
Reporting & Statistics
Search/Filter
Self Service Portal
Single Sign On
Templates
Text Editing
User Management
Workflow Management

TextExpander User Reviews

Overall Rating

4.7

Ratings Breakdown

78%

19%

Secondary Ratings

Ease of Use

4.7

Value for money

4.6

Customer support

4.5

Functionality

4.7

Dave W.

Verified reviewer

Computer Software

Self-Employed

Used daily for less than 6 months

Review source

Reviewed May 2019

Highly Impressive Software. Huge Time Saver.

Here are some examples of how I use it. EMOJIS I use a prefix of "::", followed by the name of the emoji. This quickly inserts the emoji without me needing to look it up online on a copy/paste site. URLs I use a prefix of "//" followed by a three-letter abbreviation for a website. Then I give myself a few options in a dropdown of which page I want to visit. For example, "//esc" is for my website, escapecreative.com. There are a few WordPress admin pages I visit regularly, to check reports, sales, customers, write blog posts, etc. I type the snippet, hit the down arrow to go through the page options, then hit ENTER, and it automatically enters the URL in the browser, and navigates there. HTML/CSS CODE I've created a handful of snippets that output common code I use. I'm a WordPress developer, so I'm constantly writing code. I've setup prefixes for each language. For example, "html.form" outputs the general form markup with all the common form fields. "css.animation" outputs the animation keyframes. EMAIL TEMPLATES I also use it for support. I have a few standard email responses I send. With TextExpander, I can open a template, type in a few 'fill in the blank' fields to customize it, and then insert the customized version. Super efficient, while still being very personable.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Bottom Line: It saves me A TON of time during the work day. Snippets are easy to create. They're also easy to duplicate so you can mass produce them. And, they're easy to delete, so I actually create quite a few "one-off" snippets with common words/phrases for a current project I'm working on. Snippets can be simple or complex. A "::smile" can output a smile emoji. Or you can create a "//url" that gives you a dropdown of the 5 most common pages you visit on a particular site. Choose the page you want. And have the ENTER key automatically pressed by TextExpander when the snippet runs. The whole app runs smoothly, in the background. On a Mac, you can access it from the dock, the menu bar or hide it completely (but still use it). You can also quickly enable/disable it (like I did for this review so I could include example snippets that I use... without them being expanded ;-)

Cons:

My only gripe thus far is that they don't have an Android app. I'd love to use this on my phone, because typing on a phone is even more time consuming than on a computer. But the Mac app itself... I honestly can't think of a single downside.

Kimberly K.

Verified reviewer

Music

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

I love TextE! I use it all day!

I use it like all day so I can tell you alot about this system! It can be better in small areas but it is pretty good now! I can not do my job without it!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that in one spot, you have all your templates! I have so many links and emails, texts created to help me go faster, get info quickly! I love that whole idea! It just works!

Cons:

I have created too many of the same thing, use AI to help find similar created emails to be condensed to one & make a better filing system! Sometimes TextE. acts up and if you cursor is not on the email/text location you want it to be put, you will loss all your info if you do not have it in the correct cursor spot! SUPER annoying! You should not lose it but the system realize it is not in an email or text and does not dissappear making us have to go and re=create it again!

Nate C.

Verified reviewer

Biotechnology

10000+ employees

Used daily for more than 2 years

Review source

Reviewed March 2021

Errrors every day

This would be great if the application worked more consistently but I have errors everyday where all my work gets erased. Its killing my job performance because I rely so much on this application

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the application when it works but this is rare.

Cons:

The fact that it errors almost everyday. All my work gets erased and I have to restart! I have lost so much time because of this and this happens multiple times a day! Constant errors make this application useless, there is better options out there

Verified

Reviewer

Renewables & Environment

501-1000 employees

Used weekly for more than 2 years

Review source

Reviewed December 2025

You can become a prompt engineer when using this tool :)

Ratings Breakdown

Ease of use

Functionality

Pros:

This is such an easy tool to implement that has helped me so much with cutting down my content creation time through setting up so many prompts!

Cons:

I guess it’s not the “sexiest” tool, but it really is so practical that since I found out about it, I can only recommend it!

Billy L.

Verified reviewer

Law Practice

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2024

TextExpander - Time saved is money saved

TextExpander is worth it to me and my team (and it will be to you) if you spend a lot of time typing on a computer and often type the same thing repeatedly. If your time is valuable, then it easily pays for itself with the time it saves.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

TextExpander works practically anywhere you enter text. It saves a lot of time when you have to type out the same/similar things in your job. There are many creative uses for it. For example, I use the snippet .d to type today's date. So I don't have to write out the date manually. This is just one example, but think of the time you save if you get a whole team of employees to use TextExpander to automate repetitive text. It will save you time if you integrate it into your workflow It's easy to set up, understand, and add new snippets.

Cons:

Nothing, really. It does exactly what I want it to - it's so simple that I haven't found any bugs or anything.

Yasmin D.

Verified reviewer

Apparel & Fashion

2-10 employees

Used monthly for free trial

Review source

Reviewed April 2025

Text expander review

Overal text expander is very good and easy to use, very helpful for any business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that it makes it easy to create emails and it’s very good

Cons:

I don’t think there was anything I disliked about textepander

David W.

Verified reviewer

Hospital & Health Care

2-10 employees

Used daily for more than 2 years

Review source

Reviewed June 2022

Medical Documentation made easy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and stability of software. Support is excellent

Cons:

Better options for multiple answers, easier formatting

Reasons for choosing TextExpander

Prices

Ronnie N.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed February 2019

HUGE time and sanity saver

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I have dozens of text shortcuts I use on a daily and weekly basis. Everything from long URLs, to common answers to customers, to my brand hex code colors, to specific HTML code I use regularly. It's saved me literally dozens of hours fumbling to find the same answers to questions. SO easy to use. Another nice feature is the syncing between the Mac and iPhone. I'm able to access snippets on my iPhone when replying to clients on the go.

Cons:

It's well-built, can't think of a single thing that's missing. They even include the stats of how many times a snippet is used and how much time saved.

Juan Carlos O.

Verified reviewer

Consumer Services

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed September 2021

Great for communications and automatization

I've used it on a daily basis for three years in order to reach interaction's limited time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

If your daily comms are automatization-related, this tool will help you improving them.

Cons:

May have some bugs and difficulties at first.

Jessie B.

Verified reviewer

Consumer Services

51-200 employees

Used daily for less than 6 months

Review source

Reviewed May 2019

Never knew I needed tis until NOW

Text Expander has alleviated the anxiety I have about typing rapidly and accurately. It is so helpful in a customer service job where typing is necessary and needing to be basically immediate.

Ratings Breakdown

Ease of use

Functionality

Pros:

I truly had never heard about TextExpander until I started a job where I communicate over chat with customers. It saves so much time, it helps you be the most efficient that you can be. When you click your 3 letters you have saved for a response it truly saves so much time and headache from typing the same response over and over again. My response time to my customers was beyond outstanding! It truly helps me since I am not a perfect, speedy typist and has taken the anxiety out of quickly responding.

Cons:

I am unsure if it is because of the new software that I use that this extension is not compatible with (unless its the paid version) but with my new CRM software this extension doesn't work unless I have bought the paid version of it. My company has just switched over to this new CRM software but has yet to pay for TextExpander for us. So if the free version worked with my new CRM software then I would have no cons. This also probably has nothing to do with Text Expander and most likely the new software we use.

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