Vantaca 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Vantaca

4.4

(110)

Pricing

Pricing available upon request

About Vantaca

Vantaca is the leading community management software and HOA management software, enabling owners and operators, community management teams, accounting teams, and association boards to improve business performance. More than just accounting, HOA software, and management tools, it is a next-gen business operating system that increases revenue, efficiency, flexibility, and control. With innovative AI tools like Scout and HOAi, Vantaca is focused exclusively on community management and is the trusted technology leader in the HOA and community association management industry.

It is modern cloud software with intelligent reporting and can integrate with banking partners and additional software that you choose.

Vantaca's management center enables team members to automatically manage processes related to billing, homeowner activities, accounts receivables, user activity, and more. It lets users capture eSignatures and pay invoices on a centralized platform. The built-in banking portal allows homeowners to submit account balance inquiries and manage fund transfers. It also allows board members, employees, service providers, and other stakeholders to establish two-way communication via e...

Vantaca Screenshots

Vantaca Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

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Vantaca Features

Popular features found in HOA
Accounting
Calendar Management
Document Management
Event Management
Fee Collection
HOA Violation Enforcement
Payment Processing
Property Database
Reporting/Analytics
Website Management
Work Order Management
More features of Vantaca
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Bank Reconciliation
Billing & Invoicing
Committee Management
Contact Management
Customizable Branding
Customizable Templates
Electronic Payments
Expense Tracking
File Management
General Ledger
Inspection Management
Maintenance Scheduling
Member Communication
Member Database
Portfolio Management
Recurring/Subscription Billing
Reminders
Self Service Portal
SMS Messaging
Task Management
Third-Party Integrations
Transaction History
Vendor Management

Vantaca Integrations

AvidXchange

Integration rated 4.6 from 15 reviews

BuildingLink

STAN AI

Vantaca User Reviews

Overall Rating

4.4

Ratings Breakdown

59%

29%

Secondary Ratings

Ease of Use

4.4

Value for money

4.3

Customer support

4.1

Functionality

4.3

Angelica F.

Verified reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Reviewed December 2025

Vantaca: Stress Free Management

Vantaca’s pretty awesome. Keeps everything in one spot, handles the boring stuff for you and the reports make life way easier!!! Took a little time to get the hang of it, but now it’s smooth sailing. Makes managing a community way less stressful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Vantaca is super handy as it handles a lot of the boring, repetitive stuff automatically, which saves time. The accounting side is easy to use and you can see reports in real time. Homeowners and board members get their own portals, so everyone’s on the same page. You can tweak it to fit your needs and the mobile access is really convenient. Honestly, it just makes running things way less stressful and keeps everything organized.

Cons:

The only tricky part about Vantaca is that there’s a lot to learn at first, but honestly, that just means it’s really powerful once you get the hang of it. The system has so many features that it might feel overwhelming at the start, but once you know your way around, it makes managing everything so much easier.

Jack E.

Verified reviewer

Real Estate

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

Generally satisfied

Overall I've gotten used to it and I know where to look for things. But I wouldn't consider my overall experience with Vantaca to be 5 stars.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Generally speaking it is easy to use and mostly intuitive. The reports are easy to use and it's nice that they are created automatically.

Cons:

While much of it is intuitive, there are some things that are not and despite having used it for 2.5 years I am still struggling to figure out. Sending/attaching pictures within an action item is something that is often easier to just be done via email.

Reasons for switching to Vantaca

We made the switch to Vantaca because of a number of factors including cost and integration with other features.

Chris C.

Verified reviewer

Real Estate

51-200 employees

Used daily for more than 2 years

Reviewed October 2025

Promising System Held Back by Usability and Rigidity

Vantaca has strong potential and is conceptually solid for property management automation, but it struggles with execution in real operational environments. The lack of intuitive customization, slow interface response times, and frequent system inconsistencies make it hard to rely on as a true operations hub. Support is responsive but tends to provide workarounds instead of addressing root issues. The platform is best suited for basic management functions, not for users needing deep automation, integration, or large-scale workflow control.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the ability to centralize workflows and automate recurring tasks, which helps standardize processes across associations and gives teams a shared operational view.

Cons:

The system often feels rigid and unintuitive for advanced users. Many functions require excessive navigation or redundant clicks. Reporting flexibility and document automation are limited without outside tools or manual intervention, which slows down productivity for high-volume management operations.

Ryan B.

Verified reviewer

Real Estate

2-10 employees

Used daily for more than 2 years

Reviewed October 2025

Worth the switch!!

Vantaca has been great! I would highly recommend it to anyone in our industry. I don't know how I could ever go back to anything else at this point

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The seamless integration from our prior software to Vantaca was a game changer! It made the transition so much easier.

Cons:

There is A LOT to do up front to get things set up. We also ran into a lot of issues having to customize certain features as they applied to our state and our processes

Reasons for choosing Vantaca

The owner of our company was able to have an in depth conversation with the representatives from Vantaca at the national conference

Reasons for switching to Vantaca

TOPS was becoming more and more complicated to use and wasn't adopting to our needs and changes we were looking to make.

Michelle H.

Verified reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

Director of Financial Management

If I would ever leave this job and go to another job I would not want to work in any other system then Vantaca. I really apricate how Vantaca listens to us and uses our ideas to improve Vantaca.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have worked in other systems, Vantaca make doing your day to day work convenient to use. You can do your workflow in one screen verse having to have 3 tabs open to do one workflow.

Cons:

Improvements on the AP side is still needed to make it flow better. Vantaca Pay needs to improve the turn around time. Waiting 2 - 3 days for something to post is hard at month end, it crosses over in months.

Reasons for switching to Vantaca

Company decision, but in my last role I kept telling they needed to switch from Cinc to Vantaca. I just learned the other day they are going too!!!!

Shane I.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 2 years

Reviewed October 2025

Vantaca. It's pretty as long as nothing breaks.

Customer support is the single most atrocious system I have ever interacted with. From gaslighting, to blaming everything on user error, to jumping the gun, to giving false information, to not reading through the entire support thread, to not listening to any explanations, to long response times - the list goes on.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

When it works correctly, it makes the work easier. The idea surrounding the suite is great, but I'm not sure if they are innovating compared to the rest of the industry.

Cons:

The amount of bugs that pop up on a day to day basis, or the amount of old bugs yet to be fixed while Vantaca keeps adding new features is frustrating. Fix the current issues first.

Reasons for switching to Vantaca

Quickbooks is very old and outdated. Needed something with more user friendly access.

Lee P.

Verified reviewer

Real Estate

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

Software has the potential to be great

We loved them from the very beginning, but as of late it seems as though they have lost focus on customer support and maintaining the integrity of the everyday systems. They now focus on the latest and greatest items but oftentimes the basic system is broken. We share feedback constantly and have meetings with leadership to address items and they are never addressed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The platform is great and has great features to be a single software for community management. The software allows users of all experience levels to use it flawlessly.

Cons:

Customer support is non-existent. It takes extended periods of time to get responses to issues, even recurring ones. Many items are not even answered and many emails go without any response at all. Our assigned customer success manager has changed numerous times in the last year, so as soon as everyone is on the same page and items are resolved; we get a new manager assigned to us. Additionally, the cost of services just keeps increasing while the service level continues to decrease.

Reasons for choosing Vantaca

Functionality of Vantaca seemed superior to other options when we made the change in 2020.

Reasons for switching to Vantaca

Vantaca has more functionality where it could be one system to house all data rather than using separate systems for different items.

Annette S.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

Vantaca from a Customer Support View Point

My overall experience with Vantaca has been positive. There have been growing pains and frustration at times, but that is to be expected when you begin to utilize new software from the ground floor.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that Vantaca was built by knowledgeable people with HOA Management background. This helps ensure that the software works beautifully within this industry. I also love that the software is continuing to grow in its abilities and that updates are based upon customer feedback.

Cons:

What I like least about Vantaca is how new the software is. This means we have all experienced learning and growing pains. That being said, it's been exciting to be on the forefront of Vantaca's software launch. I believe our company jumped into using the software in its early phases. I prefer Vantaca over other software we have used.

Reasons for switching to Vantaca

The [sensitive content hidden] knew some of the developers of Vantaca and were excited with the direction that Vantaca wanted to take the HOA industry.

Carol K.

Verified reviewer

Real Estate

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

Not a fan of this system

Not the best experience. Not very user friendly. Also support always has an excuse for why it is doing odd things. I have utilized several other software programs, and this does not compare.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Using it through internet rather than corporate server is easy but I don't feel very comfortable with how secure the information is.

Cons:

It does not allow for collection notices to prior owners without great manipulation. We cannot create editable notices. You cannot get from one 'step' to a next step without going through a third. Sometimes 'step' works other times you have to 'edit'. It seems to have a lot of glitches. We used to be able to view payments and can no longer do so. It is terrible for collection processes.

Reasons for switching to Vantaca

Management decision. Users were not asked for input.

Verified

Reviewer

Non-Profit Organization Management

201-500 employees

Used weekly for less than 12 months

Review source

Reviewed July 2022

Vantaca not user friendly

Not impressed at the moment.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I like having all the community information in one place, but it's only as good as the information that is put in.

Cons:

How long it takes to accomplish a task. More than a simple click or few clicks. It's more like a 5 to 10 minute task.

Reasons for switching to Vantaca

Done by management to get a more all-inclusive software

Vendor Response

Hello, We appreciate your feedback. We would love to dive in more and understand where there may be areas we can assist with making Vantaca work better for you. If you could reach out to your Vantaca Account Manager we will get a meeting set up to discuss this.

Replied August 2022

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