HQ Rental Software 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

HQ Rental Software

4.9

(333)

Pricing

Starting at $120.00 per month

About HQ Rental Software

HQ Rental Software is a cloud-based solution designed to help automotive and equipment rental businesses manage clients, maintenance, prices, billing, online bookings and more. The platform comes with a built-in customer relationship management (CRM) system, which enables managers to view customer profiles, rental history and contact information.

HQ Rental Software includes an admin panel, which allows users to view outstanding reservations details such as vehicle type, price, location, pickup/return date and current status. Features include custom tags, real-time tracking, maintenance scheduling, fleet management, barcode scanning and more. Additionally, users can generate custom rental agreements, upload vehicle images and capture digital signature via its mobile app.

HQ Rental Software includes a drag-and-drop calendar interface, which allows enterprises to manage schedules, appointments and rental period. It is available on monthly subscriptions and support is extended via phone, email, FAQs and other online measures.

HQ Rental Software Screenshots

HQ Rental Software Pricing and Plans

Starting price: $120.00 per month

Free Trial

Free Version

Basic

$120.00

flat rate, per month

Plan includes:

Bookkeeping
Customer Management
Digital Signature
Fleet Management
Mobile App
Online Payments
Online Reservations
Rental Agreements
Reporting

Standard

$175.00

flat rate, per month

Plan includes:

Bookkeeping
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages
Online Reservations
Rental Agreements
Reporting

Professional

$250.00

flat rate, per month

Plan includes:

API Access
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages.
Online Reservations

Enterprise

Pricing available upon request

Plan includes:

100+ Vehicles
API Access and Reporting
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages

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HQ Rental Software Features

Features of HQ Rental Software
Access Controls/Permissions
Accounting
Activity Dashboard
Alerts/Notifications
API
Billing & Invoicing
Billing Rate Management
Booking Management
Calendar Management
Check-in/Check-out
Commenting/Notes
Contract/License Management
Corporate Accounts
Credit Card Processing
Customer Database
Customizable Forms
Customizable Reports
Digital Signature
Document Management
Email Marketing
Fines Management
Fleet Management
ID Scanning
Maintenance Scheduling
Mobile App
Multi-Language
Online Booking
Online Payments
Payment Processing
Performance Metrics
Quotes/Estimates
Rate Tables
Real-Time Data
Reporting & Statistics
Reservations Management
Self Service Portal
Split Billing
Task Management
Vehicle Damage Tracking
Vehicle Tracking
Website Management

HQ Rental Software Integrations

Stripe

Integration rated 4.8 from 48 reviews

WordPress

Integration rated 4.7 from 19 reviews

PayPal

Mailchimp

QuickBooks Online Advanced

PayJunction

See all 13 integrations

HQ Rental Software User Reviews

Overall Rating

4.9

Ratings Breakdown

89%

Secondary Ratings

Ease of Use

4.6

Value for money

4.8

Customer support

4.9

Functionality

4.8

Demetrious T.

Verified reviewer

Automotive

Self-Employed

Used daily for less than 6 months

Review source

Reviewed December 2025

Best Rental Software out!

Great experience. I tried two other softwares before I went with HQ rentals and let me tell you, I don't know what I would have done without these guys.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Everything is easy to navigate and very intuitive, it's like they thought of everything. [sensitive content hidden] tied everything together for me in a way I could understand.

Cons:

The biggest con i'd say is that the system will log you out way too fast. This can be a bit of a pain when trying to get things done.

Reasons for switching to HQ Rental Software

Support was nonexistent and there were a few glitches in their software.

Ethan S.

Verified reviewer

Hospitality

2-10 employees

Used daily for less than 6 months

Review source

Reviewed July 2025

Complex Workflow with lots of functionality, but still lacking some basic functions

The experience has been great! [sensitive content hidden] made onboarding as simplified as it could be, while complex the software can be overly complex and need complex workarounds to accomplish what could be simple. [sensitive content hidden] helped build these workarounds for us but it shouldn’t be so complex to do some simple tasks.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Support staff was amazing, [sensitive content hidden] did an amazing job walking me through the software and would not have been able to do it without his help!!

Cons:

Complex, and even though there’s so many options there’s not enough specific things that I need to get our setup to be fully autonomous. There’s a lot of places that need polishing and some parts that are just unfinished. [sensitive content hidden] did a great job and helped me find workaround but using the software can be quite frustrating at times.

Reasons for choosing HQ Rental Software

Sales Team, functionality, number of features

Reasons for switching to HQ Rental Software

Needed an All in one solution to Manage Turo and Private Bookings

Grigore Z.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed December 2018

Excellent service and product.

Very happy with the customer service received.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability of the team to respond to new needs of the customer and create new functions and integrations.

Cons:

Takes a bit of time to learn where everything is in the system. But once you do its awesome.

Dariusz J.

Verified reviewer

Computer Software

2-10 employees

Used daily for less than 12 months

Review source

Reviewed October 2025

Powerful System, But Integration Could Be Better Coordinated

The system itself is excellent. robust, well-designed, and truly comprehensive. Once set up, it runs smoothly and does exactly what it promises. My experience would have been much better if the integration had been coordinated from the beginning by someone like Marco, who later joined the process and greatly improved communication and workflow between me and the rest of the team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

HQ Rental Software is a very complete and powerful system for managing a car rental business. It offers great functionality,reservations, contracts, fleet management, customer data, and automation all work seamlessly once everything is properly configured. I really appreciate how flexible and capable the system is.

Cons:

The integration process could have been handled more professionally. Despite paying for integration, I was expected to take responsibility for connecting the system with our Framer website, even though their team didn’t seem fully familiar with how Framer works. It felt like the responsibility was being shifted back to me as the website developer. Communication was also somewhat confusing at times. Different team members contacted me directly, and in some cases even reached out to our client using technical jargon that the client couldn’t understand. For me, the ideal improvement would be to assign one dedicated project manager who oversees the full integration process and communicates with both the client and the developer clearly and professionally.

Ken R.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed April 2025

Great product

Implementation and training was good for preparing and switching over from our old program. Support continues to be fast and easy to get help with questions and additional training as necessary.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very comprehensive as well as intuitive, with multiple ways to record, review and report bookings. HQ helps keep our enterprise organized and trouble free.

Cons:

Really nothing. The hardest thing is that is so much more detailed and comprehensive than our old software that it just takes some time to use all its capabilities.

Reasons for switching to HQ Rental Software

Needed more capability and options in a robust, reliable platform as we grow.

Justin B.

Verified reviewer

Hospitality

Self-Employed

Used daily for less than 6 months

Review source

Reviewed May 2025

Good Rental Car Fleet Software

The product allows me to manage my fleet effectively and it integrates nicely into my website. It has tons of customizations and the support team answers questions quickly. Great experience.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Good, solid, customizable software. Support team is very responsive and helpful.

Cons:

Though the monthly subscription cost is reasonable, the initial setup cost is very high.

Reasons for switching to HQ Rental Software

Support at Fleetwire was very poor. Customization was less robust. Features were said to be available but did not function.

Da D.

Verified reviewer

Hospitality

2-10 employees

Used daily for less than 6 months

Review source

Reviewed July 2025

Starting out in the car rental business

Amazing! Their staff are very efficient and helpful. Amazing! Their staff are very efficient and helpful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It covers all the essential bases. It covers all the essential bases. It covers all the essential bases

Cons:

You can't add other features that are unique needs for your business. You can't add other features that are unique needs for your business.

Reasons for choosing HQ Rental Software

It came highly recommended. It came highly recommended.

Nadia E.

Verified reviewer

Graphic Design

2-10 employees

Used daily for less than 6 months

Review source

Reviewed May 2025

Great Support and Powerful Rental Platform

Our experience has been excellent. HQ has made our daily operations smoother and more professional. From fleet tracking to contract customization, everything is simple and intuitive. [sensitive content hidden] guided us from day one and made sure every detail was set up to meet our needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Their customer support is outstanding. [sensitive content hidden] was incredibly responsive and helpful throughout the entire onboarding process. The system is user-friendly, well organized, and makes managing our rental fleet much more efficient.

Cons:

So far, we haven’t experienced anything negative. Whenever we need adjustments, the team takes care of them quickly.

Reasons for switching to HQ Rental Software

Hq is most convenient to use with online bookings systems

Richard F.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 6 months

Review source

Reviewed April 2025

Seamless set up