HQ Rental Software 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

HQ Rental Software

4.9

(336)

Pricing

Starting at $120.00 per month

About HQ Rental Software

HQ Rental Software is a cloud-based solution designed to help automotive and equipment rental businesses manage clients, maintenance, prices, billing, online bookings and more. The platform comes with a built-in customer relationship management (CRM) system, which enables managers to view customer profiles, rental history and contact information.

HQ Rental Software includes an admin panel, which allows users to view outstanding reservations details such as vehicle type, price, location, pickup/return date and current status. Features include custom tags, real-time tracking, maintenance scheduling, fleet management, barcode scanning and more. Additionally, users can generate custom rental agreements, upload vehicle images and capture digital signature via its mobile app.

HQ Rental Software includes a drag-and-drop calendar interface, which allows enterprises to manage schedules, appointments and rental period. It is available on monthly subscriptions and support is extended via phone, email, FAQs and other online measures.

HQ Rental Software Screenshots

HQ Rental Software Pricing and Plans

Starting price: $120.00 per month

Free Trial

Free Version

Basic

$120.00

flat rate, per month

Plan includes:

Bookkeeping
Customer Management
Digital Signature
Fleet Management
Mobile App
Online Payments
Online Reservations
Rental Agreements
Reporting

Standard

$175.00

flat rate, per month

Plan includes:

Bookkeeping
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages
Online Reservations
Rental Agreements
Reporting

Professional

$250.00

flat rate, per month

Plan includes:

API Access
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages.
Online Reservations

Enterprise

Pricing available upon request

Plan includes:

100+ Vehicles
API Access and Reporting
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages

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HQ Rental Software Features

Features of HQ Rental Software
Access Controls/Permissions
Accounting
Activity Dashboard
Alerts/Notifications
API
Billing & Invoicing
Billing Rate Management
Booking Management
Calendar Management
Check-in/Check-out
Commenting/Notes
Contract/License Management
Corporate Accounts
Credit Card Processing
Customer Database
Customizable Forms
Customizable Reports
Digital Signature
Document Management
Email Marketing
Fines Management
Fleet Management
ID Scanning
Maintenance Scheduling
Mobile App
Multi-Language
Online Booking
Online Payments
Payment Processing
Performance Metrics
Quotes/Estimates
Rate Tables
Real-Time Data
Reporting & Statistics
Reservations Management
Self Service Portal
Split Billing
Task Management
Vehicle Damage Tracking
Vehicle Tracking
Website Management

HQ Rental Software Integrations

Stripe

Integration rated 4.8 from 49 reviews

WordPress

Integration rated 4.7 from 19 reviews

PayPal

Mailchimp

QuickBooks Online Advanced

PayJunction

See all 13 integrations

HQ Rental Software User Reviews

Overall Rating

4.9

Ratings Breakdown

89%

Secondary Ratings

Ease of Use

4.6

Value for money

4.8

Customer support

4.9

Functionality

4.8

Dariusz J.

Verified reviewer

Computer Software

2-10 employees

Used daily for less than 12 months

Review source

Reviewed October 2025

Powerful System, But Integration Could Be Better Coordinated

The system itself is excellent. robust, well-designed, and truly comprehensive. Once set up, it runs smoothly and does exactly what it promises. My experience would have been much better if the integration had been coordinated from the beginning by someone like Marco, who later joined the process and greatly improved communication and workflow between me and the rest of the team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

HQ Rental Software is a very complete and powerful system for managing a car rental business. It offers great functionality,reservations, contracts, fleet management, customer data, and automation all work seamlessly once everything is properly configured. I really appreciate how flexible and capable the system is.

Cons:

The integration process could have been handled more professionally. Despite paying for integration, I was expected to take responsibility for connecting the system with our Framer website, even though their team didn’t seem fully familiar with how Framer works. It felt like the responsibility was being shifted back to me as the website developer. Communication was also somewhat confusing at times. Different team members contacted me directly, and in some cases even reached out to our client using technical jargon that the client couldn’t understand. For me, the ideal improvement would be to assign one dedicated project manager who oversees the full integration process and communicates with both the client and the developer clearly and professionally.

Ken R.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed April 2025

Great product

Implementation and training was good for preparing and switching over from our old program. Support continues to be fast and easy to get help with questions and additional training as necessary.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very comprehensive as well as intuitive, with multiple ways to record, review and report bookings. HQ helps keep our enterprise organized and trouble free.

Cons:

Really nothing. The hardest thing is that is so much more detailed and comprehensive than our old software that it just takes some time to use all its capabilities.

Reasons for switching to HQ Rental Software

Needed more capability and options in a robust, reliable platform as we grow.

Grigore Z.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 12 months

Review source

Reviewed December 2018

Excellent service and product.

Very happy with the customer service received.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability of the team to respond to new needs of the customer and create new functions and integrations.

Cons:

Takes a bit of time to learn where everything is in the system. But once you do its awesome.

CINDY L.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 6 months

Review source

Reviewed November 2025

GREAT CUSTOMER SERVICE

Overall, my experience with HQ Rental Software has been outstanding. It has improved our workflow, reduced manual work and errors, and allowed us to scale faster. The system is reliable, secure, and continuously improving with new updates. I highly recommend it to any rental company that wants to operate more professionally and grow.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I like most about HQ Rental Software is how easy it is to manage our entire rental operation in one place. The platform is very intuitive, user-friendly, and organized from reservations and contracts to vehicle management and payments. Their customer support is excellent, fast, and always willing to help. The automation features save us so much time every day.

Cons:

At the beginning, there were many options and tools, so the learning process took some time. However, once everything was set up and we understood the system better, it became smooth and very efficient.

Darcie V.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2024

Hq support via rep

I like the system very much. I have had great support from Marco as he has helped me navigate through many issues we were having and took his time and had patience explaining all to me, even if it was repeating himself again to me so I understood.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the way it tracks everything for your company. You out have to make sure all information is entered properly an hq will do the rest.

Cons:

I haven't worked with it long enough to find any real bad cons about it yet.

Reasons for choosing HQ Rental Software

Much better program and will help the business moving forward as it tracks all in the system.

Reasons for switching to HQ Rental Software

Rent centric didn't offer some of the features HQ has. Your whole business can be navigated through having this software

Richard F.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 6 months

Review source

Reviewed April 2025

Seamless set up

Seamless dealing with [sensitive content hidden] during the onboarding process

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s very detailed and user friendly Been looking for a new rental software that met our needs and finally found it

Cons:

Not being able to convert from USD to XCD when integrating with QBO

Reasons for choosing HQ Rental Software

The response time and demo was quite easy to set up

Reasons for switching to HQ Rental Software

Was a program that we’ve been using for 15 years with no update and support

Geoffrey P.

Verified reviewer

Automotive

Self-Employed

Used daily for less than 6 months

Review source

Reviewed March 2025

I love HQ Rental Software

HQ allows me to expand my business and take it to the next level

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is very robust, but simple to use. The onboarding team is very helpful, [sensitive content hidden] is knowledgeable and friendly.

Cons:

No cons for me, they have a lot of integrations and a good knowledge base. If I don't know how to do something I submit a support ticket and the are very fast and repsonsive.

Reasons for choosing HQ Rental Software

I didn't need a website, only integration. Also i feel the HQ brand is bigger and been around longer

Philip R.

Verified reviewer

Transportation/ Trucking/ Railroad

2-10 employees

Used daily for less than 6 months

Review source

Reviewed February 2025

HQ is a great upgrade

Overall, it is a game changer and the people who helped us were great. Special shout-out to [sensitive content hidden] who we worked with to get set up. Very competent and always personable and professional. 10/10 recommend.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

HQ is very intuitive and the flow of operations is exactly how we do it

Cons:

The reports are not customizable. There are several great reports, but some analytics are not available without a separate module

Reasons for switching to HQ Rental Software

Rent Centric required us to adapt our processes to their clunky system. No rate shopping integrations

Connor B.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 6 months

Review source

Reviewed April 2025

Fairmount Car and Truck rentals

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There's many important features to manage a fleet. I really like how all the edge cases are accounted for.

Cons:

There's a steep learning curve. It takes time to get all employees trained on the new processes.

Reasons for choosing HQ Rental Software

I am unsure, it was so long ago that I don't remember what went into the final decision.

Marylyn D.

Verified reviewer

Consumer Services

2-10 employees

Used daily for less than 6 months

Review source

Reviewed November 2024

[sensitive content hidden] is the best customer service representative I have ever had!

[sensitive content hidden] is the best customer service representative I have ever had! My representative [sensitive content hidden] was an awesome and helpful person. He was very attentive, very quick to assist, and took care of each and every one of my questions. Im very happy with his service.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My representative [sensitive content hidden] Capterra was an awesome and helpful person. He was very attentive, very quick to assist, and took care of each and every one of my questions. Im very happy with his service.

Cons:

I have no complaints what so ever about the service.

Reasons for switching to HQ Rental Software

Way better customer service and help with understanding platform and I am supposed to also be able to provide insurance to my customers on my website as well soon after my 10th vehicle as advised.

Showing 1 - 10 of 336 Reviews

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