SwimTopia 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

SwimTopia

4.8

(74)

Pricing

Starting at $150.00 per year

About SwimTopia

SwimTopia is a cloud-based solution designed to help swimming centers and teams manage swim meets, volunteers, registration, payments and more via a unified portal. The platform enables institutions to design personalized websites with custom logos, images, colors, social media feeds, maps, coach profiles and contact forms.

SwimTopia is also a powerful tool for managing volunteers and parents. The system can be used to manage rosters, track attendance and send reminders via text or email. The platform integrates with Google Calendar to allow users to create swim meet schedules and send reminders via email.

SwimTopia features a built-in payment gateway for accepting credit card payments online and offline via PayPal integration. It also offers online registration for swim meets, allowing users to create customized registration forms for each event. The system can be used to manage payments, track fundraising progress and provide reports on the money raised.

SwimTopia Screenshots

SwimTopia Pricing and Plans

Starting price: $150.00 per year

Free Trial

Free Version

Lite

$150.00

flat rate, per year

Plan includes:

Communication
Credit Card Registration
Meet Calendar & Signups
Meet Entries
Meet Maestro
Real-Time Integration With Swimtopia Mobile App

Premium

$150.00

flat rate, per year

Plan includes:

Checks and Member Numbers
Custom Website
News Posts
Non-Meet Events & Rsvps
Online Registration
Online Store
Sponsorship Management
Volunteer Management

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SwimTopia Features

Popular features found in Sports League
Attendance Tracking
Calendar/Reminder System
Communication Management
Electronic Payments
Event Management
Facility Scheduling
In-Game Analytics
Member Directory
Payment Processing
Team Management
Volunteer Management
More features of SwimTopia
Alerts/Notifications
API
Attendance Management
Calendar Management
Contact Management
Customizable Branding
Customizable Forms
Drag & Drop
Event Calendar
Event Tracking
Forms Management
Registration Management
Reminders
Reporting & Statistics
Scheduling
Website Management

SwimTopia User Reviews

Overall Rating

4.8

Ratings Breakdown

76%

24%

Secondary Ratings

Ease of Use

4.7

Value for money

4.8

Customer support

4.9

Functionality

4.5

Have you used SwimTopia and would like to share your experience with others?

Stefan v.

Verified reviewer

Sports

201-500 employees

Used daily for more than 2 years

Review source

Reviewed September 2019

A partner in growth

SwimTopia has been a partner with our organization for seven years. We have grown together, and I simply cannot imagine running our organization without SwimTopia

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It immediately paid dividends for administrators and customers. Customer service is the best in the industry.

Cons:

It is slightly inflexible and doesn't always adapt to individual use needs.

Dennis D.

Verified reviewer

Sports

2-10 employees

Used daily for more than 2 years

Reviewed January 2021

Comparison with other swim team platforms:

It has been great for the last several years we have used it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

After using Active Hy-Tek and Team Unify for years prior, we switched to Swimtopia and it is by far the best online platform for organizing your team and running meets. Especially when comparing meet line-up features, running dual meets, registration, and organizational/admin items (like team orders & volunteer systems); Swimtopia is far less complex, and it's user interface is intuitive (IE: it's easy to find and do things right away). Two examples: the meet lineup/entry system is a color coded and blocked entry system, so it's easy to see who is swimming which events to create a meet strategy. As for running the meet, my long time Meet Manager guru picked up on how to use Meet Maestro (Swimtopia) in less than 10 minutes. She stated is was much easier to use than both MM & TU.

Cons:

I wish there was a better way to separate meet sessions for longer invitationals.

Reasons for choosing SwimTopia

We put together a chart comparing Swimtopia, to Team Unify and Active Hy-Tek's online features. We looked at online meet line-up creation and entry system, volunteer system, running a meet, registration, team order system for shirts/caps etc., website set-up, email and alerts. In almost all cases, Swimtopia came out on top when doing an objective comparison. A huge plus, unlike Hy-Tek and Team Unify, it was easy for my parent volunteers to understand and start using with little to no guidance or training from the coaches.

Reasons for switching to SwimTopia

2016

Vendor Response

Thanks so much for your review Dennis! We are so glad to hear we've helped simplify things for your team. We are working on improving the sessions support and many other aspects of Meet Maestro. We'll keep you posted on progress!

Replied January 2021

Mark S.

Verified reviewer

Sports

2-10 employees

Used other for more than 2 years

Reviewed February 2021

Handles most of what we are looking for in an app

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

When our previous website provider shutdown, I dreaded having to create a site from scratch. Swimtopia has a great deal of customizable options and tools that made creating and maintaining the site a breeze. I do like that every year, it seems to get better and better, showing that they are trying to make improvements.

Cons:

Registration does not allow us as much flexibility as I'd like. For example, adding t-shirt size became a free-form field rather than allowing a customized drop down of options. This created a good bit of duplicate work as we had to research and follow up on non-standard answers. Communication is not as friendly as I would like. Our previous software had the ability to see open rates for emails, which, while admittedly not perfect, gave a better sense of whether the message was received. Better mobile usage would be helpful, particularly, the communication tool, so communications could be faster, for example, rain delays, cancellations, etc. Texting would be nice to have as well.

Reasons for switching to SwimTopia

Old provider shutdown

Vendor Response

Thanks so much for the review Mark! I can send you some info that will help you with the concerns you had. We have a great way to get your t-shirt sizes during registration and we now offer convenient push notifications through our free mobile app for alerts to your team members about weather delays and the like. I'll send you some references to our Help Center articles! Elli, Director of Sales & Marketing

Replied February 2021

Randy K.

Verified reviewer

Sports

51-200 employees

Used daily for more than 2 years

Reviewed August 2019

Summer League Swim Team using Swimtopia

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

We've used SwimTopia for 6 years, but in 2019 used the combined SwimTopia team management and Meet Maesto meet system. The near-seamless integration of the two very different software packages saved out team a massive amount of time and headaches we previously had in switching between other packages. IN addition, the SwimTopia staff just 'gets' swim team administration. Although your team and league will do some unique things, the support staff is always a phone call or email away with a suggestion how to accomplish needed tasks.

Cons:

There are a few things that can be accomplished on the web-based version of the tools that can't be done in the ioS or Android apps. For our parents who are increasingly demanding to interact with us through a phone not a laptop, this presents a few challenges. I think SwimTopia sees that technology is going this direction and is making improvements in the app.

Reasons for switching to SwimTopia

Integration is the key. While SwimTopia supports exporting data to HyTek, the process involved a number of files that must be shared manually. The 'single button-push' integration that takes entries from SwimTopia to seed a meet in Meet Maestro is an exponential improvement over how we used to run meets.

Vendor Response

Thanks so much for the feedback Randy! We're glad to hear everything went so well for you all this year. And we hear you on the mobile app! Elli Director, Sales & Marketing

Replied August 2019

Verified

Reviewer

Higher Education

Used daily for more than 2 years

Reviewed May 2018

I can't imagine running out team without Swimtopia!

Swimtopia has been an amazing tool for our swim team. We truly can't imagine running our team without it from registration, to paperwork, volunteer information, tracking swimmer progress, information for parents, and more!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We love how easy Swimtopia is to navigate, set-up, track progress, and keep our team organized. We even switched to handling our own registration this year through Swimtopia. The customer service support has been absolutely amazing. I can navigate my way through the site effectively without training, but customer service is available to help with new needs if I can't figure it out on my own or with tutorials. Every year we find new features that make our lives as board members, parents, volunteers, and coaches even easier. This year we started using the Photo Roster to help us get to know swimmers names and faces more quickly. Thank you Swimtopia!

Cons:

There have been very few things that we wish Swimtopia could do that we haven't been able to have happen. Swimtopia support has always made a note of something if that can't solve it right then and come back to us with a solution as soon as it is available.

Vendor Response

Thanks so much for your feedback! We exist to make life easier for swim team volunteers, and make the season more fun, so we're glad to be helping you out! Always good to hear our "Customer Happiness Team" are living up to their titles :) Thanks, Elli Director, Sales & Marketing

Replied May 2018

Michael S.

Verified reviewer

Recreational Facilities and Services

2-10 employees

Used daily for more than 2 years

Reviewed August 2019

Coaches and Administrators Love Swimtopia

We tried a few different team management solutions with various levels of frustration. Swimtopia was the first where the coaches and administrators needed minimal training or instruction. It was very intuitive for them.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Entry interface for Coaches is unmatched. Team management functions are easy to use, allowing a number of administrators to get up and running quickly. User Role access also very easy to implement. Support is incredibly good, which is necessary in this space, where panicked users are, I'm sure, a constant. Parents find it easy to use.

Cons:

Reporting function is a work in progress, but always improving.

Reasons for choosing SwimTopia

Again, best entry interface. Very good website design tools: results are clean, simple, easy for all levels of users to implement. In general, a well-thought out team management system.

Reasons for switching to SwimTopia

Entry interface too convoluted in other systems. Team management functions required too much training.

Vendor Response

We appreciate the review Michael! We love to hear that SwimTopia is intuitive and easy to use for your team. And yes, we'll keep working on those reports :) Thanks, Elli Director, Sales & Marketing

Replied August 2019

Elsa K.

Used daily for more than 2 years

Review source

Reviewed March 2018

The BEST club or school sports team/league website platform EVER.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Incredibly easy to produce a beautiful, highly functional team website. So easy, we've built 3 team websites (as volunteer parents) using this platform and we are by no means professional website developers! There is no other sports team/league web development platform easier to use than Swimtopia. None and I've recently looked because our HS track & Field team needed a new, easier to maintain a website. As I helped the team's website administrator look at options, we determined nothing out there came close to Swimtopia, not even Hometeamsonline (HTO), which has very good reviews. We trialed HTO and were frustrated from the get-go. That's when we determined that Swimtopia offers everything we need at this time and will offer even more when they add Track & Field custom options! Take a look at our track site - can you tell it's built using a swim platform (there is a small clue somewhere. Their customer & technical support are phenomenal and everyone we've interacted with throughout the organization, including the CEO is very friendly, sincere and service-oriented.

Vendor Response

Thanks Elsa! We are still only a swim focused site, but we're so happy your track team has given us a try and been able to use our features! We do hope to add functionality to support other sports in the future!

Replied March 2018

Heather C.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used other for more than 2 years

Reviewed December 2020

Muirfins swim with SwimTopia!

For a summer swim team, SwimTopia does provide the best variety of applications/uses that are needed to easily, and simply, organize and run the swim team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our team has been using SwimTopia for years and it makes the interaction between all of our volunteer and paid employees very easy. We are able to very easily run our summer-only swim team through the site and services that are included with the SwimTopia software. We appreciate the ease of use, as well as the little extras that make running a yearly swim team much easier than you would expect.

Cons:

Would love to be able to more easily incorporate items in the Team Store that we have and would really like to incorporate more pictures and photo galleries. Even be able to have parents contributing pictures.

Vendor Response

Thanks for the review Heather! We are so glad to hear we've simplified things for your swim team. Thanks for the feedback about the team store and the photos. Our Customer Happiness Team should be able to help you with adding items to the team store, there is a lot of flexibility there. You can reach them at help@swimtopia.com. For the photos, we don't currently have plans to add a photo gallery feature because there are many great free options out there for our teams (most use Facebook, Instagram, or Shutterfly). We want to focus our development resources on more swim specific features that teams can't find elsewhere. But we're always adding features, and we prioritize based on customer feedback, so we'll be adding your vote for this feature to our requests! Thanks and all the best, Elli Elli Overton Director, Sales & Marketing

Replied December 2020

Heidi Z.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used weekly for more than 2 years

Reviewed February 2021

Swimtopia has been great for us, and getting better!

Generally great and we'll stick with it!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We chose Swimtopia for our Summer Rec Swim Team ( a non profit, al volunteer board) a few years ago and have loved it ever since. The features are perfect for our needs. On occasion we have asked the company to provide additional features and it seems like we weren't the only ones asking because it happened! Customer support is great via the help articles and emails and by contacting the company. We utilized meet maestro last year for virtual meets and will try to get out league to convert to meet maestro this year too. Overall a great product for our needs.

Cons:

slight learning curve on navigation but help articles are handy. A little clunky with the process for uploading and linking files but doable once you get the routine.

Reasons for choosing SwimTopia

It seemed more user friendly

Vendor Response

Thanks so much for the review Heidi! We're glad to have simplified running your team and meets, and so happy to hear you've been getting good support. I hope we get to work with your league on Meet Maestro this year! Elli, Director of Sales & Marketing

Replied February 2021

Rachel M.

Verified reviewer

Sports

2-10 employees

Used daily for more than 2 years

Reviewed August 2019

Effective, reasonably priced Swim Team Software

We have been able to implement online registration with a credit card which has helped some parents to pay on time. We have used the merchandise ordering feature.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Price is reasonable. It works to do what we need it to. Customer service is very responsive.

Cons:

The reporting features for labels. I have to hand write labels when we import data as it doesn't go to the reporting feature, it goes to the Meet Maestro area which doesn't have the imported data.

Reasons for switching to SwimTopia

Our league administrators changed to Swimtopia.

Vendor Response

Thanks for the review Rachel. I'm glad to hear that SwimTopia has streamlined some processes for your team. We've noted your concern about labels and hope to better solve for that in future. Thanks, Elli Director, Sales & Marketing

Replied August 2019

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