Expensya 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Expensya

4.3

(425)

Pricing

Starting at €5.00 per month

About Expensya

Expensya is a cloud-based travel management solution that helps enterprises streamline the entire expense reporting lifecycle, from generating electronic invoices to handling reimbursements. Employees can utilize the optical character recognition (OCR) technology to automatically extract amount, date and merchant details from receipts, eliminating manual data entry.

Administrators can directly import credit card statements on the unified platform and convert them into expenses. Expensya allows accounting teams to calculate distance based on mileage to submit accurate reimbursement requests. Additionally, employees can utilize mobile applications on Android and iOS devices to capture travel expenses and directly submit them to supervisors for approval, even from remote locations.

Expensya comes with an application programming interface (API), which facilitates integration with several third-party platforms, such as Uber, Quickbooks, Oracle, Microsoft Dynamics and more. Pricing is available on a monthly or annual subscription and support is extended via online measures.

Expensya Screenshots

Expensya Pricing and Plans

Starting price: €5.00 per month

Free Trial

Free Version

Basic

€5.00

per feature, per month

No plan information available

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Expensya Features

Popular features found in Expense Report
Accounting Integration
Audit Trail
Automated Receipt Matching
Compliance Management
Corporate Card
Expense Claims
Mobile Receipt Upload
Multi-Currency
Reimbursement Management
Spend Control
More features of Expensya
Access Controls/Permissions
Accounting
Activity Dashboard
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Audit Management
Billing & Invoicing
Booking Management
Categorization/Grouping
Credit Card Management
Customizable Fields
Customizable Reports
Dashboard
Dashboard Creation
Data Import/Export
Electronic Payments
ERP integration
Expense Tracking
Financial Analysis
For Small Businesses
Invoice Management
Invoice Processing
Mileage Tracking
Mobile Access
Multi-Language
Online Booking
Optical Character Recognition
Policy Management
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Reporting/Analytics
Reporting & Statistics
Restriction Management
Single Sign On
Spend Analysis
Third-Party Integrations
Time & Expense Tracking
Travel Management
User Management
Workflow Management

Expensya Integrations

Workday Financial Management

QuickBooks Online

JD Edwards EnterpriseOne

Sage 100

Sage Intacct

Microsoft Excel

See all 8 integrations

Expensya User Reviews

Overall Rating

4.3

Ratings Breakdown

57%

28%

Secondary Ratings

Ease of Use

4.1

Value for money

4.2

Customer support

4.1

Functionality

4.2

Rodolphe A.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for more than 2 years

Review source

Reviewed March 2019

Expense tracking made easier for everyone in the company

Less time spent on expense tracking, easier checks, extracts for reimbursement of employees and rebilling to customers.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We found the tool easy to configure and deploy. Our end users are quite happy with automatic recognition of bills (very efficient). Online support is highly available and efficient. We use the tool on iOS, Android and web. We use the solution in three countries.

Cons:

Nothing (but I would appreciate other modules, e.g for time tracking).

Vendor Response

Hello, Thank you for your feedback and motivational messages. Could you please give us more detals concerning your amelioration request about the time tracking? Please contact us on support@expensya.com. We would be more than happy to look into it in order to ameliorate our product for you. Thank you, Expensya Team

Replied March 2019

Arcadio M.

Verified reviewer

Financial Services

2-10 employees

Used monthly for less than 2 years

Review source

Reviewed January 2021

Good but there is room for improvement.

Ratings Breakdown

Ease of use

Functionality

Pros:

Overall good product, it simplifies the treatment of the personnel bills even for a small company.

Cons:

The scan learning curve is missing or needs improvement. You scan a ticket, regularly for the same merchant, you correct the name of the merchant, and the system will always do the same error. The system does not learn. You have tickets that do not mention the currency. One could suppose that having detected the city in the address of the merchant, the system would automatically set the local currency. That's not the case.

Reasons for choosing Expensya

Didn't need to buy the whole chain of products.

Reasons for switching to Expensya

Looking for a more European way of treatment product.

Vendor Response

Bonjour, Merci pour ce feedback. Pourriez-vous nous donner plus de détails sur les améliorations attendues au niveau de notre OCR ? Nous veillons en permanence à répondre aux besoins de nos clients et à améliorer notre produit grâce à vos retours. Vous pouvez contacter notre équipe d'assistance support-team@expensya.com pour demander cette demande d'évolution. Cordialement, Équipe Expensya

Replied January 2022

Laura A.

Verified reviewer

Biotechnology

10000+ employees

Used monthly for less than 2 years

Reviewed May 2024

Terrible Experience

I do not like Expensya at all. It is the terrible

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Easy to upload the receipts, only that..

Cons:

Customer support, is incredible bad. Extremely long time for everything (more than a month for less than 150 euros)

Lilian K.

Verified reviewer

Education Management

11-50 employees

Used daily for less than 2 years

Review source

Reviewed June 2024

Managing Expenses Made Easy With Expensya

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

With Expensya, travel and expense management is easy The software offers great travel management features

Cons:

I have used Expensya and it is not problematic.

Verified

Reviewer

Automotive

501-1000 employees

Used daily for less than 2 years

Reviewed November 2021

The best expense manager I used

Extremely simple, fast and efficient.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Invoice insertion by insertion of a photo

Cons:

None, everything is useful and really simple to use

Verified

Reviewer

Building Materials

51-200 employees

Used weekly for less than 6 months

Review source

Reviewed July 2021

Promise not kept

The errors are so numerous that I have to do my calculation myself before starting with the software. The time imposed by this software to obtain a correct result is in no way in accordance with the promises of the seller!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Information storage. This is the only positive point

Cons:

The user support service does not know anything about the specificities of the countries which generates funny things in the results.

Stephane B.

Verified reviewer

Information Technology and Services

1001-5000 employees

Used weekly for more than 2 years

Review source

Reviewed March 2019

User, Administrator and CIO - This software is a very efficient tool for expenses management

We saved times to our users reporting their expenses thanks to the mobile apps and the scanning. We saved delays for sales administrative department in the invoicing phase to our customers, which may lead to cash issues. We are very happy with this software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use, easy to implement for an IT company with a lot of consultants in 15 countries who love the scanning function, easy to link to our backoffice app. Flexibility from Expensya's Team when implementing the solution and supporting the solution Admin Staff (Accounting & Sales) saved times doing their job of validation of expenses.

Cons:

Sometimes support may take time to process a request, mainly due to release management (which is normal) but most of times, support is very efficient and reactive

Verified

Reviewer

Research

11-50 employees

Used daily for less than 12 months

Review source

Reviewed March 2019

Perfect

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy and efficient. We all agree that expensya is a great software.

Cons:

None....................................

Verified

Reviewer

Computer Software

1001-5000 employees

Used weekly for less than 12 months

Reviewed April 2019

Poor Support

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Good UI, Good App, Good OCR, easy to use

Cons:

Poor support unable to post my expense support doesnt understand the request and I am still stuck... should I update the database myself ?

Vendor Response

Hello, Thank you for your feedback. Could you please send us an email to support@expensya.com or give us a way to reach out to you so that we can discuss the problems you're facing? Thank you, Expensya Team

Replied October 2020

Verified

Reviewer

Mechanical or Industrial Engineering

501-1000 employees

Used monthly for less than 6 months

Reviewed June 2022

Good overall experience!