ProWorkflow 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ProWorkflow

4.5

(249)

Pricing

Starting at $20.00 per month

About ProWorkflow

ProWorkflow Nexus is a comprehensive project management solution designed to give businesses of varying sizes and a diverse range of industries the clarity, control, and confidence they need to execute work efficiently. Whether you're running a fast-paced creative agency, managing multiple construction projects, leading a marketing team, or operating within a large enterprise, you can adapt Nexus to the way you work.

Built for visibility and accountability, ProWorkflow Nexus helps you plan, track, and optimize every aspect of your projects in real-time. With an intuitive dashboard, powerful task management, integrated time tracking, and live profitability tracking, you get instant insights into your team’s performance, resource allocation, and budget health helping you make informed decisions faster.

Collaboration is an integral part of Nexus. Whether you're in management, part of a project team, working remotely as a contractor, or interacting with clients, the platform creates a centralized space where everyone stays aligned. Shared timelines, file management, internal messaging, and customizable workflows ensure that nothing falls through the cracks and deadlines are always in...

ProWorkflow Screenshots

ProWorkflow Pricing and Plans

Starting price: $20.00 per month

Free Trial

Free Version

Professional

$20.00

per user, per month

Plan includes:

25 GB File Storage
Bookmarks
External Projects
General Expenses
Project Categories
Project Timeline
Proworkflow Mode
Shared Notes
Unlimited Projects

Advanced

$30.00

per user, per month

Plan includes:

50gb Storage
Custom Fields
Custom Forms
Internal Projects
Organizational Chart
Project Status Editor
Terms Editor

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ProWorkflow Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of ProWorkflow
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Archiving & Retention
Assignment Management
Audit Trail
Backlog Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Budgeting/Forecasting
Budget Tracking
Bug/Issue Capture
Bug Tracking
Business Process Automation
Business Process Control
Calendar Management
Calendar Sync
Campaign Management
Capacity Management
Charting
Chat/Messaging
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Configurable Workflow
Contact Management
Content Management
Cost-to-Completion Tracking
CRM
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Daily Reports
Dashboard
Data Aggregation
Data Import/Export
Data Security
Data Synchronization
Data Visualization
Deadline Management
Dependency Tracking
Digital Asset Management
Document Storage
Drag & Drop
Due Date Tracking
Email Management
Email-to-Task Conversion
Employee Activity Monitoring
Employee Database
Employee Management
Employee Scheduling
File Management
File Transfer
Financial Management
Forecasting
For IT Project Management
Forms Management
For Small Businesses
Goal Setting/Tracking
Graphical Workflow Editor
Guest Access
HR Management
Idea Management
Issue Tracking
Iteration Management
Knowledge Base Management
Live Chat
Marketing Calendar
Meeting Management
@mentions
Messaging
Mobile Access
Mobile App
Multi-board
Multi-Department/Project
Multiple Billing Rates
No-Code
Online Time Tracking
Overtime Calculation
Percent-Complete Tracking
Personalization
Planning Tools
Private Dashboards
Process Change Tracking
Productivity Analysis
Productivity Tools
Product Lifecycle Management
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Quotes/Estimates
Real-Time Chat
Real-Time Data
Real Time Editing
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Tasks
Release Planning
Reminders
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Request Management
Requirements Management
Resource Scheduling
Roadmapping
Role-Based Permissions
Rules-Based Workflow
Scheduled/Automated Reports
Scheduling
Search/Filter
Secure Data Storage
Single Sign On
Spend Management
Spreadsheet View
Sprint Planning
SSL Security
Status Tracking
Sub-Task Management
Supports Scrum
Surveys & Feedback
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Team Management
Template Management
Templates
Third-Party Integrations
Ticket Management
Time Clock
Timeline Management
Timesheet Management
Time Tracking
To-Do List
Traditional Methodologies
Usage Tracking/Analytics
User Management
Utilization Reporting
Vendor Management
Video Chat
Visualization
Visual Workflow Management
Workflow Configuration
Workflow Management

ProWorkflow Integrations

Google Calendar

Zapier

Box

Dropbox Business

FreshBooks

Xero

See all 12 integrations

ProWorkflow User Reviews

Overall Rating

4.5

Ratings Breakdown

55%

37%

Secondary Ratings

Ease of Use

4.3

Value for money

4.4

Customer support

4.6

Functionality

4.1

Danny M.

Verified reviewer

Computer Software

11-50 employees

Used monthly for more than 2 years

Review source

Reviewed November 2024

Nice project management tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ProWorkflow allows my team, and cross-department teams, to collectively manage projects and keep track of time spent and various details and assets.

Cons:

The communications and alerts are sometimes not incredibly intuitive. It's not a huge problem, but could benefit from slightly different styling or functionality.

Vendor Response

Hey there Danny, We've made some improvements to our Notifications and Messages in our new Nexus product. Check out Nexus and let us know what you think!

Replied October 2025

Natasha L.

Verified reviewer

Graphic Design

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2023

If it isn't ProWorkflow, I don't want it!

I implemented ProWorkflow over five years ago and would never go back. I couldn't be happier with the system and the support's responsiveness and helpfulness. It honestly makes a world of difference. Even though we've had ProWorkflow for some time now, I've made it a mission to continually learn as much as I can about PWF to leverage everything we can that makes sense for Rev One (my company), and it's been fantastic. We've become significantly more efficient because of it. I couldn't be happier with PWF.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Data input and how it translates to reporting. Seeing data and real-time Job progress on all levels (product production status, burn rate, profitability, etc.)How easy it is to use and figure out. If you don't know how to do something or if a feature exists, you get the answer from support in less time that you think. This system is easy to grow with.

Cons:

There are little things here and there that are more about my preference that I'd like to see, but does not hinder me in any way and is more about user experience. Not even worth bringing up because it may not be relevant enough to the majority. I'm too happy with the system to complain about anything, to be honest.

Reasons for choosing ProWorkflow

It just made sense given the capability, and the attention the support and implementation team gave us.

Reasons for switching to ProWorkflow

The workbook was too complicated and expensive. The support wasn't there, and they were unwilling to work with us. Not the way PWF does (we honestly don't ask for much).

CHUCK P.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed February 2021

SOME FEATURES THAT ARE CRITICAL

Good. It is not perfect and has gone through growing pains, but is stable and generally usable.

Ratings Breakdown

Ease of use

Previously 3

Value for money

Customer support

Functionality

Previously 3

Pros:

THE VISUAL TIME SHEET VIEW OF THE DAY IS CRITICAL FOR TIME TRACKING AND MANAGEMENT.

Cons:

I wish the gant chart system was usable and able to export to share.

Hayley N.

Verified reviewer

Graphic Design

11-50 employees

Used daily for more than 2 years

Reviewed March 2021

QA Graphics-Pro Work Flow Review

Overall Pro Work Flow has been a great experience. Their online chat and help service always helps when I'm stuck trying to update something or do something specific in a report. My customers have found it very easy to use as well which is a huge plus for me as we deal with hundreds of clients a month and multiple clients per project. The ability for me to be the administrator and to see everything for messaging, time reporting, time auditing, etc has also been a great tool for our business as well for my team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the ease of functionality on this software. I love being able to toggle between my work and my users and the ability to categorize projects, tasks, etc. The archive function is amazing and very easy to use. The ability to communicate between customers and my staff with the software is very smooth as well. Also, the ability of my customers to respond directly in their email inbox was a game changer. In the world where everyone has a million sites and passwords to remember, they don't necessarily have to remember this one in order to do business with us. My [SENSITIVE CONTENT HIDDEN] and I also really like the reporting that is available for staff time reporting, monthly project updates, etc.

Cons:

I feel like the app could use work. Honestly I don't use it and my clients tend not to use it as well. It's a bit hard to navigate to specific projects and the view is a lot different than the website so it's hard to communicate with them where they need to go.

Reasons for switching to ProWorkflow

Mavenlink didn't allow a super admin user which was incredibly frustrating as a project coordinator. I couldn't see private conversations or time reported by individuals. I couldn't adjust time on projects in a large format. I can to physically change each date on each task instead of moving it along the calendar like I can in Pro Work Flow. My customers had to log into Mavenlink which most of them refused to do to communicate. Each time you sent a message in Mavenlink, you received an email even if it was something you posted. So we had an amazing amount of redundant emails which in turn made my team ignore everything and then they were missing critical messages.

Vendor Response

Hey there Haley, ProWorkflow has just released a new product version, Nexus. It improves a lot of the UI elements and navigation is easier than ever before with our new search function.

Replied November 2025

Kendra B.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Reviewed March 2021

I've tried everything else... ProWorkflow is the cream of the crop

I've been a customer for many years. I feel like a value to the company with the communication I get from you guys and support. I love how you take feedback and actually make your product better based on our suggestions. It makes me feel like I'm a part of building this great software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customization is unmatched. You can really make this exactly what you need it to be. I have a very creative and visual brain but need to stay organized. This allows me to create what works best for my brain and has changed the game for onboarding clients, running projects and much more. I now come across like a type-a CEO.

Cons:

I wish there was more automation. That would be really great. I had tried out dubsado for this, but it is a really crap product in comparison. It automates and love the templates they had, but when it came to project management, there's no comparison.

Reasons for choosing ProWorkflow

Again, ease of use, features were unmatched, customizability, and it just looks great.

Reasons for switching to ProWorkflow

PWF checked all the boxes. Accelo was close, but it wasn't as intuitive and not as customizable and the UI is so much better with PWF. I'm a designer. I need this to look great and work with my creative brain.

Sarah C.

Verified reviewer

Graphic Design

2-10 employees

Used daily for less than 2 years

Reviewed February 2021

ProWorkflow is the best task management tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use Easy to customise Easy to track time and projects Connects seamlessly with xero I love it, I tested many demos, it has an attractive interface, accuracy, great support - this task management system gets a 9.8/10 from me :)

Cons:

Sadly there is no pause button on the timer When invoices transfer to xero they keep the hourly rate - so I can't activate auto invoice reminder in xero otherwise i have to remove that rate off each task (no time for that) Large scale project management and team communication tools could have improvements made

Reasons for choosing ProWorkflow

Proworfkflow has unmatched invoicing capabilities (excellent compared to others we’ve tested and used in the past) and great time tracking/workflow processes, it is perfect for tracking multiple small-medium sized jobs between 1-3 users and multiple monthly invoices.

Reasons for switching to ProWorkflow

I used Workflow Max for years until they changed their whole timing system view, also invoicing had an 2-3 extra clicks per process horrible and added time wastage to what should be simple tasks

Michael C.

Verified reviewer

Architecture & Planning

2-10 employees

Used daily for less than 2 years

Review source

Reviewed February 2020

Keeps Management Simple

Proworkflow has allowed me to grow my business to where I am now. Scheduling was predictable and I always had flexibity to shift my schedule around on the fly without a lot of pain. The work flow from quote to projects to invoicing has been seemless.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Proworkflow requires minimal effort to stay on top of your business. I think the importance of this gets overlooked too often. Setting Quotes and invoices are minutes at most, and setting projects and adding tasks can be done on the fly with little investment of your time. You can see the impact on resources scheduling before you even finish setting up your planning your tasks. I don't have enough words how valuable of a tool this has been without scrambling our brains to operate.

Cons:

If you need a more sophisticated system for proposals and invoices Proworkflow is not there. It will give you just enough flexibility to customize a quote and send your invoices to quickbooks/Xero directly from a quote or proposal. But if you need quote/proposal templates for multi page terms and conditions, and percentage invoicing or progress billing, be prepared to do these manually.

Reasons for choosing ProWorkflow

Proworkflow had the least amount of on-boarding required while having the most features. Their support team was great at teaching us how to use it, at no cost.

Reasons for switching to ProWorkflow

Bqe had too many steps to start a project for our fast paced architectural busoness. We are a small firm, so we will not have a full time person dedicated to managing the system. We just needed to take changes that are thrown our way and get it into the project management system fast and capture all the time, and progress. Quotes should be able to get done in minutes to get a small project signed off on.

Verified

Reviewer

Government Administration

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed October 2021

An impressive software at last

Our organization had more collaboration and transparency with clients since we opted to this software and productivity increased as projected. Thumbs up for a seamless operation.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software has a perfect team integration, custom field addition and also the integration of other financial softwares. Aside from the appealing interface, I love the fact that it easily connects with zero with an excellent tracking tool.

Cons:

Its almost impossible to duplicate a recurrent project,I believe such should be possible knowing fully well this is a monthly project. Another issue i have which must be considered is on the purchase of full account access on each of our contractors, its not economical if we have to purchase account access for 25 contractors who seldom use the software except when needed.

Reasons for switching to ProWorkflow

its operation wasn't as seamless as ProWorkflow

Vendor Response

Hey there, It might be worth taking a look at our newly released product, Nexus. Not only are there several quality of life improvements, but you're able to create a schedule of projects, and clone projects with the click of a button.

Replied October 2025

Leah D.

Verified reviewer

Design

Self-Employed

Used daily for more than 2 years

Reviewed February 2021

Out of the Box Solution for Creatives

Favorite things: Job numbers, Messaging, Custom task templates, expense and notes feature. Private notes feature.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I've been using ProWorkflow for over a decade. The time tracking, custom task templates, messaging and client interface make it a critical part of my business. The few times I have had to contact customer service they have been responsive and exceptionally helpful. ProWorkflow is the administrative backbone of my business. At a glance I can see where a project is, how much time has been spent on it, what tasks have been completed and which ones are outstanding. I can add documents, notes and information specific to each project. When a project completes, it is archived and very easy to pull up should I ever need to reference it again. If you are looking to for a way to EASILY manage your projects and workflow - this is the software for you.

Cons:

I dislike the fact that contractors cannot track time in the software. So if I have 10 contractors I use, I have to buy full account access for each of them, even though they may only use the software 2-6 times a year. This has always been my biggest complaint. Add time tracking to the contractor designation and charge 1/2 of the employee rate.

Reasons for choosing ProWorkflow

Project numbering, project archive, custom task templates, detailed time tracking and reporting.

Verified

Reviewer

Information Technology and Services

51-200 employees

Used daily for less than 12 months

Review source

Reviewed July 2019

Straight to the point solution

Overall, a great solution that cuts through the noise for you in the already-crazy world of project management with great value for money as well.

Ratings Breakdown

Ease of use

Functionality

Pros:

- Great support for Agile sprints, you can tell that the Agile methodology was thought of in the product's design, offering so many tools and features that enable working on sprints and other fast-paced projects. - Nice Milestone and Kanban visualisation as well. As I said earlier, points your attention to the most important thing to note; straight to the point. - Great value for money too.

Cons:

- Not great support for all invoicing scenarios; that would be useful to integrate into some projects that perhaps require follow-on funding or fractional and/or incremental payments. - It doesn't have great support for extra-platform communication with colleagues and third parties that are outside the platform, this could be useful when interfacing with clients who may not be registered users

Reasons for choosing ProWorkflow

Because ProWorkflow offered the right balance between fair-pricing and a rich feature set.

Showing 1 - 10 of 249 Reviews

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