Eptura Workplace 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Eptura Workplace

4.4

(60)

Pricing

Pricing available upon request

About Eptura Workplace

In a constantly evolving world of work, it's never been more important to stay nimble and ensure your office is adaptable to the changing needs of both your business and your people. With Eptura Workplace, you get the tools you need to support hybrid work, manage visitors, and make better use of your space. And because it's backed by powerful analytics, you can rest assured that you're making data-driven decisions that propel your business forward.

However your teams prefer to work, you can bring them together and help everyone perform at their best with workspace booking, planned collaboration, simplified service requests, easy wayfinding, ensuring employees get the most of their time in the office. And with streamlined visitor and guest check-ins, you can keep everyone safe and secure while you're at it.

Eptura Workplace Screenshots

Eptura Workplace Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

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Eptura Workplace Features

Popular features found in Space Management
Floor Plans & Maps
Occupancy Management
Space Reservation
Usage Tracking/Analytics
More features of Eptura Workplace
Alerts/Notifications
API
Asset Lifecycle Management
Badge Management
Booking Management
Commercial Properties
Desk Availability Schedule
Desk Reservation
Digital Signage
Document Management
Equipment Management
Facility Management
Facility Scheduling
Fixed Asset Management
Forecasting
For Offices
For Retail
For Schools
Hot Desking
ID Scanning
Inspection Management
Internal Meetings
Inventory Control
Inventory Management
Lease Management
Maintenance Management
Meeting Room Booking
Mobile App
Multi-Location
Online Booking
Portfolio Management
Pre-Registration
Preventive Maintenance
Project Management
Real-Time Notifications
Registration Management
Reporting/Analytics
Reporting & Statistics
Reservations Management
Room Availability Schedule
Room Booking
Scheduling
Self Check-In/Check-Out
Space Management
Third-Party Integrations
Utilization Reporting
Vendor Management
Visitor Management
Visitor Tracking
Watch List
Wayfinding
Work Order Management

Eptura Workplace Integrations

Google Calendar

Microsoft Outlook

Slack

AutoCAD

Eptura Workplace User Reviews

Overall Rating

4.4

Ratings Breakdown

52%

40%

Secondary Ratings

Ease of Use

4.3

Value for money

4.2

Customer support

4.3

Functionality

4.1

Jamie D.

Verified reviewer

Insurance

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed January 2024

Great product

Ratings Breakdown

Ease of use

Functionality

Pros:

Over the last few years we’ve had a number of shifts in the needs of our workforce and real estate. Eptura workplace has meant we can adjust each office in alignment to individual office policies and that team’s needs. Have redesigned layout in our offices to add more collaboration and break out spaces. The cad floorplans are really useful and give us a complete visual picture of all out space across all our offices. The data we get from the system helps tell us what spaces are being used and which are being underused. Helpful to create custom dashboards and run instant reports that can be passed to leadership on occupany/utilization/performance of space and assets.

Cons:

Even more advanced analytics in future would be useful

Vendor Response

Hi Jamie, thank you for your review! We're delighted to hear that Eptura Workplace has played a crucial role l in space planning across your offices and has provided you with valuable to identify space utilization and underutilization. Your feedback regarding more in-depth analytics has been passed on to our team, as we are constantly working on enhancing our offerings to meet our customers' evolving needs. The Eptura team

Replied January 2024

Rebekah F.

Verified reviewer

Publishing

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed February 2023

Mixed Review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

iOffice is easy to use. The Space module and Move module are excellent and have drastically enhanced our ability to manage our global portfolio.

Cons:

The Hummingbird app and Reservation module desktop platform need to be better aligned. Even the name Hummingbird (versus just calling it iOffice) leads to confusion amongst our colleagues. The only reason we are using the app at this point is for QR code desk reservations and to locate other colleague reservations. Also iOffice in general tends to be glitchy. We've had numerous issues where something isn't working properly. The support team is always great but from the Kubernetes migration to the current issue where times reset in the Hummingbird app, the end user experience has been clunky and I find that I have to explain our "frustration points" to colleagues when we are introducing it. We are launching reservations globally this week and I'm not confident that I won't have a bunch of colleagues deterred from using iOffice because they find it frustrating.

Jocelyn H.

Verified reviewer

Entertainment

5001-10000 employees

Used daily for less than 12 months

Review source

Reviewed July 2019

Suitable for smaller business and office spaces

Overall iOffice has been a great addition to our office as a way-finding and space planning tool, however iOffice feels like it was designed for smaller office with low volume of floor plan and occupancy changes. Office does not seem scalable for companies that are moving people around frequently or making updates daily, as it lacks the ability to make mass changes, and there's no way to preview the floor without having to publish it to the live site. There is also a lot of limitations to syncing iOffice data with other existing platforms that our company uses, and requires extra API development internally just to build connectors for instant updates.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use and train others to use the software. Clean interface. Ability to set customized permission levels per module (asset, space, mail etc). Good customer service. Compatible with Single-Sign On.

Cons:

Lacks main features such as the ability to create mass changes in occupancy, auto/scheduled publishing floor plans or move lists. Maintenance of floor plans is tedious: does not support xRefs in CAD files, SoftSpace only runs on PC/Windows, floor plans cannot exceed 999kb or it will load really slowly. No function to preview or hold floor plans in "draft" before publishing to live site.

Vendor Response

Jocelyn, Thank you for sharing your thoughts with us. We're so pleased to know that iOFFICE is a great addition to your workspace, and that it has been easy for you to use and train others. However, I am sorry to hear we missed the mark on some key features. Tedious is never a word you want to hear when it comes to software. Know that we take your feedback seriously. We're also in the process of making some major enhancements to our space and move modules such as the ability to "shelf" employees while you decide where to move them, faster load times for users, and a new forecasting view in our stacking diagram. We realize working with development and IT can be cumbersome. We're also working on a solution that will make connecting to other platforms even easier by cutting out the need for middleware to act as a bridge between our workplace management software and your applications. We hope these, among other updates, will make your experience with iOFFICE even better in the future.

Replied July 2019

Russell B.

Verified reviewer

Entertainment

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed July 2019

Pokemon iOffice Use

Having all my systems under 1 umbrella makes things easier for me the Facilities Manager and also our Legal and AP team as well. One system, one contract and one invoice. Before ioffice we had several systems which was a pain to manage, train and maintain. I also like how ioffice finds more inovative ways to enhance our experience and help us better manage our Facility. I'm currently looking into sensor tech and way finders for our new expansion floor and current office. After the conference I saw potential to enhance the experience of our staff by using this technology. ioffice continues to make improvements and makes me look good by incorporating the new tech to our Facility.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We like the fact that we can tie in all our main functions like asset management, package tracking system, visitor check in system and our space manager system all under one umbrella. The software itself is user friendly so pretty easy for when we have to train new employees on how to navigate the system to find what they're looking for.

Cons:

I still get the spinning wheel when I try to load my floor plans to view in Space Manager. It takes a while sometimes to load. It keeps asking my permission to run the system in Flash which only happens when I open ioffice. I also need to print clear copies of our floor plan on 11 x 17 paper which works sometimes but still can't read the names of the people at the desk locations.

Vendor Response

Russell, Thank you so much for the great feedback! It's wonderful to hear that iOFFICE's single platform design has made your job easier and allowed you to combine multiple systems into one. We were so glad that you attended our User Conference and are delighted to know you walked away with valuable information on sensors, wayfinding, and employee experience. Your concerns with the Space Manager and printing will be passed along to the correct team. Please let us know if we can ever be of assistance and we hope iOFFICE continues making you look good!

Replied July 2019

renee b.

Verified reviewer

Oil & Energy

501-1000 employees

Used daily for less than 12 months

Review source

Reviewed September 2023

Space module

Customer service has been up and down throughout my use of the software. Common sense issues that need to be fixed to make the software are often pushed to the back burner or never acted upon. These would only make the software better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Floor plans are used by all staff and aid in space planning, stacking plan and overall company space strategies.

Cons:

I wish the cost were lower so more modules could be purchased.

Vendor Response

Renee, thank you for taking the time to share your feedback. It’s fantastic to hear that the floor plans have aided in space planning and overall space strategies within your company. We apologize for any inconsistencies you may have experienced with our customer service. Your concerns are important to us, and we’re committed to improving our responsiveness and promptly addressing any issues raised. We also appreciate your feedback on the cost. We continuously evaluate our pricing structure to ensure it aligns with the value we provide to our customers. Your input will be taken into consideration as we make any adjustments in the future! The Eptura team

Replied November 2023

Casey L.

Verified reviewer

Financial Services

10000+ employees

Used daily for more than 2 years

Review source

Reviewed August 2023

Excited for more to come

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The system is very user friendly for everyday use. I don't need to give a lot of training on finding people, spaces, etc.

Cons:

It feels like there are things that would make use easier for higher level users like being able to see spaces that have a move pending on the space plan, ability to turn off notifications for single moves, etc.

Vendor Response

Hi Casey, Thank you for your feedback—and it’s great to learn that you find the system user-friendly. We really appreciate your great suggestions for enhancing the product. We take all customer feedback on board and will consider these as we continue to improve our system—stay tuned for more exciting updates. The Eptura team

Replied November 2023

Corey L.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for less than 2 years

Review source

Reviewed June 2019

Closing the gaps on implementation

Awesome!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

During implementation we found gaps in keeping our category configuration up to date and accurate. The development team had recently developed an automated category maintenance process. Soon after implementing iOffice, we were also implementing a new HR application that would require mass updates to our Category information. No need to make those mass updates on the back end, the automated category maintenance process took care of that. The development team implemented this automated process for us in a tight timeline and also during the holiday season.

Cons:

I know the insights module is somewhat new for iOffice. When running reports on schedule our only option is to output to an email address. I would love to see more flexibility there where we could output to a network share.

Vendor Response

Corey, It's wonderful to hear that our implementation and development teams were able to automate a process that saved you valuable time. They work very hard and it will give them encouragement to keep up the great work. We will make sure to pass along your suggestion about the Insights module. In the meantime, there is no limit on the number of email address that a report can be scheduled to send to. Thank you for your review and for being a loyal iOFFICE customer!

Replied June 2019

Wes H.

Verified reviewer

Higher Education

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2019

All Around Great Solution - TRAC

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

TRAC has almost everything you need for fleet, space and time management. Modules are easy to use and arranged in a way to make basic job completion effective and efficient.

Cons:

The software has a lot of reporting features. However, the module for creating reports (Insights) is not user friendly. You have to have a string understanding SQL databases to understand how to effectively create reports. Also, the software is missing the ability for an end user to upload information, such as assets, users, etc. Those must be sent to iOffice for upload, which takes up to 10 business days and may incur extra costs.

Vendor Response

Thank you for your review Wes. We're happy to hear you think iOFFICE is an all around great solution and the modules are easy to use. The ability for customers to batch load items is something we are currently working on and plan to roll out soon. I have made our development team aware of your other reporting suggestions and they'll take them into consideration for future improvements. Thank you again for your feedback!

Replied August 2019

Milaika S.

Verified reviewer

Computer Software

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed September 2023

Usage

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Visitor and the Outlook integration were critical when we moved to a hybrid model.

Cons:

Sometimes there are a lot of bugs that need improvements but there isn't a specific timeframe on when those implementations will take effect.

Vendor Response

Thank you for your review, Milaika. We’re pleased to hear that our Visitor and Outlook integration have been helpful in your organization’s shift to a hybrid work setup. We appreciate your honest feedback regarding the bugs. While specifying exact timeframes can be challenging, our team is actively working to address these issues. We remain committed to enhancing your experience with our product. If you encounter any persisting issues, please let us know through the Support Portal, and we’ll provide you with an update promptly. The Eptura team

Replied November 2023

Sandeep N.

Verified reviewer

Information Technology and Services

10000+ employees

Used weekly for more than 2 years

Review source

Reviewed August 2023

Tech User

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use interface for Space Management

Cons:

Dynamic Wayfinding capabilitiesReservation and Asset management module can use some additional featuresMore advance reporting and analytics

Vendor Response

Hi Sandeep, Thank you for taking the time to share your thoughts with us. We appreciate your feedback on the areas that could benefit from additional features in certain modules and the need for more comprehensive analytics. Your input is helpful as we constantly seek ways to improve the product for our customers. We’ll pass on your suggestions to the relevant teams for consideration in our future updates! The Eptura team

Replied November 2023

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