Firmex Virtual Data Room 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Firmex Virtual Data Room

4.8

(351)

Pricing

Pricing available upon request

About Firmex Virtual Data Room

Firmex Virtual Data Rooms is a HIPAA-compliant cloud-based virtual data room solution for small, midsize and large enterprises. It caters to mergers and acquisitions advisory, corporations, funds and private equity, pharmaceutical, mining and energy, investment banks and law firms. Primary features include document management, data security, user invitations, user activity, audit trails and reporting.

Other features include two-factor authentication, user-access management, email upload and drag and drop. Users can organize new documents by implementing the versioning feature of the software. The ‘View As’ feature allows users to preview the data rooms while checking the security settings. Other modules of the software include FileSend and Document Sharing.

It offers mobile applications for iOS and Android devices. Support is offered via email and over a phone. Other support options include a help guide, online case submission and a knowledge base.

Firmex Virtual Data Room Screenshots

Firmex Virtual Data Room Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

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Firmex Virtual Data Room Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of Firmex Virtual Data Room
Activity Tracking
Alerts/Notifications
API
Audit Management
Audit Trail
Authentication
Automatic Backup
Bulk Uploading
Commenting/Notes
Compliance Management
Customizable Branding
Data Import/Export
Data Security
Data Storage Management
Document Management
Document Review
Document Storage
Drag & Drop
Encryption
File Management
File Upload by Email
Full Text Search
HIPAA Compliant
Indexing
Mobile Access
Monitoring
Multi-Factor Authentication
Optical Character Recognition
Project Management
Q&A Management
Remote Access/Control
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
Search/Filter
Secure Data Storage
Secure File Viewer
Secure Login
Single Sign On
SSL Security
Tagging
Two-Factor Authentication
User Management
Watermarking

Firmex Virtual Data Room User Reviews

Overall Rating

4.8

Ratings Breakdown

81%

18%

Secondary Ratings

Ease of Use

4.7

Value for money

4.7

Customer support

4.9

Functionality

4.6

Jeremy B.

Verified reviewer

Medical Devices

2-10 employees

Used daily for less than 6 months

Review source

Reviewed January 2025

Thank you [sensitive content hidden] Seamless integration

Overall very pleased and appreciate the support from their account management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The product itself is great, but the support team is unbelievable. Setting up data rooms can be dull, tedious, and complicated. [sensitive content hidden] from their account management team made this a breeze!

Cons:

I don't have any complaints with Firmex data rooms

Vendor Response

Thank you so much for your positive feedback! We're thrilled to hear that you find our product great and that our support team made setting up data rooms a breeze for you. We strive to make every aspect of our service as smooth and efficient as possible, and it's wonderful to know we hit the mark. If you have any more questions or need further assistance, please don't hesitate to reach out. We're here to help!

Replied February 2025

Nicole L.

Verified reviewer

Investment Banking

201-500 employees

Used daily for less than 12 months

Reviewed August 2025

Great Experience with Firmex!

I've had a great experience using Firmex. My client was particularly price-sensitive, and Firmex offered a very fair and competitive rate. I’ve uploaded over 500 documents so far, and the platform makes it incredibly easy to keep everything organized and accessible.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really appreciate how clean and intuitive the interface is—especially when it comes to moving folders and files around. It makes organizing the VDR everything feel effortless especially when I am in a time crunch.

Cons:

The interface could use a bit of improvement, but overall, the platform has everything you need to run a full dataroom for an M&A process. It’s comprehensive and gets the job done efficiently.

Reasons for choosing Firmex Virtual Data Room

Price was more favorable and Firmex offered everything that the alternative products offer

Reasons for switching to Firmex Virtual Data Room

Client was price sensitive and Firmex offered very reasonable rates.

Vendor Response

Thank you for your thoughtful feedback! We're so glad to hear that our clean and intuitive interface is helping you stay organized—especially when time is tight. Making file and folder management effortless is exactly what we aim for, and it's great to know it's making a difference in your workflow. If you ever have suggestions for further improvements, we’re all ears!

Replied September 2025

arjuna w.

Verified reviewer

Real Estate

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2023

Great Product, Easy to Use

Great product with great features and easy to use

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Bulk uploading, user access control, data room setup, user access reports

Cons:

The system is somewhat slow when uploading and editing data

Tami K.

Verified reviewer

Legal Services

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed March 2024

FirmEx - User Friendly Document Platform

I have seen other platforms and FirmEx is the most user friendly that I have seen.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

FirmEx is very easy to use for those who set it up to those parties from the outside who are invited to use it. Document manage is very easy and it does not take hours of training to learn how to use it. The support is great as well!

Cons:

I can't think of anything that I don't like about FirmEx.

Reasons for choosing Firmex Virtual Data Room

This was a platform that other law firms were already using, so we wanted to get on board as well.

Vendor Response

Thanks for the all around positive feedback, really great to hear and we look forward to continually working with you on your VDR needs.

Replied April 2024

Pieter P.

Verified reviewer

Management Consulting

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

User friendly and fast responding staff

I am satisfied, especially because of the quickly responding team. Also, performance (uploading) is okay.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Userfriendly interface and fast-responding staff. -Zou je met extra financiering sneller kunnen groeien?

Cons:

Dutch language is not supported, for our clients (end users) this would be nice. Maybe an option to add in the future?

Reasons for choosing Firmex Virtual Data Room

Overall score based on functionality, support, security and costs.

Reasons for switching to Firmex Virtual Data Room

End of contract and choosing a new agreement for multiple years.

CRISTINA S.

Verified reviewer

Mining & Metals

2-10 employees

Used weekly for more than 2 years

Reviewed May 2025

Firmex_Report

My over all experience with the system is very good but the overall experience with the agents were EXCELLENT. Agents were very nice, friendly and knowledgeable. Today, thanks to [sensitive content hidden] for a job well done.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I can organize the folders and files in a the way I wanted them to appear. I like that the dates on each file is shown as it provides information to the administrator if the file is updated.

Cons:

I did not like the set-up where I have to create redundant folders for users with read only permission and different folder for users with full access permission.

Reasons for switching to Firmex Virtual Data Room

users experienced difficulty downloading files

Vendor Response

Thank you for your feedback! We're glad to hear that you appreciate the ability to organize folders and files to your preference, and that the visible file dates are helpful for tracking updates—especially from an administrative perspective. The ability to apply folder lever permissions allows you the security capabilities of restricting access to certain parties versus giving the same access to everyone. When conducting a diligence matter that is not always the case and one of the core features we provide compared to other providers in the market.

Replied June 2025

Sean W.

Verified reviewer

Automotive

51-200 employees

Used weekly for less than 2 years

Reviewed July 2025

Tremendous

Great, it is a no frill or gimmicks environment, does the job intuitively and logically without too much clutter.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, the layout and overall look and feel is quite appealing and intuitive, next steps feel logical

Cons:

Cannot load or copy a pre-determined folder structure. We should be able to copy folder structures from completed projects etc.?

Reasons for choosing Firmex Virtual Data Room

Ease of use and no clutter overall anywhere on the site.

Reasons for switching to Firmex Virtual Data Room

Value for money and accessibility much better with Firmex

Vendor Response

Thanks so much for the kind words as we are always making sure our ease of use and overall intuitiveness of the platform is front and center for our users during their experience with Firmex! We do have the ability to upload full folder structures, either through an excel sheet that our support team can assist with populating or within your documents on your local drive. If there was an issue, it may be because of project or group level permissions that prohibited the user from uploading set information. Our support team is always available 24/7 for every user that has access to the project within Firmex.

Replied August 2025

Emeric B.

Verified reviewer

Renewables & Environment

201-500 employees

Used weekly for more than 2 years

Reviewed April 2025

Firmex for Akuo

So far, very great ! It is fully adapted to the way we work within our company !

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to manage, and a great support team ! A contract well adapted to our way of working, trainings helped our company members to use the tool daily.

Cons:

Probably the desktop sync tool that need a little improvement (or at least more features)

Reasons for switching to Firmex Virtual Data Room

It was expensive, as a a double service, managed by users (unsafe) and support was very slow.

Vendor Response

Thank you for your wonderful feedback! Because we made improvements to the ability to upload through the browser, now you can upload up to 50 GB of data. We decided to move away from the desktop upload. We're delighted to hear that the system is easy to manage and that our support team has made a positive impact. It's also great to know that the contract aligns well with your workflows and that the training sessions have empowered your team to use the tool confidently every day. We're here to support your continued success—please don’t hesitate to reach out if you need anything!

Replied May 2025

Patrick M.

Verified reviewer

Law Practice

51-200 employees

Used monthly for less than 2 years

Reviewed November 2025

All Five Stars

My overall experience with Firmex Virtual Data Room has been quite positive. I do think that your customer service is probably your greatest strength and the people who work in that space should be rewarded for their work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer support is always available and helpful. I have never experienced an issue that customer support could not address in one phone call.

Cons:

Perhaps the reporting could be a bit more robust. Not a huge complaint, though. There are simply times when a report request comes in from a client and I cannot find a suitable option within Firmex.

Reasons for choosing Firmex Virtual Data Room

Price and document management flexibility were key factors.

Viorel U.

Verified reviewer

Investment Management

2-10 employees

Used daily for less than 6 months

Reviewed December 2025

Good overall experience

Reasonably easy to use, good value for money. Easy to upload, redact, share and download documents. Good Q&A module.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Good customer support, good value for money, fast delivery of USB archives. Overall experience and quality on par with the best VDR providers.

Cons:

The tree structure of the files could be better. As it is today, it is difficult to navigate. It is also difficult to understand where in the folders structure are located files found by searching.

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