Filestage 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Filestage

4.7

(102)

Pricing

Starting at €99.00 per month

About Filestage

Filestage is the online proofing software for brands and agencies. It replaces the chaos of email reviews with a step-by-step approval process. This makes sure all assets go through the right people while speeding up the journey from v1 to approval.

In 2025, we’re helping our users cut feedback costs and further accelerate approvals with AI. Around 50% of creative reviews involve checking assets against brand guidelines and industry regulations. So we’re training our AI assistants to handle this, making them the first line of defense in a faster and more automated approval process.

Filestage Screenshots

Filestage Pricing and Plans

Starting price: €99.00 per month

Free Trial

Free Version

Basic

€99.00

flat rate, per month

Plan includes:

Unlimited team members, files, versions, and reviewers
10 active projects
1 TB secure storage
2 reviewer groups
2 automations per project
1 project template
Team-only comments
Copy comments

Professional

€279.00

flat rate, per month

Plan includes:

Everything in Basic
25 active projects
3 TB secure storage
3 reviewer groups
4 automations per project
2 project templates
Compare versions
Custom branding
External partner uploads
Review reports

Enterprise

Pricing available upon request

Plan includes:

Everything in Professional
Unlimited active projects
Unlimited secure storage
Unlimited reviewer groups
Unlimited automations
Unlimited project templates
Insights
Single sign-on
Advanced security settings
Custom team roles

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Filestage Features

Popular features found in Collaboration
Access Controls/Permissions
Alerts/Notifications
Calendar Management
Collaboration Tools
Discussions/Forums
Document Management
@mentions
Screen Sharing
Secure Data Storage
Task Management
Video Conferencing
More features of Filestage
Activity Dashboard
Activity Tracking
Agile Methodologies
Annotations
API
Approval Process Control
Archiving & Retention
Asset Categorization
Asset Library
Asset Sharing
Audit Management
Audit Trail
Bulk Uploading
Business Process Automation
Campaign Analytics
Campaign Management
Categorization/Grouping
Client Management
Client Portal
Commenting/Notes
Communication Management
Compliance Tracking
Configurable Workflow
Content Library
Content Management
Corporate/Business
Customizable Branding
Customizable Dashboard
Customizable Templates
Data Import/Export
Data Visualization
Deadline Management
Digital Asset Management
Display Ad Management
Document Capture
Document Review
Document Storage
Drag & Drop
Due Date Tracking
File Conversion
File Management
File Sharing
File Transfer
For Creative Agencies
Full Text Search
Goal Setting/Tracking
Graphical Workflow Editor
Image Library
Inside the Video Search
Marketing Calendar
Markup Tools
Media Planning
Milestone Tracking
Mobile Access
Multi-Language
Multimedia Support
Multiple Format Support
Multiple Projects
Prioritization
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Tracking
Project Workflow
Publishing/Sharing
Real-Time Notifications
Real-Time Updates
Regulatory Reporting
Reminders
Reporting/Project Tracking
Reporting & Statistics
Role-Based Permissions
Rules-Based Workflow
Search/Filter
Side-by-Side Comparison
Single Sign On
SSL Security
Status Tracking
Tagging
Task Planning
Task Progress Tracking
Task Scheduling
Template Management
Templates
Third-Party Integrations
To-Do List
User Management
Version Control
Video Archiving
Video Support
Workflow Configuration
Workflow Management

Filestage Integrations

Jira

Wrike

Dropbox Business

Google Drive

Asana

Basecamp

See all 20 integrations

Filestage User Reviews

Overall Rating

4.7

Ratings Breakdown

73%

25%

Secondary Ratings

Ease of Use

4.7

Value for money

4.6

Customer support

4.7

Functionality

4.5

Erich W.

Verified reviewer

Animation

11-50 employees

Used daily for more than 2 years

Review source

Reviewed September 2021

The best tool on the market

We are using Filestage for more than 4 years after a deep market research. The platform is continuously improved on user requests.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Filestage offers only the features you really need and it is intuitive to use.

Cons:

Due the features are developed for the needs of the users, it is only

Markus K.

Verified reviewer

Marketing and Advertising

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2022

Our main tool for coordinating assets and client feedback within our team.

We were one of the first users in 2017/18. Since then it was always improved and more and more benefits were implemented. You're doing a good job at FS. Let's see whats coming next.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is easy to handle after a short learning time. The FS team is always trying to improve the tool.

Cons:

The latest update makes some parts harder to use, but i believe in FS that they will manage the next update.

Reasons for choosing Filestage

Because the alternative product did not perfectly match our needs.

Vendor Response

Hello Markus, thanks for your great feedback! We're so happy to hear that we've helped you streamline your review and approval process. We're looking forward to collaborating further with you. As always, feel free to reach out to us if there's anything else we can help with. Thanks again, Fotini Athineli, Social Media Manager

Replied September 2022

Thom H.

Verified reviewer

Media Production

10000+ employees

Used weekly for more than 2 years

Review source

Reviewed August 2022

Useful tool but could be better

A really useful tool, but has some kinks that need ironing out.

Ratings Breakdown

Ease of use

Functionality

Pros:

I really like that you can easily comment on a video project, graphic, written piece of work and pin point exactly where you need the changes, the user interface is relatively user friendly, however, I probably preferred it before the latest update.

Cons:

The notifications come through to your e-mail inbox quite a long time after comments were made. The latest update, despite making copying comments easier, isn't as straight forward as the old drag and drop interface.

Vendor Response

Hi Thom, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We've shared your feedback with our team and they are looking into it, so you should look out for some exciting news about it very soon! Thanks again, Fotini Athineli, Social Media Manager

Replied September 2022

Joey P.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed May 2020

After looking at a dozen apps, Filestage won

Filestage is great! It helps us to streamline the review process. As an online business with clients all over the US, it helps a ton. I highly recommend Filestage.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- Easy to use: Although some of our clients struggle to learn it, overall most love it! We get tons of compliments on it. Not only is it easy for our clients, but it's easy for our team to use as well. - Customer service: Whenever we have a problem, Filestage jumps on it. - Simple UI: Unlike so many apps like Filestage, they do not complicate the UI. It's clean and simple. - They listen!: Filestage listens to feedback. They actually make improvements based on what you say.

Cons:

- Slow speeds: Since we Filestage heavily, we have had slow load times on occasion. But thankfully, it hasn't been a major problem. - Client confusion: Some clients who aren't as tech-savvy struggle. But it's not Filestage's problem honestly. The only bit of feedback from them is making it clearer how to use it and making it more clear where the review or approval button is and when it is pressed.

Reasons for choosing Filestage

- Intuitive UI and UX - Easy to use - Good customer service - Customized pricing

Reasons for switching to Filestage

ProofMe died. Literally.

Donvil C.

Verified reviewer

Media Production

2-10 employees

Used daily for less than 2 years

Review source

Reviewed May 2020

LOVE FILESTAGE!!!

My team switched from frame.io to filestage.io for our review process. We primarily produce nonprofit, corporate, and commercial productions. Filestage was just much more robust for us at the time. I do understand that other platforms have emerged that and I hear frame.io has improved since we left, however, we just felt that it was simple and worked. There were some initial quirks we shared with the Filestage reps, and 1-by-1 we saw them resolved. One of the most recent ones is the template feature for projects which has SPED UP our project creation process A LOT! We thankfully are on a grandfathered plan where we pay much less than the current advertised cost, but even so I always felt it was a little more than I wanted to pay. Regardless, in our opinion, Filestage is the best we've used so far.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Support, Ease of use for clients and staff, Adaptability, Flexibility for file types, Options.

Cons:

Cost is my only Con due to the size of budget projects I do, but might be a steal for someone else.

Reasons for switching to Filestage

Was just much more flexible and suitable for our video production company at the time.

Sandy M.

Verified reviewer

Marketing and Advertising

51-200 employees

Used monthly for more than 2 years

Review source

Reviewed November 2022

Very useful for sharing graphic design content

It has been very beneficial for our Client Services and Creative teams to work together on projects.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Filestage allows our team to leave comments directly on the document to provide feedback for revisions.

Cons:

It is a little hard to share the links with our clients for their review.

Reasons for switching to Filestage

We were just leaving comments in the Teamwork task and it was hard to determine what revisions needed to be completed.

Vendor Response

Hello Sandy, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We're looking forward to collaborating further with you. We're so happy to hear that we've helped your team's collaboration. As always, feel free to reach out to us if there's anything else we can help with. Fotini Athineli, Social Media Manager

Replied November 2022

Ben C.

Verified reviewer

Design

2-10 employees

Used daily for less than 6 months

Review source

Reviewed August 2020

Wish we'd implemented sooner!

Brilliant! Wish we had implemented sooner, clients prefer the visual approach and we have managed to reduce the number of revisions we have to work through. Simply a much better review process than trying to email PDFs and collate feedback from multiple people.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

No more misunderstandings or long emails to read through trying to understand the changes required. Really easy to use which makes onboarding clients quick and effortless. Allowing our customers to add feedback directly to artwork has sped up our review process significantly, reducing our time in email and delivering projects quicker to our clients. Our clients find the overview of which files are in review helpful to get a snapshot of where everything is and who's responsible for the next actions. Being able to add comments to videos at the relevant time stamps makes giving video feedback a lot easier!

Cons:

No negative points as yet, but still in early stages of using the software. Very positive experience so far!

Reasons for choosing Filestage

Cheaper entry level subscription – first time implementing a visual review process so wanted to trial it without a big financial commitment upfront.

Rick H.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for less than 6 months

Review source

Reviewed June 2020

Huge time saver

Great experience. Customer communication for approvals had never been easier

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is the best way we found to share, comment and get approvals from clients. When the message arrives at the client it’s easy for them to open the project, comment and reject or approve. The training is baked into the client message. Reminders keep our projects on schedule and we don’t have to chase people.

Cons:

It’s fantastic for images or PDFs but web pages need screen capture then post for approval. It would be great if we could just enter URL and it scraped the page automatically. It’s a feature available in some of their competitors.

Reasons for choosing Filestage

Easiest to use overall and competitively priced

Reasons for switching to Filestage

Easier to use for us and client. Built in reminders

Verified

Reviewer

Media Production

51-200 employees

Used daily for less than 2 years

Review source

Reviewed August 2022

I value working with and on Filestage

Really good, easy, effortless.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That you can click anywhere on the screen at any point.

Cons:

That you sometimes lose access when videos get moved (but I also know there's no way around this! It's team comms)

Martina K.

Verified reviewer

Translation and Localization

Self-Employed

Used daily for less than 6 months

Review source

Reviewed August 2018

Super tool for easy review & collaboration - my customers love it!

I was looking for an easy way to make files available to my customers for review. I discovered Filestage and was impressed how easy and intuitive it was. My clients praised me because I was able to offer them a simple review option.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- intuitive usability - easy online review & collaboration - directly in the web interface - clients can comment the content easily without need to register - easy upload of different versions - complete documentation about reviews and versions - very time-saving & transparent - you do not need to send emails back and forth - my customers love it as this tool simplifies our cooperation

Cons:

No Cons :-) Only, I wish tere was the possibility to upload and review more file formats.

Showing 1 - 10 of 102 Reviews

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