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Square 9 vs M-Files

Updated February 2, 2026

Square 9 vs M-Files: Which is best for you?

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1 million+ businesses helped
2 million+ verified software reviews
Starting Price
$50.00

per month

Pricing available upon request

Free Trial
Free Version
Screenshots
and Demo
Product Screenshot
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Product Screenshot
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Top Rated
  Features
Real-Time Data
4.86
Data Capture and Transfer
4.82
Workflow Management
4.80
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Metadata Management
5.0
Configurable Workflow
4.86
Digital Signature
4.83
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Integrations
Sage CRM
Sage CRM
QuickBooks Payroll
QuickBooks Payroll
Sage 200
Sage 200
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Microsoft 365
Microsoft 365
Docusign
Docusign
Microsoft Outlook
Microsoft Outlook
See All
Pros / Cons
  • The AI-assisted invoice coding is highly accurate and has streamlined our accounts payable process.
  • Lack of logs to investigate issues and I have to go through a reseller as we are currently not an SQ9 partner
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  • Metadata based search and workflow automation now enable us to find files in a flash, keep them compliant and also to make sure that tasks adhere to the correct approvals and run through with no delays.
  • Metadata tagging , Mobile experience limitation , confusing UI and Performance lag at some extent are the cons users face.
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Ease-of-Use
Highest performing feature
in the comparison
4.3/ 5
4.2/ 5
Value for Money
4.3/ 5
4.3/ 5
Customer Support
Highest performing feature
in the comparison
4.4/ 5
4.2/ 5
Functionality
4.4/ 5
4.4/ 5
Support Options
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Training Options
In Person
Live Online
Webinars
Documentation
Videos
In Person
Live Online
Webinars
Documentation
Videos
FrontRunners
FrontRunners 2026
FrontRunners 2026
Advisor
  Recommendations
13 Recommendations
4 Recommendations
Ideal Customer Size
Small
Medium
Large
Small
Medium
Large
Deployment Options
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad