Ziflow 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Ziflow

4.8

(417)

Pricing

Starting at $199.00 per year

About Ziflow

Ziflow is the leading online proofing software. It empowers agencies and brands to deliver exceptional creative work by streamlining feedback on any creative asset from concept to completion. Customers include Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. Ziflow was founded in 2016 and serves thousands of customers across the world. Ziflow has team members in the US, UK, Poland and South Africa.

Ziflow Screenshots

Ziflow Pricing and Plans

Starting price: $199.00 per year

Free Trial

Free Version

Standard

$199.00

flat rate, per year

Plan includes:

15 Users
1TB storage
2 workflow stages
1 active workflow template
Unlimited review history
Multiple static images in one review
@mentions and comment reactions
Basic Asana, monday.com integrations
Automated reminders, triggers and custom stages
Intake Forms

PRO

$329.00

flat rate, per year

Plan includes:

20 users
2TB storage
3 workflow stages
1 active workflow template
Decision checklists
Review multiple rich media assets at once
Integrations with all PM and DAM tools
Color separations
Custom labels and reactions
mark comments as "resolved"

Enterprise

Pricing available upon request

Plan includes:

30 users
4TB+ free storage
Unlimited workflow stages
Unlimited workflow templates
Combine multiple assets of different media types into a single multi-asset
Custom permissions and features for multi-layered teams
Satellite accounts
SSO (SAML 2.0)
2FA enforcement
Lifetime audit trail

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Ziflow Features

Popular features found in Collaboration
Access Controls/Permissions
Alerts/Notifications
Calendar Management
Collaboration Tools
Discussions/Forums
Document Management
@mentions
Screen Sharing
Secure Data Storage
Task Management
Video Conferencing
More features of Ziflow
Activity Dashboard
Activity Tracking
Advertising Management
Annotations
API
Approval Process Control
Assignment Management
Audit Trail
Brainstorming
Bulk Uploading
Campaign Analytics
Campaign Management
Chat/Messaging
Client Management
Closed Captions
Commenting/Notes
Communication Management
Configurable Workflow
Contact Management
Content Management
Corporate/Business
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Data Import/Export
Deadline Management
Display Ad Management
Document Review
Document Storage
Drag & Drop
Due Date Tracking
File Management
File Sharing
Filtering
For Creative Agencies
Labeling
Markup Tools
Metadata Management
Mobile Access
Mobile Screen Support
Monitoring
Multiple Format Support
Multiple Projects
Performance Metrics
Prioritization
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Project Workflow
Publishing/Sharing
Real-Time Data
Real-Time Notifications
Real-Time Updates
Reminders
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
Search/Filter
Side-by-Side Comparison
Single Sign On
SSL Security
Status Tracking
Tagging
Template Management
Third-Party Integrations
Time Tracking
To-Do List
Version Control
Video Archiving
Video Looping
Video Support
Workflow Management
WYSIWYG Editor

Ziflow Integrations

Basecamp

monday.com

Slack

Microsoft Teams

Google Drive

Asana

See all 19 integrations

Ziflow User Reviews

Overall Rating

4.8

Ratings Breakdown

77%

23%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

4.8

Functionality

4.5

Sandeep D.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for less than 12 months

Review source

Reviewed August 2022

The best proofing tool I've ever used!

My overall experience has been positive. The people at Ziflow are great, and the platform is excellent. As a result, this has helped our organisation produce better quality assets.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The features are by far the most powerful elements of Ziflow. The dashboard, proof viewer, version control, and automation are all excellent.

Cons:

For our organisation, there are areas of automation that can be improved. For example, the intake forms lack functionality which can improve organisations such as us to be less hands-on.

Reasons for choosing Ziflow

Ziflow had the best solution for our business. The process was more adaptable to our current operations.

Megan C.

Verified reviewer

Consumer Goods

10000+ employees

Used daily for less than 12 months

Review source

Reviewed August 2024

Go with Ziflow

Wonderful. I used the testing folder extensively at first to get the hang of how we wanted to save our own workflow templates and add our own branding to the emails that are sent for our PDF proofs. Once I beta tested several PDF workflow scenarios for our business. After getting very comfortable, I presented it to our group to roll out for our PDF workflow. It is great for when others are on vacation that I can go in and proceed to the next proofing step or advance the project further. I also like that we can search to find jobs quickly. It has also been great for our internal departments to receive creative work that they can view, comment, approve, or request changes without it getting lost in a string of emails. This has increased our turn-around time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer service response is so quick and they helped us by implementing some feature requests to better adapt to the way we proof things out to our clients. It organizes our PDF revisions so we don't have to wonder if everyone is looking at an incorrect version. I searched for quite some time looking at what other companies offered to find a good solution that included print color separations. I accidentally ran across Ziflow and it quickly caught my attention because it had what I was looking for (finally!). Viewing color separations when opening a proof is great for our packaging clients, and is a feature we heavily rely upon. Having commenting/mark up tools and the ability to download PDF reports is a nice plus. I also like that their online help menu can pull up relevant answers and is kept up-to-date. But, the email support has been top notch, too. It is nice to have a project management dashboard to quickly see what has been opened, commented, or a decision made.

Cons:

I think overall they do a wonderful job with an in depth live demo, in which they were asking about our workflows so we could focus on how Ziflow would best work for us. But, I think before diving into training new Ziflow customers, it is important to slow down and go over the dashboard and side menu items before going directly into the Admin settings.

Reasons for choosing Ziflow

The color separation feature, file versioning, the dashboard looked clean, as well as they had their act together to provide a very thorough online presentation demo with a link to the recorded meeting. They obviously knew their platform thoroughly, and were asking questions about our workflow and provided thoughtful answers to our questions. We had a demo from a competitor that was very disorganized and they tried to conduct it over a mobile device...after 10 minutes we ended the competitor's demo out of frustration.

Matthew W.

Verified reviewer

Pharmaceuticals

51-200 employees

Used daily for less than 6 months

Review source

Reviewed March 2020

It's not bad

Overall it has been fine, not great but not bad.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

It's fairly easy to use overall, there are some nuances to get used to.

Cons:

You are unable to route a website via the software which makes it a bit difficult if you have those projects.

Richard R.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 2 years

Reviewed November 2025

Ziflow helped with review process

Has been a great experience. Staff and clients have responded well to it and we have eliminated lost reviews.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great support staff and has helped my department become more efficient by being able to track reviews

Cons:

Just took a while to formalize workflows. This took some coordination with clients to formalize workflows for our of our different units

Christian D.

Verified reviewer

Printing

2-10 employees

Used daily for less than 12 months

Reviewed August 2024

The Best Proofing Software I have ever found!

ZiFlow has been very easy to work with and approachable. Their Tech Support documents are thorough and easy to understand. Their sales and support teams have been approachable and dedicated to supporting our endeavors on their platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ZiFlow is one of the most feature-packed proofing tools I have found, but it is also very approachable and easy to use.

Cons:

The only thing I need that ZiFlow doesn't support is PDF layers... If they can add layers, this product will be the golden goose.

Reasons for choosing Ziflow

Ease of use and automation abilities. I needed a full API and ZiFlow delivered.

Reasons for switching to Ziflow

Needed more automation and a full API connection

Karah B.

Verified reviewer

Real Estate

11-50 employees

Used daily for less than 12 months

Reviewed September 2025

Ziflow is a game-changer!

I have told so many friends and acquaintances about Ziflow because it has been that impactful for my workflow. I can't recommend it enough!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ziflow has changed the game for our company and internal communication between departments! The security Ziflow offers is top-notch and allows sensitive documents to be sent and reviewed with no issues. I started at my current company just as we began to utilize Ziflow, and the customer support I received while setting up my account was incredibly helpful and swift. Coming onboard as part of our marketing department, the project management aspect of Ziflow offers has saved us hundreds of hours and has streamlined our workflow in an unbelievable way.

Cons:

I think if I had to choose one con about Ziflow (which is difficult to do), I believe it would be to do with the ease of recalling how to edit stages within the workflow. For example, if I need to add an individual to a stage, it takes me a moment to remember how to make this happen, as there doesn't seem to be a clear "edit" button.

Allegra D.

Verified reviewer

Consumer Goods

51-200 employees

Used daily for less than 12 months

Reviewed September 2025

Takes the pain out of creative project management!

It has made our creative process and project flow so much simpler, and very straightforward to see who has opened, reviewed, and approved, keeping everything manageable and on track. As a designer that is an immensely valuable time saver!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It makes it incredibly easy to track and respond to comments on creative projects! As a longtime designer, juggling rounds of feedback and getting approvals/input (and then reinforcing it after deadlines pass) is always a huge headache. Ziflow is the first platform I've used that actually manages this for you.

Cons:

It can be a little bit hard to navigate the options for each draft - sometimes you need to edit/replace a PDF without creating a whole new version (even a minor one), and sometimes you need to carry some incomplete comments forward into the next round of feedback to continue the discussion. Would be great to have an easy way to edit projects/approvers/keep comments in later versions, right from within the draft viewer.

Georgie H.

Verified reviewer

Marketing and Advertising

51-200 employees

Used daily for less than 2 years

Reviewed October 2025

I wouldn't know what to do without it!

Its honestly great, I wouldn't know what to do without it. It makes my job so much easier and more efficient, I would highly recommend!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It makes reviewing and sharing assets so much easier, quicker, more straightforward and provides helpful tools that you wouldn't be able to access if you didn't have Ziflow such as the compare function.

Cons:

When comparing the different versions of assets, it picks if the words have moved slightly on a page and this then can be confusing as it identifies it like the actual copy have changed when it actually hasen't. Therefore it would be helpful to have a specific function that can compare the copy on its own, and exclude any design amends.

Annemarie M.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for less than 12 months

Reviewed September 2025

Great tool to keep us organized and efficiently get feedback on projects!

It's a great tool to help our clients seamlessly provide feedback on their graphics and efficiently pass to our preflight and graphic production teams.

Ratings Breakdown

Ease of use

Functionality

Pros:

User interface is really easy, quick and intuitive. Helps keep everything organized and easy to refer back through the various review rounds of a project.

Cons:

Cannot print or save out all individually loaded files to have a comprehensive review or proof package. Would be much more efficienct and user-friendly to allow this functionality.

Amata I.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Reviewed August 2025

Powerful Tool with a Learning Curve: My Experience with Ziflow

I've been using it since 2019. So far so good and very easy to manage multiple projects and versions.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to manage the proofs for all the marketing projects. It's every intuitive when it comes to proofing workflow. Love that they have custom domain and branding features. Also the contact list that I can keep my client's emails when I send it. Customer support is very responsive and listen to my issues.

Cons:

To get the most out of this powerful tool, clients will need to invest some time in learning its advanced features and functionality.

Showing 1 - 10 of 417 Reviews

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