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Visual Planning

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Visual Planning 2026: Benefits, Features & Pricing

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  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

Visual Planning
Visual Planning
4.5
(88)

Pricing

Starting at $15.00 per month

About Visual Planning

Visual Planning is a powerful, customizable platform designed to help businesses plan, schedule, and manage resources efficiently across teams, projects, and industries. From construction and manufacturing to field services, clinical trials, and office-based project teams, Visual Planning adapts to your workflows rather than forcing you to adapt to the software.

With an intuitive drag-and-drop interface, you can schedule employees, subcontractors, equipment, and materials in real time. Visual Planning supports multiple views — including Gantt charts, Kanban boards, calendars, and maps — allowing managers to choose the most effective way to visualize their operations.

Key Capabilities:

Centralized Scheduling: Manage all tasks, events, and resources from one platform, reducing scheduling conflicts and double bookings.

Real-Time Updates: Changes are instantly visible to all stakeholders, whether they are in the office or on-site, ensuring teams remain aligned.

Mobile & Field-Ready: The VPGo mobile app enables field workers to update job progress, submit photos, and report issues — even offline.

Advanced Resource Management: Filter resources by skills, availability, certification...

s, or location, ensuring the right people and tools are always assigned to the right job. Budget & Cost Tracking: Monitor labor and material expenses in real time to prevent cost overruns and keep projects profitable. Integration-Friendly: Connect Visual Planning with ERP, CRM, HRIS, and other business tools via REST API and Webhooks, eliminating duplicate data entry. Collaboration Tools: Share schedules, assign tasks, and exchange files within the same platform to streamline communication and decision-making. Industry-Specific Solutions: Configure templates and workflows tailored to your sector — from fleet and asset management to clinical research timelines and subcontractor coordination. Why Businesses Choose Visual Planning: Flexibility: Fully customizable views, filters, and fields let you adapt the platform to your processes. Productivity Gains: Reduce time spent on administrative scheduling tasks by up to 30%, freeing teams to focus on high-value work. Transparency: Dashboards and reports offer instant visibility into workload, progress, and upcoming deadlines. Scalability: Suitable for small teams as well as enterprise-level operations with multiple sites and hundreds of resources. Whether you need to plan complex construction schedules, manage clinical trial visits, coordinate manufacturing production, or simply keep a distributed workforce aligned, Visual Planning provides the tools to keep your operations organized, on time, and on budget.

Visual Planning Screenshots

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Visual Planning Pricing and Plans

Starting price: $15.00 per month
Free Trial
Free Version

VP DESK

$55.00

per user, per month

No plan information available

    VP PORTAL

    $40.00

    per user, per month

    No plan information available

      VP GO

      $15.00

      per user, per month

      No plan information available

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        Visual Planning Features

        • Popular features found in Project Management
          Billing & Invoicing
          Budget Management
          Document Management
          File Sharing
          Gantt/Timeline View
          Issue Management
          Kanban Board
          Milestone Tracking
          Multiple Projects
          Prioritization
          Resource Management
          Time & Expense Tracking
        • More features of Visual Planning
          Absence Management
          Access Controls/Permissions
          Accounting Integration
          Activity Dashboard
          Activity Tracking
          Agile Methodologies
          Alerts/Notifications
          API
          Appointment Scheduling
          Approval Process Control
          Assignment Management
          Attendance Management
          Attendance Tracking
          Audit Trail
          Automated Scheduling
          Availability Management
          Bid Management
          Booking Management
          Budget Tracking
          Calendar Management
          Calendar Sync
          Capacity Management
          Capacity Planning
          Change Management
          Change Order Management
          Charting
          Chat/Messaging
          Class Scheduling
          Client Database
          Client Portal
          Clinical Study Management
          Collaboration Tools
          Commenting/Notes
          Commercial
          Communication Management
          Compliance Management
          Confirmations/Reminders
          Contact Database
          Content Management
          Contract/License Management
          Contractor Management
          Cost Estimating
          Cost Tracking
          CRM
          Customer Database
          Customer History
          Customizable Branding
          Customizable Fields
          Customizable Forms
          Customizable Reports
          Customizable Templates
          Dashboard
          Data Import/Export
          Data Visualization
          Deadline Management
          Demand Forecasting
          Digital Signature
          Discussions/Forums
          Dispatch Management
          Documentation Management
          Document Storage
          Double Data Entry
          Drag & Drop
          Driver Management
          Due Date Tracking
          Electronic Data Capture
          Electronic Signature
          Email Management
          Email Reminders
          Employee Activity Monitoring
          Employee Database
          Employee Management
          Employee Scheduling
          EMR/EHR
          Equipment Tracking
          Estimating
          Event Management
          Event Scheduling
          Facility Scheduling
          Feedback Management
          File Management
          File Storage
          Financial Management
          For AEC Industry
          Forecasting
          Forms Management
          For Residential
          Fuel Management
          Geographic Maps
          GPS
          Group Scheduling
          Historical Reporting
          Idea Management
          Incident Reporting
          Inspection Management
          Inventory Tracking
          Invoice Management
          Job Costing
          Job Management
          Job Scheduling
          Job Tracking
          Key Performance Indicators
          Live Chat
          Location Tracking
          Lot Tracking
          Maintenance Management
          Maintenance Scheduling
          Material Requirements Planning
          Materials Management
          Meeting Management
          MES
          Messaging
          Mileage Tracking
          Mobile Access
          Mobile Alerts
          Mobile App
          Monitoring
          Motor Pool
          Multi-Channel Communication
          Multi-Location
          Network Diagram
          Offline Access
          Online Booking
          Online Time Clock
          Order Management
          Overtime Calculation
          Patient Management
          Patient Monitoring
          Payment Collection in the Field
          Percent-Complete Tracking
          Permit Management
          Planning Tools
          Portfolio Management
          Preventive Maintenance
          Production Management
          Production Scheduling
          Production Tracking
          Productivity Analysis
          Progress Tracking
          Project Estimating
          Projections
          Project Management
          Project Planning
          Project Planning/Scheduling
          Project Scheduling
          Project Templates
          Project Time Tracking
          Project Tracking
          Project Workflow
          Pull Planning
          Purchase Order Management
          Quotes/Estimates
          Real-Time Analytics
          Real-Time Data
          Real Time Editing
          Real-Time Monitoring
          Real-Time Notifications
          Real-Time Reporting
          Real-time Scheduling
          Real-Time Updates
          Recurring Appointments
          Recurring Tasks
          Reminders
          Remote Access/Control
          Remote Support
          Reporting/Analytics
          Reporting/Project Tracking
          Reporting & Statistics
          Rescheduling
          Resource Allocation
          Resource Allocation & Planning
          Resource Request
          Resource Scheduling
          RFI & Submittals
          Risk Management
          Role-Based Permissions
          Room Booking
          Route History
          Route Optimization
          Routing
          Schedule Distribution
          Scheduling
          Search/Filter
          Self Service Portal
          Service History
          Shift Management
          Shift Scheduling
          Shift Swapping
          Shop Floor Management

        Visual Planning Integrations

        Microsoft Outlook
        Microsoft Outlook
        SAP Business One
        SAP Business One
        Microsoft Excel
        Microsoft Excel
        JD Edwards EnterpriseOne
        JD Edwards EnterpriseOne
        Google Calendar
        Google Calendar
        Dropbox Business
        Dropbox Business

        See all 28 integrations

        Visual Planning User Reviews

        Overall Rating

        4.5

        Ratings Breakdown

        5

        61%

        4

        32%

        3

        6%

        2

        1%

        1

        0%

        Secondary Ratings

        Ease of Use

        4.5

        Value for money

        4.3

        Customer support

        4.4

        Functionality

        4.4

        Wes's profile

        Wes P.

        Verified reviewer

        Computer Software

        1001-5000 employees

        Used weekly for less than 2 years

        Review source

        Reviewed September 2025

        "Visual Planning" Leverages Graphics to Enhance Planning

        4

        We use it mainly during the conceptualization part of a project. It makes it easy to ballpark whether or not we have the project is feasible given the resources available.

        Ratings Breakdown

        4
        Ease of use
        4
        Value for money
        3
        Customer support
        4
        Functionality
        icon
        Pros:
        It offers numerous ways to visualize plans. Graphics make obvious aspects of a plan which could otherwise be lost if only numbers are presented. It's dashboard is easily customized to suit our plans.
        Cons:
        Can't add videos. Some aspects of the user interface aren't very intuitive. There can be a steep learning curve for getting started on a plan.

        Read More

        JS

        James S.

        Verified reviewer

        Logistics and Supply Chain

        11-50 employees

        Used daily for less than 6 months

        Review source

        Reviewed March 2025

        Visual Planing review

        5

        It was an amazing experience. Made my life easier for sure

        Ratings Breakdown

        5
        Ease of use
        5
        Value for money
        5
        Customer support
        5
        Functionality
        icon
        Pros:
        The ease of scheduling wich is very important in my buisness
        Cons:
        a little pricey but kind of worth it in the end

        Reasons for choosing Visual Planning

        Easier to use most defenitly. Way easier to schedule now

        Vendor Response

        Hi James, Thank you for your fantastic review and for choosing Visual Planning! We’re thrilled to hear that our scheduling tools have made such a positive impact on your operations—especially in the logistics and supply chain industry, where timing and coordination are everything. It's great to know Visual Planning has made life a bit easier on your end. We appreciate your honesty regarding pricing. While we aim to deliver strong value through functionality, flexibility, and support, feedback like yours helps us ensure we're staying aligned with what businesses like yours need most. We’re also glad you found Visual Planning easier to use than other platforms you considered. If there’s ever anything we can do to make your experience even better, our team is just a message away. Thanks again for being part of the VP community!

        Replied April 2025

        Read More

        KV

        Kinjal V.

        Verified reviewer

        Health, Wellness and Fitness

        11-50 employees

        Used daily for less than 2 years

        Review source

        Reviewed May 2025

        Visual planning on day to day

        3

        My experience with visual planning is quite good. It can integrate with all major database like MySQL, SQL,Oracle,etc.

        Ratings Breakdown

        4
        Ease of use
        3
        Value for money
        4
        Customer support
        4
        Functionality
        icon
        Pros:
        Easy setup and provide businesses a multiple functionality like HR,CRM, Day to day management. Real time graphs and report
        Cons:
        No free version available…. You can only get free trial… Not affordable for small and tiny local businesses.

        Vendor Response

        Thank you, Kinjal, for sharing your detailed review of Visual Planning. We are glad to hear that you found the setup process straightforward and that the platform supports a wide range of functions including HR, CRM, and daily management needs. It is also great to know that the real time graphs and reporting tools have been helpful in your operations. We appreciate your comments regarding pricing. We understand that cost can be a challenge for smaller businesses. While we offer a free trial to explore the software, we are always looking for ways to make our solutions more accessible to a broader range of organizations. It is also encouraging to hear that the integration with major databases such as MySQL, SQL, and Oracle has worked well for you. If you have any additional feedback or ideas on how we can improve, we would be happy to hear from you. Thank you again for being part of the Visual Planning user community.

        Replied May 2025

        Read More

        CR

        Cory R.

        Verified reviewer

        Transportation/ Trucking/ Railroad

        501-1000 employees

        Used daily for less than 6 months

        Review source

        Reviewed December 2025

        visual planning 2025

        5

        Positive experiences with the implementation specialists and support teams, who assist in the extensive setup process.

        Ratings Breakdown

        4
        Ease of use
        4
        Value for money
        3
        Customer support
        4
        Functionality
        icon
        Pros:
        Features like drag-and-drop, automated scheduling, and data consolidation significantly reduce manual administrative effort, saving time and increasing overall efficiency.
        Cons:
        Aspects of the user interface are often described as not intuitive or dated, which can make certain features difficult to understand and navigate without support.

        Vendor Response

        Hi Cory, Thank you for taking the time to share your feedback and for choosing Visual Planning. We’re glad to hear that features like drag and drop, automated scheduling, and data consolidation have already helped reduce manual work and improve efficiency for your team. It’s also great to know that our implementation specialists and support teams made a positive impact during your onboarding. We appreciate your comments regarding the user interface. Your input is important, and we want you to know that our product team is actively working on enhancements aimed at improving intuitiveness, navigation, and overall user experience. Updates are already underway, and we look forward to delivering a more modern and seamless interface. If you have specific suggestions or would like personalized guidance on optimizing the platform for your workflows, our team would be happy to connect with you. Thank you again for your review and for being part of the Visual Planning community.

        Replied December 2025

        Read More

        CD

        Carla D.

        Verified reviewer

        Marketing and Advertising

        11-50 employees

        Used daily for more than 2 years

        Review source

        Reviewed June 2025

        Visual Planning provided us the real control over cross-team workflows.

        5

        It put us in the know regarding capacity by department. We minimized lead time by getting the creative and finance teams on the same page in terms of deadlines and what was expected.

        Ratings Breakdown

        4
        Ease of use
        5
        Functionality
        icon
        Pros:
        We were able to set up custom workflows following our internal review loops. Our leadership uses the visual dashboards and Gantt charts to identify bottlenecks before they become a problem.
        Cons:
        The learning curve is deeper than anticipated and needed the IT department to install the software initially. Less than ideal for teams looking for an out-of-the-box answer.

        Vendor Response

        Hi Carla, Thank you for taking the time to share such a thoughtful and detailed review of Visual Planning. We're glad to hear that the platform has helped your teams gain real control over cross-functional workflows, and that your leadership team finds value in the dashboards and Gantt charts to stay ahead of potential bottlenecks. That’s exactly the kind of impact we strive to deliver. We also appreciate your honest feedback regarding the initial learning curve and setup process. While Visual Planning is built for customization and scalability, we understand that it may require some additional onboarding support for teams seeking a more out-of-the-box experience. We're always working to make implementation smoother and more intuitive. If your team has any suggestions or would like additional guidance, your account manager is just a message away. We're always working to make implementation smoother and more intuitive. Best Regards, The Visual Planning Team

        Replied June 2025

        Read More

        SH

        Suhail H.

        Verified reviewer

        Apparel & Fashion

        5001-10000 employees

        Used daily for more than 2 years

        Review source

        Reviewed April 2025

        A better way to schedule resources for a large team.

        5

        It has led to less sticking around between production and shipping and less bottlenecking. If anything, it has helped preserve quality and keep production moving in a timely manner, without undue stops.

        Ratings Breakdown

        5
        Ease of use
        4
        Functionality
        icon
        Pros:
        Production Scheduling and Planning Visual Planning is an extremely clear overview of production schedule, resources and team assignment. I enjoy how I can monitor who’s taking care of what in the process, which is also helpful with making sure that quality checks are being done in a timely manner.
        Cons:
        All the features aren’t easy to use and you have to train a little on that. Initially, establishing the dashboards and reports for our apparel workflows seemed daunting, particularly due to the size of our team.

        Vendor Response

        Thank you, Suhail, for sharing your detailed feedback after more than two years of using Visual Planning. We are thrilled to hear how the platform has supported your large team in improving visibility, reducing bottlenecks, and maintaining production quality across your workflows. Your mention of using it to monitor assignments and quality checks is exactly how we envision teams gaining value from our software. We recognize that getting started with all the features—especially dashboard and report customization for large-scale teams—can initially require a bit of ramp-up. We are always working to streamline this process, and our team is here to provide hands-on support to ease that learning curve wherever needed. Thank you again for being a long-time user. We appreciate your trust and look forward to continuing to support your operations.

        Replied April 2025

        Read More

        FB

        Folashade B.

        Verified reviewer

        Education Management

        Self-Employed

        Used monthly for less than 6 months

        Review source

        Reviewed May 2025

        Visual Planning Review

        3

        Working with Visual Planning allows me to use several key components of charts, graphs, maps, and other data analytical aspects which makes calibrating with team members easier.

        Ratings Breakdown

        3
        Ease of use
        5
        Value for money
        5
        Customer support
        4
        Functionality
        icon
        Pros:
        It consists of several benefits such as interaction, group associations, and clarification of features.
        Cons:
        It can be time consuming due to excess number of features. It can be a bit exhausting. It's a software which demonstrates an array of extensive visual data concepts to make working easier and better effective.

        Vendor Response

        Thank you, Folashade, for taking the time to share your experience with Visual Planning. We’re glad to hear that the platform’s interactive features, data visualization tools, and collaboration capabilities have supported your work, especially in an educational setting. It’s always rewarding to know our solution helps bring clarity and structure to complex planning tasks. We also appreciate your honest feedback regarding the number of features. While Visual Planning is built to be comprehensive and flexible, we understand that it can feel overwhelming at first. We're always working to make the user experience more intuitive and efficient. If you ever need guidance on how to simplify your workflow or make better use of specific features, our support team is always happy to assist!

        Replied June 2025

        Read More

        VR

        Verified
        Reviewer

        Computer & Network Security

        201-500 employees

        Used weekly for less than 12 months

        Review source

        Reviewed April 2025

        Good Planner Software

        4

        Users typically find that visualizing plans, whether through diagrams, charts, or visual project management tools, significantly improves their understanding of the project scope, tasks, dependencies, and timelines. This clarity can reduce confusion and miscommunication.

        Ratings Breakdown

        4
        Ease of use
        4
        Value for money
        5
        Customer support
        3
        Functionality
        icon
        Pros:
        Visuals like charts, diagrams, and mind maps can often convey complex information more quickly and clearly than text alone. This can lead to better understanding among team members and stakeholders.
        Cons:
        The effectiveness of visual plans relies on the visual literacy of the audience. If team members or stakeholders are not comfortable interpreting certain types of visuals, it can hinder understanding and communication.

        Vendor Response

        Thank you for your thoughtful and detailed feedback! We're glad to hear that Visual Planning has helped enhance clarity and project understanding through its visual tools. Our goal is to make project data more intuitive and accessible, and it’s rewarding to know the visuals—such as charts, diagrams, and mind maps—are contributing to better communication within your team. You make a great point about the importance of visual literacy. We continue to refine our platform to offer flexible visualizations that can be easily understood by users of all experience levels, and your input helps guide that process. If you or your team ever need assistance interpreting or customizing visuals, our support team is always happy to help. Thanks again for your 10/10 rating and for being part of the Visual Planning community!

        Replied April 2025

        Read More

        KC

        KARMEGA C.

        Verified reviewer

        Automotive

        10000+ employees

        Used weekly for more than 2 years

        Reviewed October 2025

        Good - But need speed

        3

        It is good, since all the projects are in single place. Hence, every one at any point of time can access.

        Ratings Breakdown

        3
        Ease of use
        5
        Value for money
        5
        Customer support
        4
        Functionality
        icon
        Pros:
        The sequence of options to ensure project is following all/ proper steps to complete. Data storage at one place.
        Cons:
        It is always operating very slow. Project Leaders are taking that as a opportunity for not to update their project status.

        Vendor Response

        Thank you for taking the time to share your feedback. We’re pleased to hear that having all projects and data centralized has been beneficial for accessibility and visibility across your team. We understand your concern regarding system speed. Please notify your Account Manager about the performance issues you are experiencing, as there are several ways we can help boost speed and optimize performance based on your specific setup. We appreciate your input, as it helps us continue improving both the user experience and overall efficiency of the platform.

        Replied November 2025

        Read More

        VR

        Verified
        Reviewer

        Research

        2-10 employees

        Used weekly for less than 6 months

        Review source

        Reviewed April 2025

        Resource allocation system that holds additional functions

        5

        Friendly to use and surprised by the number of needs it helps address.

        Ratings Breakdown

        5
        Ease of use
        5
        Value for money
        5
        Customer support
        5
        Functionality
        icon
        Pros:
        Not only does this platform enable resource allocation, it also helps manage projects - the connection/integration between resources and projects makes for a fascinating platform.
        Cons:
        Did not encounter any issues while using the system.

        Vendor Response

        Thank you for the thoughtful review and for highlighting the versatility of Visual Planning, especially in the context of resource allocation and project management. We are glad to hear that the integration between the two has provided added value and made a strong impression early in your experience. It is especially rewarding to know that you found the platform user-friendly and capable of addressing more needs than expected. We aim to deliver a flexible solution that adapts well to teams of all sizes—including smaller, research-focused groups like yours. We look forward to supporting your continued success and are here if you ever need assistance or want to explore more of what Visual Planning can offer.

        Replied April 2025

        Read More

        Showing 1 - 10 of 88 Reviews

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