Zelos Team Management 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Zelos Team Management

4.6

(32)

Pricing

Starting at €119.00 per month

About Zelos Team Management

A very simple signup app for flexible teams. Dispatch tasks and shifts, and message your team members live.

Zelos is great for managing volunteers, contingent workforce, event staff, field teams etc.

Desktop and mobile apps. Customizable fields. Gamification.

Monthly and annual subscriptions. Free plan includes unlimited members. Paid plans unlock additional volumes and features. All plans are fixed subscriptions with no hidden costs, so you can plan according to your budget.

Zelos Team Management Screenshots

Zelos Team Management Pricing and Plans

Starting price: €119.00 per month

Free Trial

Free Version

Standard

€0.00

flat rate

Plan includes:

Unlimited members
Unlimited admin seats
25 active tasks
Archive limited to last 100 tasks
Chat history limited to last 10 000 messages

Pro

€119.00

flat rate, per month

Plan includes:

Unlimited active tasks
Bulk upload tasks from CSV file
Access to full history in archive
Access to full chat history

Branded

€999.00

flat rate, per year

Plan includes:

App in Play Store in App Store
Custom color scheme
Custom White-Label Branding

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Zelos Team Management Features

Popular features found in Volunteer Management
Attendance Tracking
Event Management
Member Directory
Membership Management
Mobile Access
Recognition Management
Registration Management
Self Service Portal
Time Tracking
Volunteer Recruiting
More features of Zelos Team Management
Access Controls/Permissions
Alerts/Notifications
API
Assignment Management
Attendance Management
Audience Targeting
Chat/Messaging
Collaboration Tools
Commenting/Notes
Communication Management
Customizable Branding
Customizable Fields
Customizable Reports
Data Import/Export
Discussions/Forums
Employee Communities
Employee Database
Employee Directory
Employee Engagement
Employee Management
Event Calendar
Event Scheduling
For Nonprofits
Live Chat
Messaging
Mobile Alerts
Multi-Language
Multi-Location
Multiple Projects
Productivity Analysis
Project Management
Real-Time Chat
Real-Time Data
Real-Time Notifications
Real-Time Updates
Reporting/Analytics
Reporting & Statistics
Rewards Management
Role-Based Permissions
Schedule Distribution
Scheduling
Search/Filter
Shift Management
Single Sign On
Summary Reports
Task Editing
Task Import
Task Management
Task Progress Tracking
Task Scheduling
Timesheet Management
To-Do List
Transcripts/Chat History

Zelos Team Management Integrations

Google Calendar

Zelos Team Management User Reviews

Overall Rating

4.6

Ratings Breakdown

66%

25%

Secondary Ratings

Ease of Use

4.8

Value for money

4.9

Customer support

4.7

Functionality

4.3

Tanko B.

Verified reviewer

Religious Institutions

2-10 employees

Used daily for less than 6 months

Reviewed May 2025

Easy to Use Software

I love it, my team love, we enjoy using zelos daily for communication and work. Zelos has become our office outside of the office. It's easy to setup, even easier to use, and who doesn't like instant message notifications!!! It's just a beautiful software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fact that we get an unlimited number of people in each group, even in the free plan makes this a game changer!

Cons:

Having an automated notification system for task and deadline reminders would have been a great feature as well.

Reasons for choosing Zelos Team Management

The free plan has more features and possibilities than basic paid plans in most software.

Vendor Response

Thank you so much for letting us know the app is working well for you! This is the kind of feedback that keeps our team going. We're working on an upgrade on tasks and shifts, including a better notification system that every account can customize. We'll send out a feature update once it's live, so you can keep an eye out for better reminders in Q3 this year!

Replied May 2025

Charbel T.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for free trial

Reviewed November 2025

If you don't use Zelos to manage your volunteers, you are lost!

Easy to use and extremely useful. It has helped us organise our different teams of volunteers based on skill sets and interests so we can assign tasks easily.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

For small non profits like us, the free package has what we need and more. Having Zelos helped us tremendously organise our volunteer base. The platform is very intuitive and easy to use too!

Cons:

Just a couple of minor things such as improving the speed of the messaging services as well as adding reactions to messages. Also, a polling module would go a long way.

Reasons for choosing Zelos Team Management

It was the most professional and the simplest containing exactly what we need. Plus there was a free tier.

Vendor Response

Thanks for taking the time to share your experience with Zelos. It's great to hear that our app is meeting your needs! A polling module is definitely on our to-do list, and I've upvoted it once more on your behalf. We've been preparing a major update for a while, and once that's live, we'll select the next upcoming features to work on. Let's hope that polls will make it to the next development round!

Replied November 2025

Melissa C.

Verified reviewer

Arts and Crafts

51-200 employees

Used daily for less than 6 months

Reviewed October 2023

Zelos for Complex Volunteering

I needed a free platform for volunteer management. For non-profit organizations like public schools, it is difficult to find

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I chose Zelos because of the options for groups and chat and the simple interface.

Cons:

I need a bit more functionality with sign up options (such as a custom field or ROLE option - lead vs assistant type thing). I need the volunteers to be able to communicate and interact with each other. Don't understand why they are not allowed to be visible at the user level.

Reasons for switching to Zelos Team Management

I needed to manage 60+ volunteers who are only interested in their child's sessions. Groups allow me to do that.

Vendor Response

Thanks for the detailed feedback, Melissa! These are valuable insights that we can use for prioritising our further development :) Some of the issues I can already address: If you'd like your team to interact with each other, you can open group discussions for them, and encourage conversations under each assignment. But of our core values is user privacy - this is why we have limitations in place how much team members can see each other's profile data and schedules. We do provide custom fields for tasks and shifts (you can customize these under Manage / Task settings) - but you're right, we currently support just a single role per each schedule item. But we do intend to add some extra scheduling hierarchy in Q1 2024. I really hope our next updates will provide the functionality you're currently missing in our app! Love, Johanna from Zelos

Replied October 2023

Paola S.

Verified reviewer

Real Estate

2-10 employees

Used monthly for less than 2 years

Reviewed July 2025

HOA Volunteer Simplicity

It's worked really well for coordinating my HOA volunteer opportunities which has eliminated a lot of back and forth via email.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use for setting up tasks for my small community. Registering is easy as well. I haven't had any issues with my community members registering and signing up for tasks.

Cons:

Duplicating a task can be tedious especially after setting the task. Also, it would be amazing if "people" could setup a reminder, maybe I missed that setting.

Reasons for switching to Zelos Team Management

I don't recall the name but I do remember the layout and design is heads above the competitor. Also the ease of use and registration - didn't have to prove my non profit status or have to talk to someone to register. As an HOA board member, we are very budget conscious so the cost for Zelos fits right in our non-profit. Thank you!

Vendor Response

Thank you so much for these kind words, Paola! We'll introduce some advanced reminder options later this year. Right now, our Google Calendar connectivity is the best way to get custom reminders. This re-creates all tasks and shifts to the users' Google Calendar, and will fire reminders with the same settings. Love, Johanna from Zelos

Replied July 2025

Mark M.

Verified reviewer

Entertainment

2-10 employees

Used weekly for less than 6 months

Reviewed September 2025

Great App, needs a few tweaks

So far so good, an easy app to use, but there are a few niggles that need to be ironed out, which will probably come with updates. 🤞

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

It makes scheduling staff and volunteers easy and straightforward to manage, but visibility of people on tasks should NOT require 'Administrator' status!!

Cons:

The time it takes the app to open, (slow) and, when someone replies to a message in the thread you're looking at, it doesn't immediately show in said thread, instead you have to go back up to the 'Messages' header....!?

Reasons for choosing Zelos Team Management

Heja is more sport / team focused, so didn't really work

Vendor Response

Hi Mark! Thanks for taking the time to review and feedback Zelos! I'm glad to hear that you find it simple to use - this is exactly what we strive for. The visibility of other task/shift participants is indeed off in the free tier. This is the standard setting that supports our privacy-first design orientation. You can change this by navigating to Manage > Task settings, and make participants visible to others on the same task, or everyone in your team. We'd love to learn more about the message refresh issue for open conversations. Could you reach out to our support with more data about your device, so we could troubleshoot? Love, Johanna from Zelos

Replied September 2025

Patricia F.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used weekly for less than 6 months

Reviewed March 2025

Great product; user friendly!

Love it! The support team is friendly and genuinely wants to help. I've never felt pushed into purchasing even when I inquired about it. Thanks for keeping it real!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Zelos is very user friendly! The free version has many features and allows an unlimited amount of participants.

Cons:

I would like to see the Task Completion area a little more modular. Right now participants can only upload photos and leave a comment. I would like to see the comment section to be customizable per task. One task might need a number value, or a scoring value, etc. When the admin can control that, the data when exported is cleaner.

Reasons for switching to Zelos Team Management

It wasn't very user friendly and didn't offer tracking profiles.

Vendor Response

Thank you for this review, Patricia! Your feedback really made our day today :) We have a feature called "forms" coming up that will be very similar to what you've described. It will allow you to create a form with one or more questions, and attach it to any checkpoint such as task completion. As it is usual with software development, I cannot promise any final dates when this will be live in the product, but we'll definitely let you know with a feature update email when this becomes available!

Replied March 2025

Martin C.

Verified reviewer

Environmental Services

2-10 employees

Used weekly for free trial

Reviewed July 2025

Impressed so far, but we need more familarity to assess fully.

Happy so far, but I chose Zelos as a "slow-burner" so that I could gradually get all users (including myself as admin) up-to-speed so unable to review fully at this stage.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Seems to offer similar functionality to the expensive 'Assemble' used by our National parent charity - an imppressive feat for a free app.

Cons:

The invitation to join the group I creared every time I click on the app. Most of our members (including myself) are fairly advanced in years so any shortcomings may be user-related,

Reasons for choosing Zelos Team Management

We are a small group (in the process of becoming a CIO) and we needed to try a free app.

Vendor Response

Very glad to hear that the app is working well for you! We aim to design Zelos to be accessible and usable for all age groups. You're very much invited to visit our support chat with any questions and suggestions - this helps us learn what our users actually need. Love, Johanna from Zelos

Replied July 2025

Alex H.

Verified reviewer

Retail

51-200 employees

Used daily for less than 12 months

Reviewed November 2024

Awesome tool from people who get it and care.

It has been a fabulous experience. The developer team are super responsive to any requests or ideas and fast on turnaround on any bug. I wish all software companies were like that.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

So simple to use, no unnecessary features to get in the way! Really customizable, and easy to configure to what you need to manage your team and tasks. Simple to train users and admins.

Cons:

Hard to think of anything. Possibly the fact that you have to resort the list of team members by however you want to filter them every time you go to the list (no way to set a default). But that's really minor.

Reasons for choosing Zelos Team Management

was seeking something that wasn't so specific to volunteers

Vendor Response

Thank you for taking the time to write this review, Alex! Warm feedback like this is what keeps our team going. Simplicity and usability is what we ultimately strive for, so I'm very glad this really is the experience for you. As for the stickiness of the team filters - we hope to surprise you with a radically upgraded experience early next year ;) Love, Johanna from Zelos

Replied November 2024

Pavel F.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2022

Zelos is a life-saving for communities

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Zelos is a platform that allows our Community Social Welfare Center to quickly organize additional volunteers to deliver hot lunches and support retirees and low-income families during the Covid-19 pandemic. We liked the fact that the platform allows us to build logistics for hundreds of partners in the shortest possible time, thanks to the tools provided by Zelos. In those days we had to cope with an unprecedented number of requests because people were isolated. Zelos made it possible to speed up communication within the team and volunteers. The availability of the platform on smartphones, tablets (iOS and Android) and computers (Zelos has also a web version) allows you to quickly share information and results about the tasks in a few clicks, both to volunteers and employees of our community.During our volunteers' work in the spring, we were able to have hundreds of meals, run dozens of errands - such as shopping for medicines and products, as well as offer our customers such opportunities as distance learning assistance or just chatting. In the future, we’re going to use the platform for its intended purpose - to coordinate volunteers at local gatherings. However, the pandemic situation has proven that the platform can be suitable for many other life situations.

Cons:

The biggest disadvantage was that it is not possible for clients or admins to chat directly with volunteers inside the app. Chat with the admins would be useful in many situations where the volunteer does not have enough information to deliver a particular request (for example, a changed address or time of delivery of a parcel).From a technical point of view, we did not have big problems with the installation of Zelos by our volunteers and workers. The Zelos application is simple and easy to use, and this is an important reason why we preferred this solution in our work.

Vendor Response

Thank you so much for the thorough review, Pavel! It is great to hear about the success of your productive community! You are right, we did not have chats in early 2020 - but by now we have added this missing feature. Now you can also have chats in Zelos, either in groups or 1:1!

Replied November 2022

Ave Gail K.

Verified reviewer

Mental Health Care

2-10 employees

Used daily for more than 2 years

Review source

Reviewed September 2022

Can't imagine working without Zelos!

Super!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use, only features that are relevant, no fancy shiny useless stuff. The best of all is customer service! Very fast reaction and also listening customers and improving constantly if to ask some new features or option that are relevant also for other customers.

Cons:

The "add task" button should not be stuck in upper right corner, should stay on screen also when scrolling down on page.

Vendor Response

Thank you so much for the encouraging review, Ave Gail! Looks like we're doing something right ;) I believe the inconvenience of the "new task button" scrolling away occurs on in desktop view (on mobile, it's in a fixed position). I'll bring this up at our next design meeting to see if there's a good way to bring the same experience to the desktop view! - Johanna

Replied September 2022

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