Vacation Tracker 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Vacation Tracker

4.7

(121)

Pricing

Starting at $2.00 per month

About Vacation Tracker

Why deal with the pain of Excel spreadsheets when Vacation Tracker can automate, manage and track your team’s PTO within seconds?

Vacation Tracker is an all-in-one leave management solution that gives your team the real-time visibility and transparency they need to self-manage their PTO. Our powerful, easy-to-use features coupled with a fully-customizable interface make Vacation Tracker a highly efficient tool for managing leaves in just a few clicks. Here’s exactly how we make your leave tracking experience better:

Daily/weekly notifications to keep your team informed of all upcoming leaves
One-click leave request and approval (with auto-approval also available)
Up to customizable 25 leave types
Ability to create multiple departments and locations
An employee team leave calendar
Configure location-based leave policies
Automatic employee PTO accruals
Export employee leave data reports
Custom filtering options
Requesting leaves in hourly increments
Integration with your favorite external calendars
And much more!

Using Vacation Tracker allows you to shed the hassle and relish the convenience – our leave management solution software makes sure that you kee...

Vacation Tracker Screenshots

Vacation Tracker Pricing and Plans

Starting price: $2.00 per month

Free Trial

Free Version

Free

$0.00

Plan includes:

Approve Leave Requests
Send Leave Updates
Apply for Leave
See Time-off Overlaps
Integrate With Your Calendar
Calendar Overview

Core

$2.00

per user, per month

Plan includes:

Apply for Leave
Approve Leave Requests
Assign Approvers
Calendar Overview
Chat & Email Support
Create Multiple Locations
Customize Leave Policies
Customize Leave Types
Generate Reports
Integrate With Your Calendar

Complete

$4.00

per user, per month

Plan includes:

Apply for Leave
Approve Leave Requests
Assign Approvers
Calendar Overview
Chat & Email Support
Create Multiple Locations
Customize Leave Policies
Customize Leave Types
Generate Reports
Integrate With Your Calendar

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Vacation Tracker Features

Popular features found in Leave Management System
Approval Process Control
Employee Scheduling
FMLA Administration
Leave Policy Management
Self Service Portal
More features of Vacation Tracker
Absence Management
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
API
Approval Workflow
Attendance Management
Attendance Tracking
Audit Trail
Benefits Management
Calendar Management
Customizable Reports
Data Import/Export
Employee Database
Employee Management
Employee Profiles
Leave Tracking
Multi-Location
Overtime Calculation
Real-Time Data
Real-Time Notifications
Reminders
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
Sick Leave Tracking
Single Sign On
Team Calendars
Third-Party Integrations
Time Off Management
Time Off Requests
Vacation/Leave Tracking

Vacation Tracker Integrations

Slack

Integration rated 5.0 from 21 reviews

Microsoft Teams

Integration rated 4.6 from 13 reviews

Google Workspace

Microsoft Outlook

Google Calendar

Vacation Tracker User Reviews

Overall Rating

4.7

Ratings Breakdown

73%

24%

Secondary Ratings

Ease of Use

4.8

Value for money

4.6

Customer support

4.7

Functionality

4.3

Glen N.

Verified reviewer

Religious Institutions

11-50 employees

Used monthly for less than 6 months

Review source

Reviewed July 2025

Vacation Tracker is Great!

We used to track and manage PTO with excel and email chains. This works so much better! You setup who each person's Approver/Manager is to receive their PTO requests, and what else needs to happen, as well as all the categories for PTO (PTO, sick time, Flex day, etc - you can make up the names and categories to fit your Org) and it does the rest easily enough for you. I love that it reminds people who else is taking time off during that time, and shows them how much time off they have now, and after they take the PTO they are requesting so they always are current on these things.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Vacation Tracker has an easy to understand UI and integrates directly with Teams. They also just put out an App that also looks slick.

Cons:

There's not much I could say I dislike. They DO give the appearance of a smaller Organization. There have been occasional outages and there's sometimes bugs in the software that you need to wait for them to fix, but I'd still say it's a great company to work with!

Reasons for switching to Vacation Tracker

Tracking PTO by excel, and yearly doing calculations on who gets more PTO, etc was frustrating and difficult. Vacation Tracker is worth the money for the conveniences it brings.

Vendor Response

Thanks for the feedback! We’re glad the Microsoft Teams integration and reminders are making things easier for your team. We’ll keep improving Vacation Tracker to make it even better.

Replied September 2025

Amanda N.

Verified reviewer

Religious Institutions

11-50 employees

Used daily for less than 6 months

Reviewed September 2025

Vacation Tracker has made my life as an HR Admin MUCH easier

I have thoroughly enjoyed Vacation Tracker and it's helped me carry my role well. I can easily, confidently, clearly help our staff follow policies well, as well as get insightful dashboards to our executive teams quickly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As an HR Admin with my eyes on several areas, the ease of use (for both me and our staff) of Vacation Tracker is my favorite. From clean visuals for our staff, to dashboards for the entire company, to customization, its made this process much easier than we had before. It was very easy to launch. I would say it's very cost effective as it covers all the bases without being so high priced.

Cons:

I do wish it was a bit more clear on how to set accrual/allotment rules, as well as personal employee settings dependent on role & location versus overarching company rules. I do think most of my cons could be me not yet discovering everything the system provides. One thing we would love is a notes feature within time off, if I could add on the admin side any notes about the employees leave, whether it be a care note, out of policy request note, etc. so that when it comes to tracking overall patterns it could help shed light as well as help us better care for them as an oversight team.

Reasons for choosing Vacation Tracker

Ultimately its ease of use for not just us as HR but our staff, also cost

Reasons for switching to Vacation Tracker

Gusto does not have a good time off portal, it's very confusing on the employee view end with how it displays available versus total time, we had spent a lot of time on the phone with them about this and it just wasn't something we could continue to invest time in, especially with a growing staff.

Vendor Response

Thank you for your thoughtful review. For help with accruals, employee settings, and other features, our Helpdesk and YouTube videos are great resources. And if you’d like more personalized guidance, feel free to reach out at hello@vacationtracker.io to book a setup call and we’ll be happy to walk you through everything.

Replied September 2025

Fabio C.

Verified reviewer

Financial Services

201-500 employees

Used monthly for less than 12 months

Reviewed January 2026

Honest review

Good, its a good value for money, easy to use and the support are very helpful, I would recommed it to a friend.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that it is easy to use and the quality of the platform, I could figure it out mostly by myself.

Cons:

The design could be improved, not very attractive, the calendar and some of the features dont have a great apperance.

Jamie B.

Verified reviewer

Construction

11-50 employees

Used daily for less than 6 months

Reviewed August 2025

It will be great one day

So far I've been using it like an excel sheet. I haven't trained the staff on it yet because there are too many issues. Once they are resolved, I think it's going to be a great program.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's intuitive and easy to use, and it looks nice. I like that the calendar is shared, and once the issues are fixed, it's going to solve a lot of our problems.

Cons:

Ongoing technical issues: The balances shown are incorrect on the app, but are correct on the desktop site. It can be difficult to get everyone signed in. I also don't think the reports are useful since a date range can't be selected so it's doesn't align with payroll.

Reasons for choosing Vacation Tracker

We didn't need such robust programs, so we went with the cheaper option

Reasons for switching to Vacation Tracker

It would be nice for the users to be able to submit their own leaves and see the shared calender

Vendor Response

Thank you for sharing your thoughts. We are glad to hear that you find Vacation Tracker intuitive and that the shared calendar is helpful for your team. Our web version and integrations are fully functional and reliable, while the mobile app is still very new. We are actively gathering feedback from users and working on improvements to make sure it delivers the same smooth experience. Your input is very valuable in helping us make the mobile app even better.

Replied September 2025

Dylan S.

Verified reviewer

Accounting

11-50 employees

Used daily for less than 6 months

Reviewed November 2025

Vacation Tracker Review

Very easy to use. Loved the setup and all of the functionalities. Very clear and quick to set up. Pricing is also super competitive

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's really simple, easy to use and to set up. Team is able to onboard super quick and the the value for money is very good as well. Slack integration is great as well

Cons:

I'd like to see accrued vacation when requestions time of. Ex. If I want to request vacation in 2 months I'd like to be able to see how much time i've accrued

Reasons for choosing Vacation Tracker

Vacation Tracker had more robust features

Jennifer F.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 6 months

Reviewed September 2025

Good product for the money

So far it has been great with little complication. The setup was easy. The Vacation Traker team was great to work with. Our salesperson was responsive and friendly. I would recommend this product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We were looking for a program that tracked PTO without collecting excessive data that did not pertain to our employees. This is a great, straightforward product that makes it easy for our employees and the corporate office. We also love the support team; they have been incredibly helpful in getting us the answers we need in a timely manner.

Cons:

We offer sick time on a yearly basis and vacation time based on the anniversary date. There isn't an option to select multiple leave time periods, so we have had to work around that.

Reasons for choosing Vacation Tracker

The system has too much information and was not easy to implement. We did a free trial with them as well and it was difficult to navigate. We also didn't receive communication from them until a couple of weeks after the free trial. Vacation Tracker's team was introduced immediately and offered guidance almost from day one.

Reasons for switching to Vacation Tracker

The product (Personelle - wasn't in the drop-down screen) did not allow us to customize leave time based on our company policies.

Vendor Response

Thank you for your review, Jennifer!

Replied September 2025

John W.

Verified reviewer

Religious Institutions

11-50 employees

Used weekly for more than 2 years

Reviewed September 2025

Vacation Tracker is easy to implement, manage and for our staff to use. Good value for the money

Vacation Tracker has been a great tool for both our church and school. This software was the solution we needed and I recommend it highly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I very much appreciate VacationTracker's ease of use and value for the money. The software is easy to setup, manage and for our staff to use. The required learning curve is low, which is a good thing.

Cons:

Technical issues have occasionally come up and the response time hasn't been immediate - no quick fixes. In fact, it may take 1-3 days to resolve. Also, the notification process thru Microsoft Teams is poor. If I don't hear the ding, I miss the time off request. It would great if the request came in thru outlook.

Reasons for choosing Vacation Tracker

Vacation Tracker's pricing and ease of use. It met our needs.

Vendor Response

Thanks for your review, John. We’re always working to make our app better, and if you ever need us, we’re just an email away.

Replied September 2025

Rachel B.

Verified reviewer

Insurance

11-50 employees

Used daily for less than 12 months

Reviewed September 2025

Feedback Review

Great experience overall, fast responses from the team whenever I have a question or issue. So far so good!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The interface is very user friendly for all our employees. The app is very helpful as well for sick employees to request leave from home when they don't have access to their emails.

Cons:

Not a lot of personalization. Like personalizing who can see who else's leave not only based on department

Reasons for choosing Vacation Tracker

I liked the email requests better and the interface a little more friendly and colorful

Vendor Response

Thank you for sharing your feedback. We’re glad to hear you find the interface user friendly and that our team has been responsive when you need help, we’re always here for you. Regarding personalization, you can filter users by location or department, and each team member’s profile also allows for custom working hours and leave balances. For visibility, you can adjust settings so users only see their own information or just their department’s (or full organization).

Replied September 2025

Susan M.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 12 months

Reviewed September 2025

Good tool with ease of use.

Good, value for money. Calendar view could be a bit improved. General consensus with the team is that the tool is easy to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to track leaves. Requesting and approving leaves through Vacation tracker bot has been extremely useful. The tool helps manage employee attendance score and tracking leave plans easier.

Cons:

Certain aspects of leave tracking like partial leaves are limited to specific extensions to be added to subscription. The calendar view could be improved.

Reasons for choosing Vacation Tracker

Ease of use, price and features best for my team was found with vacation tracker

Vendor Response

Thank you for your review, Susan!

Replied September 2025

Holden E.

Verified reviewer

Financial Services

11-50 employees

Used monthly for less than 6 months

Reviewed February 2026

Simple=good

Thus far my experience has been good. As I mentioned above, no complaints on the platform. Products like this should be simple and this is that.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Quite easy to use, for both myself and the team. Easy to set up, and great for the price. I kind of set and forget.

Cons:

Its hard to find online. I had to search through a bunch of bullshit competitors to land here. So maybe more SEO or AEO. Check out profound, I can link you with a rep there.

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