1 million+ businesses helped. Get advice
Get Free Advice
Home

/

Appointment Reminder Software

/

Apptoto vs Vagaro

Updated February 5, 2026

Apptoto vs Vagaro: Which is best for you?

Talk to a human
Advice from pros
Custom shortlist of 3-5 vendors
CTA Compare
55+ software advisors
1 million+ businesses helped
2 million+ verified software reviews
Starting Price
$39.00

per month

$23.99

per month

Free Trial
Free Version
Screenshots
and Demo
Product Screenshot
See all
Product Screenshot
See all
Top Rated
  Features
Reminders
5.0
Calendar Management
5.0
Email Reminders
5.0
See All
Booth Rental Management
5.0
Staff Management
5.0
Real-Time Reporting
5.0
See All
Integrations
Microsoft 365
Microsoft 365
Google Calendar
Google Calendar
Salesforce Sales Cloud
Salesforce Sales Cloud
See All
Google Calendar
Google Calendar
Microsoft Excel
Microsoft Excel
Xero
Xero
See All
Pros / Cons
  • For the most part, we are happy with what Apptoto has done for us. When we first started using the software, there were some features that were not available. But the team was able to implement these features quickly, sometimes we were not even aware that they were working on it until they demo'd the feature to us.
  • Any time one thing was changed the system would flip out so we were constantly stressed that if we changed something simple it wouldn't operate correctly.
Read more
  • The best feature in my opinion is the automatic updates/reminders it sends to clients to keep everyone aligned and on time as we all have busy lives.
  • We really expected a lot of great things from Vagaro however the biggest complaint was due to the programs speed, (line-ups at the frontdesk waiting for screens to load) and not being able to "quickly" view a "full" receipt from a single client appointment.
Read more
Ease-of-Use
4.6/ 5
4.6/ 5
Value for Money
4.7/ 5
4.7/ 5
Customer Support
Highest performing feature
in the comparison
4.7/ 5
4.6/ 5
Functionality
Highest performing feature
in the comparison
4.7/ 5
4.6/ 5
Support Options
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Training Options
In Person
Live Online
Webinars
Documentation
Videos
In Person
Live Online
Webinars
Documentation
Videos
FrontRunners
FrontRunners 2024
FrontRunners 2026
Advisor
  Recommendations
N/A
N/A
Ideal Customer Size
Small
Medium
Large
Small
Medium
Large
Deployment Options
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad