Flow 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Flow is right for your organization?

Our Task Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Flow

4.5

(103)

Pricing

Starting at $8.00 per month

About Flow

Flow is a cloud-based task management solution by MetaLab Design that delegates and manages tasks by prioritizing multiple to-do lists. It helps users communicate with their teams and minimizes time spent discussing tasks. It enables users to visualize projects through Kanban boards and includes features such as social collaboration and dynamic issue tracking. Kanban boards allow users to plan, set priorities and track projects. The resource management module allows users to assign tasks to team members and balance workloads using drag and drop.

Flow provides task management functionality with due dates, subscriptions, notes, comments and advanced subtasks. Users can link projects to slack channels to receive automatic updates on project activity and create tasks using flow commands. They can also use project colors to categorize projects and communicate project status to team members.

Flow provides project filters that allow users to filter projects by team, workgroup, assignee, tag, project and keyword. The solution is suitable for businesses of all sizes.

Flow Screenshots

Flow Pricing and Plans

Starting price: $8.00 per month

Free Trial

Free Version

Basic

$8.00

per user, per month

Plan includes:

Basic Integrations
Essential Features
Security
Support

Plus

$12.00

per user, per month

Plan includes:

Advanced Features
API Access
Basic Integrations
Insights
More Control
Security
Support

Pro

$18.00

per user, per month

Plan includes:

Advanced Features
Advanced Security
All Integrations
API Access
Insights Access Management
More Control
Support
VIP Support

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Flow Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Flow
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Communication Management
Customizable Branding
Email-to-Task Conversion
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Kanban Board
Milestone Tracking
Mobile Access
Productivity Analysis
Project Management
Project Planning/Scheduling
Real-Time Notifications
Recurring Tasks
Remote Access/Control
Reporting/Analytics
Reporting/Project Tracking
Search/Filter
Secure Data Storage
Single Sign On
Sub-Task Management
Tagging
Task Board View
Task Import
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Time & Expense Tracking
Traditional Methodologies
Video Support

Flow Integrations

Slack

Zapier

Autotask PSA

Campaign Monitor by Marigold

Harvest

Microsoft SharePoint

See all 10 integrations

Flow User Reviews

Overall Rating

4.5

Ratings Breakdown

64%

27%

Secondary Ratings

Ease of Use

4.4

Value for money

4.3

Customer support

4.5

Functionality

4.3

Syed Amir A.

Verified reviewer

Information Technology and Services

10000+ employees

Used daily for more than 2 years

Review source

Reviewed March 2022

Microsoft Flow (Power Automate)

Overall experience has been great. This is an amazing product and it will soon leave Automation Anywhere and UiPath behind

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

300+ connectors for seamless integration with Microsoft products and others

Cons:

It lacks a centralized orchestrator which can help in centralized monitoring & deployment

Reasons for switching to Flow

Cost effectiveness and because of client requirements

Verified

Reviewer

Insurance

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2019

A beautiful lightweight and streamline project management tool

It's so easy to track tasks, the interface is gorgeous and it's not a monster software in terms of size compared to the alternatives. It might lack of some features for big teams, so be sure to know your team needs before making the switch.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- It's just gorgeous, I mean its weird to list it as a pro maybe but considering the competitors using this app is just wonderful. - Super visual, don't get lost in those gigantic todo list. In flow you can see all the timelines of the tasks. - Filtering and searching is soo easy - It's so much easier to use than jira and asana. It works great for small teams.

Cons:

- The mobile app needs a little bit more polish - Not so good for really big teams

Reasons for choosing Flow

The price, ease of use and simpleness of the interface.

Anton K.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed September 2020

Flow is moving to a wrong direction

In the last year our experience has changed drastically. Instead of improving the main product and providing a responsive support, they now concentrate on cloning Slack. Recently they have removed a feature we were using heavily without even notifying us. That's how they treat paying users now. I wouldn't recommend modern Flow to anyone. We're looking for alternatives to switch to.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Flow used to be a perfect task manager for small teams

Cons:

With Flow X update they've implented a buggy, slow and inconvenient version of Slack inside the task manager. During the last year not a single improvement was implemented in the task manager, all the efforts go to this "yet another" corporate chat.

Reasons for choosing Flow

It used to be simple, fast and affordable. Unfortunately that's not the case anymore.

Matej P.

Verified reviewer

Media Production

1001-5000 employees

Used weekly for less than 6 months

Review source

Reviewed October 2022

Not the cheapest, but...

My favourite tool, but this time I am not the decision-maker.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I was invited to a team that uses Flow. Compared to Asana, the user experience is better, which makes it a tool worth exploring for your next project.

Cons:

The trial was too short, so I could not convince another team to try it...

Reasons for switching to Flow

Not my decision. I was reluctant to try yet another tool. I use Flow with one team.

Büra T.

Verified reviewer

Computer Software

1001-5000 employees

Used weekly for less than 2 years

Review source

Reviewed September 2023

Game changer project management tool

Flow boasts exceptional user-friendliness and intuitiveness. We seamlessly started using Flow for task organization, assignment, and communication, all without the need for any training. The entire team embraced it right away, and there were no complaints. The inclusion of emoticons adds a playful touch that our team truly enjoys. Flow understands that project management tools should be neither frustrating, overly complex, nor dull. Finally, my quest for the perfect project management software is complete.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Flow is an incredibly intelligent tool. Its capacity to organize numerous tasks across various teams is fantastic, especially in a business with numerous clients where keeping things categorized is crucial. The feature that allows for recurring tasks is a real lifesaver! What I appreciate the most is the flexibility it offers for setting up recurring tasks on specific dates, whether daily, weekly or monthly.

Cons:

When dealing with a large number of cards, the absence of color-coding or the ability to establish visual priorities can make certain projects feel rather daunting. Having the option to apply visual tags would be a valuable addition. I'm looking forward to the upcoming mobile app update with the new UI.

Paul H.

Verified reviewer

Religious Institutions

Used daily for less than 2 years

Review source

Reviewed February 2018

Flow has been a gamechanger for me in keeping up with tasks.

Flow saves me time. which in my opinion is the most valuable benefit there is. It allows me to focus on what I'm good at and I don't have to worry about keeping all my projects organized and trying to remember what projects are due when.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love Flow for a lot of reasons! The main reasons I love this software is its ability to make staying organized and on top of tasks simple and easy. As a graphic designer, I tend to be more on the creative side and less aware of numbers and dates. Flow allows me to keep all of my assignments organized by the due date which helps me prioritize projects and never miss a deadline again. Not only does it keep my tasks organized, it also allows other people involved in the project to be in constant communication with each other. You can upload attachments, coworkers can see and comment on your activity, offer suggestions or edits in real-time all within Flow. it's almost like having a Facebook timeline for your project! Using Flow has really streamlined our entire creative process, from conception to completion of a project, Flow enables us to be on top of our game and focus on what we are good at, providing the best creative service we can provide.

Cons:

If I had to give one complaint about Flow it would be the user interface, if unfamiliar with the program and how it works it can be easy to get lost in the many layers of tabs.

Ofek A.

Verified reviewer

Environmental Services

11-50 employees

Used daily for less than 6 months

Review source

Reviewed July 2019

The simplest, most joyful, project management platform

We use it as an upgraded version of 'Trello', which basically allows planning of many projects in many teams in a central place, and have an easy to use reporting sections

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Flow doesn't try to solve the entire spectrum of Project Management problems, but the ones it does solve, it does very well. Flow, like the name implies, has a certain flow that directs you through your project management and reporting. If you like that flow, which is extremely simple and easy to use, then you could plan pretty complicated projects and tasks, in a big team, and make it a joy to use such a tool - which is very rare in this industry. Flow is also really good at making you focus on what's important by signaling and emphasizing tasks that you need to complete. It does so by simply knowing the due date for your tasks and then prioritizing it for you in a simple and focused manner.

Cons:

Like every specific, non-generalized tool, it does what it does very well, but if you step outside of Flow's flow, it can become a hassle to use and all its benefits would go to waste, and then a different, more generalized tool will be more efficient.

Teesha M.

Verified reviewer

Graphic Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed January 2019

No more messy to-do lists!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Flow is a really smart tool. The fact that it has the ability to store so many different tasks under different teams is awesome, especially working in a business with so many clients - it could get confusing if they aren't separated into categories properly. The ability to have re-occuring tasks is a lifesaver! And the ability to have those re-occurring tasks at specific dates of the month, daily, weekly, monthly, bi-monthly, yearly etc. is by far my favourite thing.

Cons:

The only thing that I would say is a downside about flow is that in the past when they have updated, the user interface has been quite different, meaning it took a while to adapt - however they do do great tutorial videos to explain any changes.

Jens R.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed February 2018

Flow is team task management and chat in the Goldilocks Zone. Not too big or small. Just right.

Clarity across all my team's projects. More productive workers. Better team building and higher morale.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that task management and chat are under one roof. We were running different software for everything and it was too fragmented. Flow is smooth and easy and everything is right here.

Cons:

I can't think of anything I don't like. It's a little weird that there are two phone apps (one for chat and one for tasks). It would be slightly better if they were integrated.

Elizabeth A. G.

Verified reviewer

Computer Software

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2017

Fantastic task management software

Flow has never let me lose sight of what projects I have coming up next.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Best task management software I've ever used. Flow has made it really easy to quickly jot down my tasks, whether big or small, so I never forget what's ahead. It's so simple, yet after using it for a year I can't live without it.

Cons:

The mobile app could use a bit of work, as sometimes it's glitchy and not very user-friendly. Seems like an iOS port.

Showing 1 - 10 of 103 Reviews

See All Reviews