Flow 2026: Benefits, Features & Pricing

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Overview
User Interface
Popular Alternatives
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Flow

4.5

(103)

Pricing

Starting at $8.00 per month

About Flow

Flow is a cloud-based task management solution by MetaLab Design that delegates and manages tasks by prioritizing multiple to-do lists. It helps users communicate with their teams and minimizes time spent discussing tasks. It enables users to visualize projects through Kanban boards and includes features such as social collaboration and dynamic issue tracking. Kanban boards allow users to plan, set priorities and track projects. The resource management module allows users to assign tasks to team members and balance workloads using drag and drop.

Flow provides task management functionality with due dates, subscriptions, notes, comments and advanced subtasks. Users can link projects to slack channels to receive automatic updates on project activity and create tasks using flow commands. They can also use project colors to categorize projects and communicate project status to team members.

Flow provides project filters that allow users to filter projects by team, workgroup, assignee, tag, project and keyword. The solution is suitable for businesses of all sizes.

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Flow User Interface

Popular Flow Alternatives

Main Product

Flow

4.5

(103)

Ratings Breakdown

4.44Ease of use
4.28Value for money
4.55Customer support
4.33Functionality

Pricing

Starting at $8.00 per month

Get Price

Alternative Product

Jira

4.4

(15300)

Ratings Breakdown

4.08Ease of use
4.28Value for money
4.20Customer support
4.44Functionality

Pricing

Starting at $7.91 per month

Get Price

Alternative Product

Trello

4.5

(23480)

Ratings Breakdown

4.53Ease of use
4.55Value for money
4.31Customer support
4.32Functionality

Pricing

Starting at $5.00 per month

Get Price

Alternative Product

Microsoft To Do

4.6

(3063)

Ratings Breakdown

4.67Ease of use
4.65Value for money
4.32Customer support
4.32Functionality

Pricing

Available upon request

Get Price

Alternative Product

Asana

4.5

(13539)

Ratings Breakdown

4.38Ease of use
4.40Value for money
4.33Customer support
4.37Functionality

Pricing

Starting at $10.99 per month

Get Price

Alternative Product

Connecteam

4.6

(5020)

Ratings Breakdown

4.66Ease of use
4.46Value for money
4.61Customer support
4.53Functionality

Pricing

Starting at $29.00 per month

Get Price

Flow Pricing and Plans

Starting price: $8.00 per month

Free Trial

Free Version

Basic

$8.00

per user, per month

Plan includes:

Basic Integrations
Essential Features
Security
Support

Plus

$12.00

per user, per month

Plan includes:

Advanced Features
API Access
Basic Integrations
Insights
More Control
Security
Support

Pro

$18.00

per user, per month

Plan includes:

Advanced Features
Advanced Security
All Integrations
API Access
Insights Access Management
More Control
Support
VIP Support

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Flow Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Flow
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Communication Management
Customizable Branding
Email-to-Task Conversion
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Kanban Board
Milestone Tracking
Mobile Access
Productivity Analysis
Project Management
Project Planning/Scheduling
Real-Time Notifications
Recurring Tasks
Remote Access/Control
Reporting/Analytics
Reporting/Project Tracking
Search/Filter
Secure Data Storage
Single Sign On
Sub-Task Management
Tagging
Task Board View
Task Import
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Time & Expense Tracking
Traditional Methodologies
Video Support

Flow Integrations

Slack

Zapier

Autotask PSA

Campaign Monitor by Marigold

Harvest

Microsoft SharePoint

See all 10 integrations

Flow User Reviews

Overall Rating

4.5

Ratings Breakdown

64%

27%

Secondary Ratings

Ease of Use

4.4

Value for money

4.3

Customer support

4.5

Functionality

4.3

Emily B.

Verified reviewer

Used daily for less than 2 years

Review source

Reviewed January 2018

My experience with Flow has been wonderful. It's a huge time saver!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The integrated internal chat function affords me and my co-workers the ability to keep in touch at all times, despite the fact that we are a location-independent company with employees all across the country.

Cons:

I love the fact that Flow has a chat application that I can use when I'm on the go. However, I often find that there are glitches and issues with this application. I would love to see a refresh with additional features!

Verified

Reviewer

Religious Institutions

51-200 employees

Used daily for less than 2 years

Review source

Reviewed December 2018

One of the best I've used

I was hesitant at first to start using Flow. I thought my team got it because it looked the cleanest, but would lack functionality. But honestly, it was such a great balance. After using it for a few months, I really fell in love and would like to use it at my new job.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Basically everything. I loved being a part of the beta testing and sending feedback. I loved the Chat feature within the product (even though the mobile app wasn't as great of an experience). I love the interface, ways you can filter, search (old and new tasks) organize teams, projects, and tasks. I also loved the option to view in browser or download the app.

Cons:

The mobile apps. The desktop was such a great experience, I was expecting the same on mobile, but it lacked the ease of use I wanted to navigate.

Natalie T.

Verified reviewer

Insurance

11-50 employees

Used other for less than 12 months

Review source

Reviewed April 2021

There are much better project management tools out there

Using Flow made my team and I realize we needed a much more simple and straightforward project management platform. We were disorganized with Flow as more than half the team boycotted using it, due to its complexity.

Ratings Breakdown

Ease of use

Functionality

Pros:

I didn't like anything about this software when my team was using it. The goal was to get all of us on board and using the software on a regular basis, but so many of us found it confusing to navigate. I consider myself fairly tech savvy so that says a lot about the platform. I'm so glad we since moved to a different program.

Cons:

The interface is boring and difficult to manage, especially compared to so many other project management tools out there. With such a competitive market, you're better off using something else.

Rebecca R.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Ideal tool for planning and project management

Flow allows the planning of projects and their progress to be even faster, thanks to the fact that the work is divided and we can visualize how many users are busy and who are not so that tasks are assigned to them so that the completion of the project be given in the shortest possible time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really like Flow because it is a tool that offers us extremely useful functions to carry out the management of projects at the business level where to plan, grant tasks to team members and visualize the progress or what is still under way in order to carry carry out this whole process is much simpler and organized, because the work flow to be shared decreases and you can move much faster in each project, its interface is very intuitive and organized, from a single screen you can have visualization of everything It also allows access to be carried out from any place or device.

Cons:

I consider that more than negative aspects it is necessary that they implement new features that facilitate the use even more and give it more customization that makes the user feel more comfortable when using the software.

Chris L.

Verified reviewer

Design

11-50 employees

Used daily for less than 12 months

Review source

Reviewed March 2018

Flow has helped our team tackle all scales of projects and has improved our workflows.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There is a clear and understandable, er, flow to all aspects of the app. It's restrained aesthetic allow for a clear focus on the content (aka the work to be done) and some of its new views are really useful. The personal tasks calendar allows a clear view into each week; its integral to mapping out our daily workload.

Cons:

When there are a lot of cards, the inability to colour or assign some level of visual hierarchy can render some projects a bit overwhelming. Being able to assign some visual tag would be nice. I am excited to see the mobile app update to the new UI.

Pellegrino L.

Verified reviewer

Computer Hardware

2-10 employees

Used daily for less than 12 months

Review source

Reviewed November 2018

I've been searching very long for an app like this

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

it was not easy to find it but in the end I came across this app that manages to meet my needs precisely. it is easy to assign tasks, it is easy to monitor if they have been performed, it is easy to attach files that are automatically saved in the cloud.

Cons:

the design could sometimes be a bit confusing, the smartphone application is to be improved

Mark L.

Verified reviewer

Used weekly for less than 12 months

Review source

Reviewed July 2018

A bit clunky, but does the job as a task management tool for teams

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

It's a capable task management system that checks all the boxes. You can tag other users to loop them in and assign tasks, you can set up subtasks underneath projects, leave comments, etc. It's also cheap for small teams.

Cons:

It's particularly lacking in ease-of-use. I feel like things always take me a little longer than they should in Flow because I'm not sure where to go in the app. If I were more seasoned using it, that would be less of an issue, but it speaks to a need to improve the UX if it's not clear how to do things naturally. I don't think it's better than Asana at anything, and Asana is free for up to 15 people.

Arun Sarathy P.

Verified reviewer

Design

Self-Employed

Used weekly for less than 6 months

Review source

Reviewed March 2022

Neat alternative to Trello

Ratings Breakdown

Ease of use

Functionality

Pros:

First thing I noticed was its cleaner interface with soothing colors. I am a big fan of minimalistic design and Flow nailed it. The interface closely resembles to Encharge, but I digress. Since, I also use Trello, Flow was quite easy to adapt, use at the outset. Their kanban boards, collaborative features and lightweight design set them apart from other similar tools. I have just started to give this a try and might soon switch to it completely because it's cool. But there is one thing that stops me which is its storage for the basic plan.

Cons:

Nothing much. With 25+ member teams the basic plan of just 50GB storage is quite disappointing.

James W.

Verified reviewer

Used daily for less than 6 months

Review source

Reviewed May 2018

Put simply, it works. We are a company of remote staff, meeting only once per week. Flow is crucial.

Allows our remote-working business to collaborate extremely well indeed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is not a chore to add new projects, or update them. Many similar services make admin a pain, whereas Flow keeps it at a minimum.

Cons:

We chose Flow for several reasons, with one being the gantt chart that similar software doesn't have. However, Flow would be so much more useful to us if gantt charts could be printed/exported. Hopefully this gets changed in future releases.

Juan B.

Verified reviewer

Computer Software

2-10 employees

Used weekly for free trial

Review source

Reviewed July 2023

The tool i never knew i needed

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I liked this tool for its appearance. Yes, its interface is quite nice and modern. It's cool how instead of having a single place to write down your to-dos, you now have multiple tabs and sections that you can explore to find those tasks you forgot existed.

Cons:

The fact that there are so many features and options can be a bit confusing.

Showing 1 - 10 of 103 Reviews

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