Ideagen Collaboration Portal 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Ideagen Collaboration Portal

4.5

(68)

Pricing

Pricing available upon request

About Ideagen Collaboration Portal

Ideagen Collaboration Portal (formerly Ideagen Huddle) is a secure enterprise client portal designed for external stakeholder collaboration with government-grade security standards.
The platform is the first SaaS collaboration solution to achieve FedRAMP certification in the United States and is trusted by over 80% of UK Central Government agencies. It meets ISO27001, Cyber Essentials Plus, and HIPAA requirements for secure information sharing.
Built for secure external collaboration, the system enables organizations to safely share sensitive documents and manage projects beyond internal firewalls, with full control over access permissions and data protection.
Automatic version control ensures all users access the latest documents, supported by comprehensive audit trails and change tracking for compliance and oversight.
Enterprise-grade functionality includes task management, approval workflows, file request systems, and project coordination tools. The platform supports up to 500 file requests simultaneously, with secure workspace management and automated notifications.
Native mobile applications allow secure access from any device, while integration with enterprise systems and Mic...

Ideagen Collaboration Portal Screenshots

Ideagen Collaboration Portal Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

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Ideagen Collaboration Portal Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Ideagen Collaboration Portal
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Approval Process Control
Assignment Management
Audit Trail
Authentication
Calendar Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Compliance Tracking
Contact Management
Content Creation
Content Library
Content Management
CRM
Customizable Branding
Customizable Reports
Customizable Templates
Data Import/Export
Data Security
Data Synchronization
Document Classification
Document Review
Document Storage
Document Templates
Drag & Drop
Electronic Signature
Email Management
Encryption
Feedback Management
File Management
File Recovery
File Transfer
Full Text Search
Idea Management
Knowledge Base Management
Member Directory
@mentions
Minutes Management
Mobile Access
Mobile App
Monitoring
Offline Access
Portfolio Management
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Real Time Editing
Real-Time Notifications
Real Time Synchronization
Remote Access/Control
Reporting/Project Tracking
Risk Management
Role-Based Permissions
Search/Filter
Secure Data Storage
Single Sign On
SSL Security
Task Editing
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Third-Party Integrations
Two-Factor Authentication
User Management
Version Control
Workflow Management

Ideagen Collaboration Portal Integrations

Microsoft 365

Google Workspace

Microsoft Outlook

RightSignature

Microsoft SharePoint

Ivanti Neurons for MDM

See all 7 integrations

Ideagen Collaboration Portal User Reviews

Overall Rating

4.5

Ratings Breakdown

63%

28%

Secondary Ratings

Ease of Use

4.5

Value for money

4.2

Customer support

4.4

Functionality

4.3

Have you used Ideagen Collaboration Portal and would like to share your experience with others?

Gregg L.

Verified reviewer

Staffing and Recruiting

1001-5000 employees

Used other for less than 2 years

Review source

Reviewed October 2019

Splendid product with bundles of superb features

Overall I am having outstanding experience with this amazing product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This certain product helps me to easily make connections with my teammates and also with the people inside my organization. Apart from this it helps me to access all the documents and also to set permissions whether a particular person can view or edit the document or not is now completely under my control.

Cons:

Each and every feature is mind blowing from managing files to customize dashboard according to my convenience. It is totally a complete package with no cons at all.

Patrick G.

Verified reviewer

Government Relations

11-50 employees

Used daily for less than 6 months

Review source

Reviewed December 2022

Huddle-Sussex

The software is great, I love it. The sales team is exceptional, very knowledgeable. The customer service is terrible, and is really making me upset that I can't just have control over the features myself.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that its very easy to use, integrates super well with work products and has a great dahsboard.

Cons:

The customer service is so bad. The rep has no answers and is really slow to find those answers.

Reasons for choosing Ideagen Collaboration Portal

The sales team really did a great job of setting up a trial and answering all my questions.

Verified

Reviewer

Used daily for less than 6 months

Review source

Reviewed February 2017

Some major drawbacks....

I am SWOTing Huddle as we are trialing the software for enterprise use. Some major flaws that are hard to ignore with a couple I consider "critical points of failure".

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

- lovely clean interface, very intuitive - able to set individual nested folder access permissions - able to add some custom fields to the tasks - tasks automatically appear in the calendar giving a easy visual of upcoming priorities - this is of course reliant on task entry including a due date. - version history restore is really neat and easy to navigate

Cons:

1. No reporting capacity 2. can't upload folders desktop app creates multiple duplicates of folders & files brought down to edit, but doesn't delete them, this poses a significant 'bloat' potential on user's hard drives. 3. The desktop app nests the sync'd folders very deep and (on the Mac) are hidden files causing further problems for less tech savvy users. 4. Can upload zip files through web browser, but cannot uncompress, need to use the desktop app, then rezip to upload. So at project start-up does not seem to be a way to upload multiple documents apart from one by one. 5. Adding custom fields to the tasks to assist with filtering, but only allows you to filter on one field, e.g. by project. would be much better to filter (e.g.) by project and priority - this would allow to filter by "Particular project tasks that are High Priority". 6. No GANTT chart, no timeline, no time tracking, no dependancies, hard to make quality decisions about upcoming projects based on past projects.

Verified

Reviewer

Accounting

51-200 employees

Used monthly for less than 2 years

Review source

Reviewed September 2025

Very helpful and convenient product

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Huddle is a very useful and convenient way to stay in contact with clients. It is easy to provide and request documentation from clients and straightforward in doing so.

Cons:

My only downside in using Huddle was in the way of logging in. I found it very inconvenient needing to log in every time I wanted to use the product and that it would forcibly log me out after short instances of not using it.

Hannah D.

Verified reviewer

Environmental Services

1001-5000 employees

Used weekly for more than 2 years

Review source

Reviewed October 2024

Great for Sharing

great, perfect for sharing files across projects and teams especially with more remote working these days

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have used Huddle for many years and find it very easy to use and understand never had any issues

Cons:

uploads can sometimes take a while, especially for larger files

Anthony P.

Verified reviewer

Food & Beverages

5001-10000 employees

Used daily for less than 2 years

Review source

Reviewed November 2020

Fantastic for file sharing

Huddle has greatly helped us cut costs related with paperwork because we are able to share documents online

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like Huddle because am able to work on different files at a time and generating folders and subfolders

Cons:

I would highly recommend Huddle if it had a group chat option

Steve D.

Verified reviewer

Investment Management

1001-5000 employees

Used weekly for less than 2 years

Review source

Reviewed June 2020

Huddle.... Incredible and amazing platform for file storage.

My experience with Huddle has been really amazing and helpful. I like that it supports top security for your files thus making it a very secure solution for file management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Huddle is a solid solution that makes file management easier and faster. It enables you to quickly access your files, documents and share them safely and securely. It is easy to use and implement.

Cons:

I found nothing to dislike about Huddle. It is complete and meets my needs.

Helen S.

Verified reviewer

Internet

2-10 employees

Used daily for less than 6 months

Review source

Reviewed November 2018

Great collaborative tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Huddle makes it easy to collaborate with multiple team members. You can keep track of everything. Audit trails and version control are really useful features for us.

Cons:

Some strange issues with approvals happening before all amendments have been made to a document. Can get into a bit of a muddle sometimes but hasnt happened often.