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Tutorbase

Overview

Tutorbase 2026: Benefits, Features & Pricing

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On this page
  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

Tutorbase
Tutorbase
5.0
(1)

Pricing

Pricing available upon request

About Tutorbase

Tutorbase is the all-in-one platform for tutoring centers and language schools. Schedule lessons, automate billing, manage leads, and calculate payroll—all in one system built specifically for tutoring businesses.

Stop juggling disconnected tools

If you're using spreadsheets for scheduling, a separate app for invoicing, WhatsApp for parent communication, and another system for tracking teacher hours—you know the pain. Data lives in five places. Nothing talks to each other. Weekends disappear into admin work.

Tutorbase replaces that chaos with one connected system where everything flows automatically.

Four pillars, one connected system

Students → Scheduling → Billing → Payroll

When a student enrolls, they're in your CRM. When you schedule their lesson, it's on the calendar. When the lesson happens, the invoice generates automatically. When the teacher completes sessions, their payout calculates instantly.

One flow. Zero manual work.

Students and CRM
Capture leads from your website and WhatsApp (95% open rates vs 20% for email). Track every inquiry through a visual pipeline until they become enrolled students. Manage families, payers, and student profiles in one place. No mor...

e leads falling through cracks. Scheduling Drag-and-drop calendar built for tutoring. Schedule one-on-one lessons, group classes, and trial sessions. Set up recurring lessons once—Tutorbase generates all future instances automatically. Room management prevents double-booking. Teacher availability syncs with Google Calendar. Billing Lessons become invoice line items automatically. Support for hourly billing, packages, prepaid credits, and custom pricing. Automated payment reminders reduce chasing. Cancellation fees and credit notes handled cleanly. No more weekend invoicing sessions. Payroll Every completed lesson automatically adds to teacher payouts. Flexible compensation: hourly, per-lesson, per-student, or revenue share. Weekend premiums, holiday bonuses, and manual adjustments all supported. One-click batch approval. Zero payroll disputes. Who uses Tutorbase Solo tutors tired of administrative chaos. Tutoring centers with 5-50 teachers. Language academies and test prep companies. Multi-location tutoring franchises. If you schedule lessons and send invoices, Tutorbase fits. Pricing that scales with your success 1% when you invoice. That's it. No per-user fees. No per-lesson charges. No setup costs. Slow month? Your platform costs drop to zero automatically. Most tutoring businesses pay $30-$150/month—and get everything included. Why tutoring centers switch CRM with lead pipeline (most competitors don't have this). WhatsApp integration (most competitors don't have this either). Drag-and-drop calendar (not form-based scheduling). Automatic lesson-to-invoice conversion. Teacher payroll built in (not a separate system). Multi-location support with centralized reporting. Results from real customers 5+ hours saved per week on admin. 90% reduction in billing errors. 3 days faster payment collection. Zero payroll disputes. Getting started Free to start. No credit card required. Most schools are fully operational within 2-3 days. Our team helps import your existing data—students, schedules, billing history. We've migrated hundreds of schools from Teachworks, TutorCruncher, and spreadsheets without disruption. Used by 500+ tutoring centers worldwide.

Tutorbase Screenshots

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Tutorbase Pricing and Plans

Starting price: Pricing available upon request
Free Trial
Free Version

Tutorbase Features

  • Popular features found in Tutoring
    Automatic Grading
    Billing & Invoicing
    Learning Paths/Tracks
    Online Classes
  • More features of Tutorbase
    Activity Dashboard
    Alerts/Notifications
    Appointment Management
    Appointment Scheduling
    Attendance Management
    Attendance Tracking
    Automated Scheduling
    Availability Management
    Booking Management
    Calendar Management
    Calendar Sync
    Class Scheduling
    Client Management
    Communication Management
    Credit Card Processing
    CRM
    Customer Database
    Customizable Branding
    Customizable Templates
    Document Management
    Email Reminders
    Employee Management
    Event Calendar
    Event Scheduling
    Expense Tracking
    Invoice Management
    Invoice Processing
    Learning Management
    Lesson Notes
    Mobile Access
    Multi-Location
    Multi-Period Recurring Billing
    Multiple User Accounts
    Online Payments
    Parent/Student Portal
    Process/Workflow Automation
    Progress Reports
    Progress Tracking
    Recurring Appointments
    Reminders
    Reporting/Analytics
    Scheduling
    Secure Data Storage
    Self Service Portal
    SMS Messaging
    SMS Reminders
    Third-Party Integrations
    Transaction History
    Website Integration

Tutorbase Integrations

Google Workspace
Google Workspace
Xero
Xero
PayPal
PayPal
Lessonspace
Lessonspace
Google Meet
Google Meet
Slack
Slack

See all 12 integrations

Tutorbase User Reviews

Overall Rating

5.0

Ratings Breakdown

5

100%

4

0%

3

0%

2

0%

1

0%

Secondary Ratings

Ease of Use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

Have you used Tutorbase and would like to share your experience with others?

David's profile

David C.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 2 years

Review source

Reviewed August 2025

Finally something that makes sense

5

We’ve tried platforms like Teachworks and TutorCruncher before, but tutorbase has been the easiest to use by far. It’s reliable, simple, and feels like it was actually made for tutoring centers. We’ve saved tons of time and reduced admin chaos. Would definitely recommend.

Ratings Breakdown

5
Ease of use
5
Value for money
5
Customer support
5
Functionality
icon
Pros:
It focuses on what actually matters for tutoring businesses: lesson scheduling, invoicing, payroll... and does those things really well. The UI is clean, setup was fast, and everything just works. Also, the team is super responsive to feedback and quick with improvements.
Cons:
Not much honestly. Some smaller features from bigger platforms aren’t there yet, but the core experience is way smoother and the team keeps shipping updates fast, so it’s not a big issue.

Reasons for switching to Tutorbase

teachworks has many features but many of them, we couldn't even use many of them because they didn't really fit our schools processes

Read More

Showing 1 - 1 of 1 Reviews

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