HighGear 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

HighGear

4.8

(24)

Pricing

Starting at $65.00 per month

About HighGear

HighGear is a cloud-based and on-premise workflow automation solution that helps small to large businesses manage tasks, projects, progress and communication. Plus, it allows users to create forms, automate procedures and review reports via multi-device access.

Primary features of the platform include reporting/analytics, spreadsheet view, time tracking, drag-and-drop form builder, task manager, real-time reporting and more. HighGear includes visual workflow engine that enables users to create custom applications with multiple nodes such as entry, decision, action and exit. It allows creating color-coded sections to highlight, label and monitor performance across each stage. Additionally, its analytics provides insights into projects with completion status, duration and number of projects.

HighGear integrates with various third-party applications such as Oracle, Microsoft Active Directory, Google Maps, Salesforce, HubSpot and Symantec VIP. The product is available on a per month subscription pricing and support is extended via phone, email, documentation and online helpdesk.

HighGear Screenshots

HighGear Pricing and Plans

Starting price: $65.00 per month

Free Trial

Free Version

Free

$0.00

per user, per month

Plan includes:

Highgear University
Integrated Chat or Messaging
Mobile Access
Ocassional Assignment
Occasional Edits
Single Sign-on
Unlimited Dashboards
Unlimited Notifications
Unlimited Reports
Unlimited Requests

Licensed

$65.00

per user, per month

Plan includes:

Highgear University
Integrated Chat or Messaging
Mobile Access
Single Sign-on
Unlimited Assignments
Unlimited Dashboards
Unlimited Edits
Unlimited Notifications
Unlimited Reports
Unlimited Requests

Team

Pricing available upon request

Plan includes:

100gb Storage
15 Custom Forms
1 Attendee Per Year Allowed for Advanced Live Training
50k API Transactions Per Month
5 Custom Workflows
Private Database
Secure API
Shared Platform
Unlimited Access to Highgear University Online

Department

Pricing available upon request

Plan includes:

15 Custom Workflows
250k API Transactions Per Month
2 Attendees Per Year Allowed for Advanced Live Training
45 Custom Forms
500gb Storage
Dedicated Customer Success Manager
Multi-Language Availability
Private Database
Quick Start Package for 1 Process
Secure API

Business

Pricing available upon request

Plan includes:

150 Custom Forms
2tb Storage
4 Attendees Per Year Allowed for Advanced Live Training
500k API Transactions Per Month
50 Custom Workflows
Assistive Technology (508/WCAG)
Authentication Support (Plugins + CAC)
Dedicated Customer Success Manager
Dedicated Implementation Support
FIPS Support

Global

Pricing available upon request

Plan includes:

Dedicated Customer Success Manager
Dedicated Implementation
Quick Start Package (Custom)
Unlimited Access to Highgear University Online
Unlimited Attendees Per Year Allowed for Advanced Live Training
Unlimited Custom Forms
Unlimited Custom Workflows

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HighGear Features

Popular features found in Workflow Management
Access Controls/Permissions
Alerts/Notifications
Approval Process Control
Collaboration Tools
Compliance Tracking
Document Management
Drag & Drop
Forms Management
Reporting/Analytics
Search/Filter
Third-Party Integrations
More features of HighGear
Activity Dashboard
Activity Tracking
API
Assignment Management
Audit Management
Audit Trail
Autofill
Business Process Automation
Business Process Control
Calendar Management
Commenting/Notes
Compliance Management
Conditional Logic
Configurable Workflow
Cost-to-Completion Tracking
CRM
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Dashboard
Data Capture and Transfer
Data Import/Export
Data Visualization
Deployment Management
Document Storage
Electronic Signature
Email Management
Forms Creation & Design
For No-Code Development
Full Text Search
Gantt/Timeline View
Graphical Workflow Editor
Integrations Management
Milestone Tracking
Mobile Access
Monitoring
Multiple Projects
No-Code
Percent-Complete Tracking
Performance Metrics
Pre-Built Modules
Prioritization
Process Change Tracking
Process Modeling & Designing
Process/Workflow Automation
Progress Tracking
Projections
Project Planning
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Tasks
Reminders
Reporting & Statistics
Resource Management
Role-Based Permissions
Rules-Based Workflow
SSL Security
Status Tracking
Surveys & Feedback
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Template Management
Templates
Time & Expense Tracking
To-Do List
User Management
Version Control
Visual Modeling
Web Forms
Web/Mobile App Development
Workflow Configuration
Workflow Management

HighGear Integrations

HubSpot CRM

ClicData

Microsoft Azure

Microsoft 365

Zapier

Microsoft SharePoint

See all 18 integrations

HighGear User Reviews

Overall Rating

4.8

Ratings Breakdown

88%

Secondary Ratings

Ease of Use

4.5

Value for money

4.6

Customer support

4.8

Functionality

4.7

Alexandra S.

Verified reviewer

Financial Services

11-50 employees

Used daily for less than 2 years

Reviewed December 2021

Turning Point Financial

Fantastic - the team has been great, always available to answer any questions. It's changed our business completely. For the first time, ever, we have complete transparency into our business processes. We feel very supported and thankful to have HighGear!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Very easy to use overall, provides amazing transparency and accountability.

Cons:

Building workflow is easy, but users and permissions can be tricky!

Reasons for choosing HighGear

It was the only system that was fully customizable the way that we needed it to be, and could handle the wide variety of workflows that we needed to build and manage.

Kathy T.

Verified reviewer

Financial Services

11-50 employees

Used daily for less than 12 months

Review source

Reviewed September 2020

Game changer!

They are a well run, conscientious company that wants to truly deliver value. That's the impression I get with every interaction. If they don't know something they find out. Also, the software itself is super unique. For example, when the head of my Operations Department wanted to explore linking it with data from another program, they worked with her to find the best solution for the best cost (i.e., building an integration). Ultimately this was cost effective and allowed us to utilize the software in more of our process areas. Working with them was the bright light for us during this horrid year (2020). They allowed us to become entirely virtual, innovative, and lower costs all at once.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software allows us to finally do what we've wanted to do for 10 years - create SMART workflows and processes that save our operations people TIME. Also, now that we know of the software's capabilities we are adding new development to our list of process improvements. This would equate to hundreds of thousands of dollars in traditional programming costs, but we are paying a very tiny fraction of any development efforts in the past. And our return on investment was immediately measurable. IT IS SO INTUITIVE AND FLEXIBLE.

Cons:

In the beginning there is a learning curve, but in the grand scheme of things that is a small price to pay for what we got.

Reasons for choosing HighGear

We wanted to control more of the development and had the staff to take on the challenge. Their platform allows this.

Benoit D.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 2 years

Reviewed December 2021

Implementation and ease of use

The impact of this tool was almost immediate and the level of adoption by our users was very high. As we involved most/all our functional teams in the design and development, they all understood and contributed to the design and development and testing and deployment, which made this a successful project. The whole "Change Management" is a key element of how a company will deploy this solution. One should really design their implementation carefully to consider all these non-technical elements seriously to make the project and HighGear implementation successful

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I think the implementation went fairly for our company. We have implemented over 6 new processes across our organization and our employees (USER) have been able to adapt quickly and are now using the tools everyday with ease.

Cons:

I'm not sure if it is a CON, but rather ho to deploy effectively the HighGear application. To be successful in deploying HighGear, there is a fair number of efforts in the development and design of the process you want to automate. We use Design Excellence tools (not included in HighGear offering) to help use design and develop our process and eliminate nonvalue added work and make sure all the appropriate functional group were involved throughout this effort. The duration of this preparation is far longer than the configuration testing and launch of the HighGear process. I say it takes 66% of you time to design and develop and 34% to code/configure HighGear, test it and deploy it! I wish there would have been a process or best practice available with the product to help us develop our HighGear solutions.

Reasons for choosing HighGear

Ease of use, capabilities and price

Reasons for switching to HighGear

Did not have a god mean to involved effectively the entre functional groups needed through the process and it was difficult to have real time dashboard. Also, we have multiple processes that all interacts within each other and in the pass (using Excel) we have to do a lot of manual entries to replicate what we are currently doing automatically within HighGear environment.

Edna D.

Verified reviewer

Real Estate

51-200 employees

Used daily for more than 2 years

Review source

Reviewed June 2019

HighGear got our Company Organized!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

HighGear took our company for very disorganized to a company that had added structure. We were dealing with a company growth spurt and needed to add structure to our growing company. We could no longer do business the way we were before. HighGear helps multiple departments communicate on day to day tasks as well as larger projects. We are currently looking into expanding our use of HighGear. Overall this product is great!

Cons:

There is no answer generator. Example: If the user answers yes to a question certain fields appear or become applicable on the same form.

Reasons for choosing HighGear

Price and what the features that it offered.

Gideon B.

Verified reviewer

Media Production

51-200 employees

Used daily for more than 2 years

Review source

Reviewed March 2025

A modern workflow management tool

The software is a one stop solution for managing workflows. It is easier to implement compared to its competitors.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Product's effectiveness in business rule management and general report building.

Cons:

Customer services providers of the software are not as helpful. They delay so much.

Tina M.

Verified reviewer

Construction

11-50 employees

Used daily for less than 6 months

Review source

Reviewed December 2024

Best program to use

I love it so much! Make things run so much smoother

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

How user friendly it is , really makes my lift a lot easier

Cons:

How long it took to fully implement into the company.

Vincent W.

Verified reviewer

Financial Services

11-50 employees

Used daily for more than 2 years

Reviewed December 2021

HighGear Review Demand Manager Pty Ltd

Demand Manager is extremely satisfied with the use of HighGear and we have had a great customer experience since we started using this software. I has exceeded our expectations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The reason why we started using HighGear is because it's flexible, customisable and suitable for large volumes of prjects. HighGear hasn't disappointed and we would not be where we are now without this software. The service we have received from HighGear has also been exceptional.

Cons:

There were some features missing when we first starting using HIghGear, but through new releases these have now been well and truly implemented and exceeded.

Reasons for choosing HighGear

This was the only alternative projects we tested and we were happy with it.

Reasons for switching to HighGear

The database we were using was out of date, it's use was time consuming, had limited capacity, and was inflexible in terms of making changes.

Brooke W.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for less than 2 years

Review source

Reviewed May 2020

Highgear has automated our business logic and provided fantastic customer support.

Highgear’s software has been invaluable to our organization with regards to removing the complexity of managing projects.. We are required to capture pertinent information to provide at the State level, and the automation of that process has helped us achieve the requirements seamlessly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The organizational structure of Highgear’s team has been a huge plus in our experience. Clearly defined roles and responsibilities on their teams have ensured that at each touch point we are able to get an answer quickly. At the onset of utilizing their services, the requirements elicitation and scope of our needs was thorough and precise and has only needed tweaking as our organization has grown. Their assistance with understanding our business model and clearly defining outcomes in workflow was impressive. Any questions to the support team are answered quickly and efficiently. At each release of new features we have found the assistance from product managers, trainers and solutions architects to be thorough, with an option for self-paced learning through their LMS that would be useful to administrators as a continued resource.

Cons:

There are helpful features that might be missed without a fully engaged team or admin pushing them, and to identify the full scope of what HighGear offers requires a time commitment to attend training. In our experience, this investment of time has resulted in improved organizational project management and clean business logic process.

Elaine H.

Verified reviewer

Machinery

51-200 employees

Used daily for more than 2 years

Reviewed December 2021

Fast changes

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Since purchasing High Gear, every meeting that I am in where we are trying to solve project management issues, the answer is usually "Let's just create a task or add a checklist item in High Gear then we don't have to worry about it getting done." This is something that literally can take as little as a few minutes sometimes! No getting quotes and waiting to get with a custom programmer to write code. I have to also pay tribute to the Customer Support...better than any other!

Cons:

I would like more functionality to make task forms look and feel different to the end user with the use of colors, shapes, fonts, etc.

Verified

Reviewer

Commercial Real Estate

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2019

HighGear was a lifesaver!

Excellent! Customer support is the best of any software company I've ever dealt with.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We recently had an employee leave the company unexpectedly and without HighGear it would have been so much more difficult of a transition. Because we work in various locations, the collaboration that HighGear provides was a lifesaver! No one had to go to her desk and search through paper files to figure out what was outstanding. We could easily assign the tasks to others within the office. Updating the workflows was simple. It was also very helpful for us to understand all the various tasks that she was responsible for so we could reevaluate and streamline processes.

Cons:

Assigning permissions takes some getting used to. Once you wrap your head around it, it's not a big deal though.

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