Projectmates 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Projectmates

4.2

(83)

Pricing

Pricing available upon request

About Projectmates

Projectmates is a cloud-based construction project management software designed to help owners, project managers, and teams manage the entire project lifecycle—from initial concept through to closeout—all in one unified platform. This powerful yet user-friendly solution eliminates the need for multiple disconnected systems, consolidating all your project data into a single digital ecosystem. With Projectmates, owners gain real-time access to critical project information, enabling them to make more informed decisions without jumping between software systems or struggling with outdated tools.

One of the standout features of Projectmates is its seamless integration capabilities. Whether you're using existing software systems or industry-standard tools, Projectmates integrates easily with your current tech stack and ensures that data flows smoothly, preserving integrity across all platforms, including legacy systems. This connectivity is vital for streamlining workflows, reducing manual tasks, and enabling collaboration across project teams, contractors, and stakeholders. Additionally, the full mobile functionality of Projectmates ensures that project managers and teams can access and...

Projectmates Screenshots

Projectmates Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Enterprise solution

Pricing available upon request

No plan information available

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Projectmates Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Projectmates
2D Drawing
3D Imaging
Access Control
Access Controls/Permissions
Accounting Integration
Action Management
Activity Dashboard
Activity Tracking
Add & Edit Photos
Alerts/Notifications
Annotations
API
Approval Process Control
Assignment Management
Audit Trail
Bid Management
BIM Modeling
Budget Control
Budgeting/Forecasting
Budget Tracking
Building Information Model
Calendar Management
Cash Management
Categorization/Grouping
Change Order Management
Client Portal
Collaboration Tools
Commenting/Notes
Commercial
Communication Management
Compliance Management
Construction Breakdowns
Contract/License Management
Cost Estimating
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Data Synchronization
Design Management
Document Storage
Drag & Drop
Feedback Management
Financial Analysis
Financial Management
For AEC Industry
For Commercial Real Estate
Forecasting
Forms Creation & Design
Idea Management
Image Capture
Inspection Checklists
Inspection Management
Invoice Management
Issue Tracking
Job Costing
Key Performance Indicators
Mobile Access
Mobile App
Multi-Channel Communication
Portfolio Management
Productivity Analysis
Progress Tracking
Project Accounting
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Project Workflow
Proposal Management
Punchlist/QA Walk Management
Purchase Order Management
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring/Subscription Billing
Recurring Tasks
Remote Support
Reporting/Project Tracking
Reporting & Statistics
RFI & Submittals
RFP Management
Risk Assessment
Risk Management
Scheduling
Search/Filter
Side-by-Side Comparison
Status Tracking
Subcontractor Monitoring
Summary Reports
Supplier Management
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Third-Party Integration
Third-Party Integrations
User Management
Version Control
Workflow Management

Projectmates Integrations

JD Edwards EnterpriseOne

Docusign

Microsoft Power BI

Procore

Projectmates User Reviews

Overall Rating

4.2

Ratings Breakdown

52%

36%

Secondary Ratings

Ease of Use

4.0

Value for money

3.6

Customer support

4.6

Functionality

4.0

Kyle W.

Verified reviewer

Construction

201-500 employees

Used unspecified for less than 2 years

Review source

Reviewed January 2016

Construction Manager use

We as a CM firm have used this software for one of our clients. It is not what we typically use for the rest of our clients but it is VERY functional and user friendly. The App is great in that you can do all of your daily updates/paperwork off of your phone if you wanted to. I would recommend this to any of my clients to manage their construction department.

Ratings Breakdown

Ease of use

Value for money

Customer support

Pros:

Ease of use while completing daily reporting and uploading photos from your device.

Cons:

Some of the navigation is cumbersome. It seems like there are too many places to go for the same item. There is a Project photos folder yet there is also a "Photos" upload area that is totally separate.

Zabadee S.

Verified reviewer

Construction

10000+ employees

Used daily for less than 6 months

Review source

Reviewed September 2021

Projectmates Project Collaboration

It is an awesome experience! I really enjoy sharing all of my project status with my Project Teams entered into the software!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Dashboard on Status and Construction Schedule Tool used for upon in coming Activities and Tasks.

Cons:

The training videos don't go into enough detail in the Projectmates University Videos.

Reasons for switching to Projectmates

[SENSITIVE CONTENT] required using Projectmates.

Stephen O.

Verified reviewer

Real Estate

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed June 2020

ProjectMates is adequate - just not great

It is OK, not great for managing Real Estate Deal Making.

Ratings Breakdown

Ease of use

Functionality

Pros:

The ease of logging into the system -honestly it seems that many other features are not intuitive and take too many clicks to do what needs to be done

Cons:

The threethings that would be most valuable to me for Systemates to greatly improve(assuming the schedule feature works) are: 1) Ease of creating ad hoc reports and the format of those reports - huge disappointment that makes my job more difficult and time consuming 2) Discussion Forum - needs to work more like an email. When I went to post a reply to an existing discussion: i) the entire message chain needs to visible; ii) I should be able to add comments into an existing message and change font color, size or something for a new comments to stand out. 3) invoice approval system/process - i should able to forward or question an invoice to another party on projectmates or a specific project If you can't fix any of the above i need to be able to multiple screens open at the same time and the use of multiple internet software at the same time

Chuck B.

Verified reviewer

Hospitality

501-1000 employees

Used daily for less than 2 years

Review source

Reviewed June 2020

Stonebridge Review

Very positive. Helps to keep the budget and costs organized.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use; flexible; somewhat intuitive.

Cons:

Vendor report feature could be improved. Vendor Summary should include the sum total of the original contract, plus any change orders added. As it is now, you have to use a calculator to find this number. Also, if you show the total amount of committed cost, this would allow for the balance of what's remaining in a commitment to be quickly identified. Again, the only way to see what's left is to use a calculator to find the commitment balance.

Reasons for choosing Projectmates

Projectmates is more Owner friendly. Procore is more suited for a GC.

Steve Gatto G.

Verified reviewer

Construction

51-200 employees

Used daily for more than 2 years

Review source

Reviewed September 2021

Intuitive Software - Our Clients Love it!

Our main client, a Federal Government Agency, is very happy with the ease of use by their stakeholders. As the administrator I find it very easy to setup new users and get them up to speed quickly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Seamless processing of everyday Construction Projects tasks: RFIs, Submittals, Schedule Updates, Daily Reports, Photos, and Ball-in Court management.

Cons:

I really can't think of any issues with the software.

Cory Q.

Verified reviewer

Construction

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed June 2021

Needs to integrate seemless with Procore

Did not like

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Overall I did not like at all. Procore organization is way better and the integration did not work

Cons:

Submittals did not organize very well, nor did they integrate with procore.

Vendor Response

Hi Cory, Thank you for taking the time to leave your feedback. It's always disheartening to hear that someone is having difficulties with an aspect of the software. From your response, it sounds like you need to add the Projectmates Connector app from the Procore App Marketplace. The Connector imports RFI and Submittals into Projectmates with a single click along with any corresponding attachments. It also creates a submittal register if needed. When an RFI or Submittal is closed within Projectmates, it seamlessly updates the associated items in Procore. Happy to help get you set up properly to ensure the platforms are integrated properly, simply email our API team at apisupport@systemates.com.

Replied September 2021

David O.

Verified reviewer

Supermarkets

201-500 employees

Used daily for less than 6 months

Review source

Reviewed June 2020

Project Mates for the supermarket refrigeration setor

Great product for AHT Cooling.

Ratings Breakdown

Ease of use

Functionality

Pros:

For myself, I was to implement the software to assist in performing, and documenting our Preventive Maintenance Service to our clients. I have 5 stores that were assigned to me. I found that keeping track of what I had completed, and what was still outstanding from the preloaded information of refrigeration assets was very easy to use. I have experiences with a lot of maintenance software programs such as Yardi, Boss, Service Now, IMES. Very predictive in how it was behaving after a few days of using it. My Manager is submitting along with 30 + additional stores, the documentation to the owners directly from PM. I'm sure our clients will find it is very customer friendly. They should be able to see how their stores are performing directly from the information I recorded. This information has a lot to do with a LEED report that your software actually will be looked at from the EPA and several other agencies. Our clients are depending on a healthy rebate! Thank you for a great product! Keep up the class A performing software for us FT.

Cons:

If I needed to delete a recorded section. You need to take 2 unnecessary steps that after a few edits started to eat up my time. Just try to have it a single click, delete, re enter.

Vendor Response

Thank you for taking the time to share your Projectmates review. We work hard to meet expectations like yours, and we're happy to hear we hit the mark for you. We will share your valuable feedback with the entire Projectmates team, and let them know their work is being recognized.

Replied July 2020

Drew J.

Verified reviewer

Real Estate

201-500 employees

Used weekly for less than 2 years

Review source

Reviewed June 2020

difficult to fit different operating styles

At the start it was good. Adoption started off well. We struggled though with the widespread adoption for two main reasons: 1) It wasn't most general contractors primary Construction management tool. so it became another system for them to work in which meant we were not always getting updated information because they would invoice in our system and run the job in theirs, thus hampering the information accuracy in our system 2) the cost to use the system for all users hurt this adoption. We chose not to cover all vendor costs ourselves (because more than half the users where outside of our organization) this served as a point of contention and an issue with adoption, especially given point 1. My recommendation would be two fold. Increase market share of projectmates users and find a way to balance internal mandatory user costs vs single job or multiple job costs from vendors and contractors. Lastly, the system struggled with internal adoption due to how inflexible certain aspects are. It would drive some people to track, store, and use other systems instead of projectmates which has made the system more fungible as people are not attached to it or are overly annoyed with using it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Financial controls and tracking Custom reporting nice Contract and change order tracking Deals well with construction Good customer support

Cons:

Not easy to update or modify prebuilt modules (schedules, tasks, budgets, etc.) Doesn't talk to other systems (no erp integration) No unified portfolio view Cannot work on live documents Doesn't work for other asset life cycles

Brian M.

Verified reviewer

Entertainment

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed June 2020

Main Event Entertainment Review

I have a had an excellent experience with PMates thru the years. It has given me the visibility i need to make business decisions as well as report to the Executive team. It also gives a check & balance with our Accounting Software. We continue to expand our User groups as well as expand our use of the added features to the software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The out of the box ease of use. The fact that it is set up for the End-user such as a Retailer/Restaurant Company and not from a GC viewpoint.

Cons:

1. The Reporting feels too cumbersome and PMates doesn't give you many choices of Report formats which requires my team to export to excel to create Pivot Tables and Graphs. 2. The Budget view doesn't allow you to keep the Parent rollup view locked. As soon as you click the 2nd time, the budget expands again.

Reasons for choosing Projectmates

Features, familiarity, ease of Rollout and Training Support, Price.

Doug M.

Verified reviewer

Restaurants

501-1000 employees

Used daily for less than 2 years

Review source

Reviewed June 2020

State of the Art Platform

Love it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Functionality from bid submittal to approval and invoicing.

Cons:

When setting up a project it would be helpful to require a job name in the "Bid" column so all projects get alphabetized which makes it much easier to locate. Also helpful would be the ability to sort by project data and/or to be able to search projects that have been submitted, contract status and completion.

Reasons for switching to Projectmates

Customer requirement

Vendor Response

Replied July 2020

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