YAROOMS 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

YAROOMS

4.6

(102)

Pricing

Starting at $200.00 per month

About YAROOMS

YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams.

Key Capabilities

Space & Resource Booking
Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams.

Highlights:

Custom booking rules and approval workflows
Recurring reservations and time-based restrictions
Check-in, auto-release for unused bookings
Private (incognito) bookings

Hybrid Work Scheduling
Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively.

Admins can:

Define occupancy thresholds a...

nd WFH limits > Report on attendance patterns and office utilization > Enforce hybrid work policies without micromanaging > Support flexible work while staying compliant 3. Visitor Management YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies. YAROOMS visitor management system supports: > Custom workflows for different visitor types (partners, contractors, etc.) > Branded registration and check-in experiences > Modern digital visitor log > Optional badge printing and ID verification 4. Digital Signage Real-time availability of meeting rooms and desks is displayed across: > Digital desk signs > Room displays outside meeting rooms > Large screens in lobbies and collaboration zones This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly. 5. Workplace Analytics Data dashboards provide real-time insights into: > Desk and room utilization > Hybrid attendance trends > Visitor activity > Booking behavior and space demand > Employee satisfaction with the office This helps organizations make informed decisions about space planning, future office needs, and resource optimization. Additional Features > Microsoft Teams, Outlook, and Google Calendar integrations > Mobile app and AI assistant (Yarvis) > Multi-location and timezone support > SSO support > GDPR and ISO 27001 compliance Who It’s For YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries: > Finance & Banking – for compliance and hybrid team coordination > Healthcare & Hospitals – to manage shared resources, clinical spaces, and visitor access > Government & Public Sector – for transparency, security, and facility oversight > Education & Research Institutions – for managing rooms, labs, and campus scheduling > Technology & Software – to support fast-moving, flexible hybrid workforces YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies. Business Benefits > Lower real estate and operational costs by optimizing space usage > Saved employee and management time > Improved team coordination in flexible and hybrid environments > Security and compliance for visitors and bookings > Data-driven decisions about your workplace strategy > Enhanced workplace experience for both employees and guests

YAROOMS Screenshots

YAROOMS Pricing and Plans

Starting price: $200.00 per month

Free Trial

Free Version

Starter

$200.00

usage based, per month

Plan includes:

Desk booking
Room booking
Visitor management
Multi-language
Mobile app
Meeting room & lobby display
Reception display

Business

$500.00

usage based, per month

Plan includes:

Everything in 'Starter' plus:
Interactive office map
Hybrid work planning
Analytics
Microsoft 365 integration
Google Calendar integration
Workflows

Enterprise

Pricing available upon request

Plan includes:

Everything in 'Starter' and 'Business' plus:
Single Sign-on
Teams integration
Carbon dashboard
API access
Single tenant environment
Custom features
Azure & AWS deployment

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YAROOMS Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of YAROOMS
Access Controls/Permissions
Activity Dashboard
Activity Tracking
API
Approval Process Control
Attendance Management
Attendance Tracking
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar/Reminder System
Categorization/Grouping
Class Scheduling
Collaboration Tools
Color Codes/Icons
Contact Tracing
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Digital Signature
Document Management
Drag & Drop
Email Management
Email Reminders
Employee Directory
Employee Management
Employee Scheduling
Employee Self Service
Event Calendar
Facility Management
Facility Scheduling
Floor Plans & Maps
For Offices
Hot Desking
iCalendar Support
Internal Meetings
Maintenance Scheduling
Meeting Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile Alerts
Mobile App
Multi-Location
Occupancy Management
Online Booking
Payment Processing
Photo Capture
Pre-Registration
QR Codes
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Registration Management
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Check-In/Check-Out
Single Sign On
Space Management
Space Reservation
SSL Security
Surveys & Feedback
Sustainability Management
Team Calendars
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting
Visitor Management
Visitor Tracking
Visual Analytics
Wayfinding
Workflow Management

YAROOMS Integrations

Google Workspace

Microsoft Outlook

Microsoft Teams

Okta

Microsoft 365

Google Meet

See all 7 integrations

YAROOMS User Reviews

Overall Rating

4.6

Ratings Breakdown

75%

17%

Secondary Ratings

Ease of Use

4.7

Value for money

4.5

Customer support

4.5

Functionality

4.6

Ali M.

Verified reviewer

Computer Software

501-1000 employees

Used weekly for less than 12 months

Reviewed April 2020

Review

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

- Viewing events on single page - Ease of use among company users - Simple and minimal UX

Cons:

- Not having iPhone application - Lack of synchronization with Google Calendar

Reasons for switching to YAROOMS

Lack of room booking feature

Vendor Response

Thank you for the feedback, Ali. Stay tuned - our mobile app is going live next month. We are confident it will improve your user experience.

Replied April 2020

Anchita T.

Verified reviewer

Biotechnology

2-10 employees

Used daily for less than 6 months

Reviewed June 2025

Great for co-working spaces and large teams!

It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings.

Cons:

The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app.

Vendor Response

Thank you for your feedback and suggestions!

Replied October 2025

MELISANDE K.

Verified reviewer

Hospitality

201-500 employees

Used daily for less than 6 months

Reviewed June 2024

Good tool, needs some fine-tuning

Ratings Breakdown

Ease of use

Functionality

Pros:

Relativiely easy to use once you understand that you need to plan in calendar before booking your desk. Application in Teams is very practical.

Cons:

Desk options (screen size for example) would be more practical if it was visible with a symbol on the desk rather that when hovering over desk with the mouse. The independant application on iphone is not very functional.

Vendor Response

Thank you for reviewing Yarooms, your feedback helps us create a better solution. Keep an eye out for product updates—we'll soon be launching a new mobile app!

Replied June 2024

Jenni W.

Verified reviewer

Health, Wellness and Fitness

51-200 employees

Used daily for less than 12 months

Reviewed May 2025

Easy and quick booking

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person.

Cons:

The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong.

Nisarg S.

Verified reviewer

Mechanical or Industrial Engineering

201-500 employees

Used daily for less than 2 years

Review source

Reviewed January 2025

User-friendly and good interactive workplace map feature.

Overall good experience, user-friendly and solves the problem of workstation availability management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Yarooms is a good application for desk booking as well as workplace management. The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations. Has a good customer service as well.

Cons:

Some times it is slow and glitchy. If the booking is canceled and someone else is sitting on the desk, it does not show the workplace occupied. Fault on the user per but still app should show not available.

Julie P.

Verified reviewer

Biotechnology

2-10 employees

Used daily for less than 2 years

Reviewed January 2025

Great platform for shared spaces

YAROOMS has been a helpful tool for managing shared spaces effectively. It simplifies scheduling and keeps everyone on the same page. However, the map view in the mobile app could be smoother, which would enhance usability, especially for on-the-go users. Overall, I’m happy with the software and appreciate its reliability and feature set.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Pros: User-friendly interface for scheduling and booking. Wide range of features for managing shared spaces efficiently. Reliable notifications and integrations with other tools.

Cons:

The map view could be a bit smoother in the app

Emma G.

Verified reviewer

Government Administration

201-500 employees

Used daily for less than 2 years

Reviewed February 2025

Good tool for working in the office

Yarooms is good and easy to use whether I'm at the office or on the run

Ratings Breakdown

Ease of use

Functionality

Pros:

easy to use on my laptop or mobile. Great tool for managing hotelling of workspace.

Cons:

we added extra info like who is a fire warden. Since that moves with the person rather than the desk, it also means the image of the person is not available - we see the Fire Warden icon instead. Would be nice if you could add something to face images like LI does for 'looking for work' etc...

Lily L.

Verified reviewer

Capital Markets

51-200 employees

Used daily for less than 6 months

Reviewed July 2025

User Experience with YAROOMS