YAROOMS 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

YAROOMS

4.6

(101)

Pricing

Starting at $200.00 per month

About YAROOMS

YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams.

Key Capabilities

Space & Resource Booking
Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams.

Highlights:

Custom booking rules and approval workflows
Recurring reservations and time-based restrictions
Check-in, auto-release for unused bookings
Private (incognito) bookings

Hybrid Work Scheduling
Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively.

Admins can:

Define occupancy thresholds a...

nd WFH limits > Report on attendance patterns and office utilization > Enforce hybrid work policies without micromanaging > Support flexible work while staying compliant 3. Visitor Management YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies. YAROOMS visitor management system supports: > Custom workflows for different visitor types (partners, contractors, etc.) > Branded registration and check-in experiences > Modern digital visitor log > Optional badge printing and ID verification 4. Digital Signage Real-time availability of meeting rooms and desks is displayed across: > Digital desk signs > Room displays outside meeting rooms > Large screens in lobbies and collaboration zones This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly. 5. Workplace Analytics Data dashboards provide real-time insights into: > Desk and room utilization > Hybrid attendance trends > Visitor activity > Booking behavior and space demand > Employee satisfaction with the office This helps organizations make informed decisions about space planning, future office needs, and resource optimization. Additional Features > Microsoft Teams, Outlook, and Google Calendar integrations > Mobile app and AI assistant (Yarvis) > Multi-location and timezone support > SSO support > GDPR and ISO 27001 compliance Who It’s For YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries: > Finance & Banking – for compliance and hybrid team coordination > Healthcare & Hospitals – to manage shared resources, clinical spaces, and visitor access > Government & Public Sector – for transparency, security, and facility oversight > Education & Research Institutions – for managing rooms, labs, and campus scheduling > Technology & Software – to support fast-moving, flexible hybrid workforces YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies. Business Benefits > Lower real estate and operational costs by optimizing space usage > Saved employee and management time > Improved team coordination in flexible and hybrid environments > Security and compliance for visitors and bookings > Data-driven decisions about your workplace strategy > Enhanced workplace experience for both employees and guests

YAROOMS Screenshots

YAROOMS Pricing and Plans

Starting price: $200.00 per month

Free Trial

Free Version

Starter

$200.00

usage based, per month

Plan includes:

Desk booking
Room booking
Visitor management
Multi-language
Mobile app
Meeting room & lobby display
Reception display

Business

$500.00

usage based, per month

Plan includes:

Everything in 'Starter' plus:
Interactive office map
Hybrid work planning
Analytics
Microsoft 365 integration
Google Calendar integration
Workflows

Enterprise

Pricing available upon request

Plan includes:

Everything in 'Starter' and 'Business' plus:
Single Sign-on
Teams integration
Carbon dashboard
API access
Single tenant environment
Custom features
Azure & AWS deployment

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YAROOMS Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of YAROOMS
Access Controls/Permissions
Activity Dashboard
Activity Tracking
API
Approval Process Control
Attendance Management
Attendance Tracking
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar/Reminder System
Categorization/Grouping
Class Scheduling
Collaboration Tools
Color Codes/Icons
Contact Tracing
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Digital Signature
Document Management
Drag & Drop
Email Management
Email Reminders
Employee Directory
Employee Management
Employee Scheduling
Employee Self Service
Event Calendar
Facility Management
Facility Scheduling
Floor Plans & Maps
For Offices
Hot Desking
iCalendar Support
Internal Meetings
Maintenance Scheduling
Meeting Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile Alerts
Mobile App
Multi-Location
Occupancy Management
Online Booking
Payment Processing
Photo Capture
Pre-Registration
QR Codes
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Registration Management
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Resource Scheduling
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Check-In/Check-Out
Single Sign On
Space Management
Space Reservation
SSL Security
Surveys & Feedback
Sustainability Management
Team Calendars
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting
Visitor Management
Visitor Tracking
Visual Analytics
Wayfinding
Workflow Management

YAROOMS Integrations

Google Workspace

Microsoft Outlook

Microsoft Teams

Okta

Microsoft 365

Google Meet

See all 7 integrations

YAROOMS User Reviews

Overall Rating

4.6

Ratings Breakdown

75%

17%

Secondary Ratings

Ease of Use

4.7

Value for money

4.5

Customer support

4.6

Functionality

4.6

Sergiu P.

Verified reviewer

Media Production

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Does the job it's suppose to do!

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.

Cons:

It's packed with features, sometimes overwhelming the UI

Reasons for choosing YAROOMS

We signed up and it just worked as planned. I didn't need to try anything else.

Nathan I.

Verified reviewer

Religious Institutions

2-10 employees

Used daily for more than 2 years

Reviewed September 2024

Overall Great Product

Overall good user experience with a nice design and helpful features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Expansive product, intuitive design and features, and customer support.

Cons:

Price increase. Our church benefited from the introductory cost but was dissatisfied with the significant increase.

Reasons for choosing YAROOMS

Introductory rate was attractive and fair considering other market costs.

Lionel H.

Verified reviewer

Computer Software

1001-5000 employees

Used weekly for less than 6 months

Reviewed January 2026

Nice and easy

Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time.

Cons:

When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo

Garry F.

Verified reviewer

Health, Wellness and Fitness

201-500 employees

Used weekly for less than 2 years

Reviewed January 2025

Pros & Cons YAROOMS

Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand

Cons:

There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger.

Melanie A.

Verified reviewer

Mining & Metals

10000+ employees

Used weekly for more than 2 years

Reviewed October 2025

Works well

Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when.

Cons:

I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-)

Vendor Response

Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :)

Replied October 2025

robert d.

Verified reviewer

Information Technology and Services

5001-10000 employees

Used weekly for more than 2 years

Reviewed July 2024

Yarooms - online meeting room and desk booking system

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The ease of booking using its graphic interface.

Cons:

I found the "Confirm Booking" process a hit-and-miss.

Reasons for switching to YAROOMS

A product that integrated better with o365 and offered both desk and room booking features.

Kola R.

Verified reviewer

Mining & Metals

5001-10000 employees

Used daily for more than 2 years

Reviewed September 2025

Desk Booking

My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely

Cons:

Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability.

Vendor Response

Thank you for your feedback!

Replied October 2025

Anchita T.

Verified reviewer

Biotechnology

2-10 employees

Used daily for less than 6 months

Reviewed June 2025

Great for co-working spaces and large teams!

It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings.

Cons:

The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app.

Vendor Response

Thank you for your feedback and suggestions!

Replied October 2025

Robbie G.

Verified reviewer

Education Management

501-1000 employees

Used weekly for less than 12 months

Reviewed November 2025

A game-changer for office life

Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great.

Cons:

When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience.

ktrina e.

Verified reviewer

Retail

1001-5000 employees

Used daily for less than 6 months

Reviewed November 2025

Positive Yarooms experience