Aestiva Purchase Order 2026: Benefits, Features & Pricing

Many of our users do not have purchasing experience, but this system is easy to use and has good workflow that sends documents to all the right places for approvals and processing. Aestiva Software has been a very good partner for us, supporting us effectively with almost zero down time.

Easy to use, but too basic and not helpful in generating accounting and financial reports.

We have been using Aestiva since 2019. Perhaps the best thing about Aestiva is how responsive and customizable the system is. There is a solution for every problem that you may have. Great customer support as well.

We definitely recommend Aestiva's AP system. When searching for a system, we needed it to fit our needs and adapt as we change. Its been approximately 3 years since purchasing the AP system and we've made several changes and customization's along the way and are very happy with the results. Aestiva has been supportive of any changes we want and have even offered some of their own advice to help and enhance the product. We have several vendors through which our orders are sent directly using EDI. After we contacted the vendors initially , Aestiva handled the entire process from start to finish. Aestiva's AP system has allowed us to cut staff and go paperless. Increased accuracy of entering and paying invoices, has provided a more efficient way of monitoring our Spend Down on a daily basis. Sure, there has been mistakes along the way but Aestiva has always been fair and precise in handling the situation. I would be glad to answer any questions.

Some software companies have a very limited product focus...say expense report. Aestiva supports many product offerings and does them all well. TRD started with Aestiva expense report. They tailor / develop the base product to your specs. I have never heard the words: "we can't do that" from Aestiva. Here's an example, one day I'm looking at an expense report form and it looks like a spreadsheet....with rows and columns. I ask Aestiva if they have a budget request form.....no they say but why don't we develop one? So we collaborated on the development of a budget request form and tacked on budget reporting as well. We've since added a half a dozen other forms to our "Aestiva Tool Box". If you have any type of manual form you're passing / emailing around for approval, give Aestiva a call. You will be glad you did.

We are a farm with some very specific needs when it comes to purchasing. We were referred to Aestiva by another business on Capterra who could not serve our needs. Thanks to the referral we met a company able to customize their system for us. We have found Aestiva a joy to work with. Despite not having a previous knowledge in the intricacies of farming they learned what they needed quickly. They tailored their system for us and gave us new management capabilities we did not have before. They did a great job and worked closely with us every step of the way. They are extremly easy to reach and have always been exceptionally responsive to any questions, changes, or challenges that might arise. They adapted immediately to new items that came up and were real problem-solvers and even did quite well solving problems that were not communicated well from our end. Overall they were a pleasure to work with.

We are a Logistics company with over a dozen locations through out the United States. We started using Aestiva's purchasing and invoice approval modules about a year ago. The program is very user friendly. When we have had questions about the program our sales rep and the Tech support team are very quick to respond to our needs. Their system has met our expectations. We enjoy working with them and highly recommend them.

PROS: Very user friendly Software is accessible from anywhere Designed/Tailored to business' specifications Search for PO's/Reports based on any field Set up was easy and quick Excellent customer service CONS: A little expensive but well worth the expense COMMENTS: We primarily use Aestiva's Purchasing System for tracking costs. Our Aestiva system is tailored to help track expenses over multiple shows. It includes a file download to extract data out of the Aestiva Purchasing System to upload into our Accounting System. We love the ability it has to attach quotes or invoices so they can be sent via email to a vendor. The approval system is multi-tiered and will email you when there is a PO that is waiting to be approved. Every transaction that occurs on a particular PO is documented in the note area so you know exactly where in the process the PO stands. The system is so easy to use that I rarely need to train anyone on how to use the system. Any problems are addressed quickly and efficiently. Their customer service is outstanding. We've been using them since 2014 and are very happy with this system.

We have increased our productivity in the finance department with the implementation of this program.