Priority Matrix 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Priority Matrix

4.6

(186)

Pricing

Starting at $8.00 per month

About Priority Matrix

Priority Matrix is a cloud-based project management platform that helps project managers prioritize projects and tasks and enables them to achieve visibility and accountability across different projects.

The solution enables teams to communicate among themselves, assign tasks and track progress. Priority Matrix is suitable for a variety of industries such as construction, manufacturing, real estate, banking, government, sales operations, mining, research and development, information technology and marketing.

The solution offers key features such as task management, document management, content management, version control and synchronous editing. In addition, users get instant reports on a daily, weekly or otherwise specified basis to track project status.

Priority Matrix is available on a per user per month subscription basis.

Priority Matrix Screenshots

Priority Matrix Pricing and Plans

Starting price: $8.00 per month

Free Trial

Free Version

Essential

$8.00

per user, per month

Plan includes:

Apps
Calendar
File and Image Storage- 5 GB
Local Backup
Offline Use
One Drive
Project Limit- 25
Single Sign-on
Team Work
Unlimited External Collaborators

Pro

$12.00

per user, per month

Plan includes:

Account Management
Apps
Calendar
File and Image Storage- 50 GB
License Transfer
Local Backup
Offline Use
One Drive
Project Limit- 100
Public Read-Only Items

Business

$24.00

per user, per month

Plan includes:

Account Management
Advanced Reports
Apps
Calendar
File and Image Storage- 1000 GB
Gantt Charts
License Transfer
Local Backup
Offline Use
One Drive

Enterprise

Pricing available upon request

Plan includes:

Account Management
Advanced Reports
API Developer Access
Apps
Authentication
Calendar
Customizations
Deployment
Early Access to Features
Gantt Charts

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Priority Matrix Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Priority Matrix
Access Controls/Permissions
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Archiving & Retention
Bar Chart
Brainstorming
Business Process Automation
Calendar Management
Chat/Messaging
Color Codes/Icons
Communication Management
Compliance Tracking
Content Management
Contractor Management
CRM
Customizable Dashboard
Dashboard
Data Visualization
Discussions/Forums
Document Management
Drag & Drop
File Management
File Sharing
Gantt/Timeline View
Idea Management
Issue Management
MES
Milestone Tracking
Mobile Access
Percent-Complete Tracking
Performance Metrics
Portfolio Management
Process Change Tracking
Process Modeling & Designing
Production Scheduling
Product Roadmapping
Progress Tracking
Projections
Project Management
Project Planning/Scheduling
Project Scheduling
Project Time Tracking
Real Time Editing
Recurring Tasks
Release Planning
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Requirements Management
Search/Filter
Status Tracking
Strategic Planning
Sub-Task Management
Tagging
Task Board View
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Testing/QA Management
Time & Expense Tracking
Version Control
Workflow Configuration

Priority Matrix Integrations

Microsoft Outlook

Gmail

Microsoft Teams

Evernote Teams

Microsoft 365

Google Docs

Priority Matrix User Reviews

Overall Rating

4.6

Ratings Breakdown

62%

33%

Secondary Ratings

Ease of Use

4.4

Value for money

4.3

Customer support

4.7

Functionality

4.4

Marko P.

Verified reviewer

Environmental Services

Self-Employed

Used daily for less than 12 months

Review source

Reviewed April 2022

A great tool for planning, understanding, and managing your workload

Priority Matrix allows me to divide all my current and potential project into tasks, and them allocate deadlines for them. As a visual person, I really appreciate the Gantt chart feature. It shows all deadlines and work periods of all projects/tasks side by side on a timeline. This feature allows me quickly see the workload. As I work alone (an an independent consultant) it is imperative that I at all times understand the workload ahead of me, in order to agree on realistic deadlines with my clients.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

First of all, I really appreciate the amazing customer service that the Priority Matrix team offers. Any question that I had was addressed quickly and professionally. I also really appreciate the flexibility that the software offers. On top of the usual priority matrix quadrants, one can customize all the names of the quadrants to best suite their own way of looking at work (or rather life).

Cons:

While I am sure that there are ways to improve this product, I struggle identify them.

Wilfried T.

Verified reviewer

Writing and Editing

Self-Employed

Used daily for less than 12 months

Review source

Reviewed May 2023

A Mixed Bag of Efficiency

In conclusion, this multi-platform product offers an engaging experience and remarkable customer support, creating a promising foundation. However, the occasional task deletion or movement issue and the lag in the notes tab hinder its overall efficiency. While these setbacks are frustrating, they have not overshadowed the product's potential. With continued improvement and addressing these concerns, this product could become an outstanding choice for users seeking a comprehensive and reliable task management solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

First and foremost, I must commend the fantastic customer support provided by the team behind this product. Their proactive and engaging approach has undoubtedly set a high bar for other companies. They've been swift in addressing my concerns and have shown a genuine commitment to ensuring customer satisfaction. This level of support has instilled confidence in the product's future development.

Cons:

However, a major hiccup that has marred my experience is the occasional task deletion or movement when I click on one. This unexpected behavior has led to confusion and wasted time, as I've had to retrace my steps and reorganize my tasks. Such issues significantly impact the product's usability and efficiency, leaving me yearning for a more stable and reliable system.

Shannon R.

Used daily for more than 2 years

Review source

Reviewed December 2017

Love the product, appreciated when it was less complicated

Organization

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- Ease of pulling outlook emails into tasks - Ease of being able to view on multiple devices (laptop, ipad, iphone) - Quadrant organization - Customer service is always very quick and helpful

Cons:

It used to be a simpler product which was to its benefit. I have a lot more crashes than I did years ago and issues with the emails linking to the tasks when i want to open again. Font is large compared to other programs and always resets and defaults to large. Additional functions are geared towards team organizing which isn't what everyone needs.

James M.

Verified reviewer

Management Consulting

2-10 employees

Used daily for less than 2 years

Review source

Reviewed March 2020

Excellent Platform to Execute a Strategy by Turning Ideas into actions!

I use Priority Matrix as a way to support my clients with executing their strategy. The prioritization and actions allow individuals and teams to focus on the right actions to get the desired results.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Using Priority Matrix has allowed me and my clients to be more productive and get the right things done on time! I specifically like the customization and flexibility offered by PM. Since I work with a diverse group of people, many have adopted a similar approach and have specific categories of prioritization. Priority Matrix allows me to utilize my client's categories with ease, adding a customer-centric approach to my work.

Cons:

I do not have any strong dislikes. As I begin to fully leverage the capabilities I expect to find opportunities for improvement. Based on my interactions with the PM team I'm confident they will listen and carefully determine improvements that will best suit users.

Charles D.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed January 2018

Wonderful experience using this product

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I am continually thrilled using this product. With the instructional videos, learning more each time to take the product to new limits. I have kept tracked of projects and opportunities that I may have missed. I am actually ready for my review and goals for the company this year. Early and thorough. Tagged items really breaks down the data so it is easily searchable, I highly recommend using that feature.

Cons:

I would like more `effort categories. I wanted to transform this to ease billing to Customer. I have just started using the feed to set the effort level, it just doesn't translate well in the reports. Especially 30 and 90 min effort levels.

Martin A B.

Verified reviewer

51-200 employees

Used daily for more than 2 years

Review source

Reviewed April 2018

Outstanding application package. Extremely Knowledgeable and Responsive Customer Service/Support

Ability to plan for important/critical tasks more effectively.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

-Great tool for Agile Team information Sharing. -Very Effective Project Management Tool -Strikes a Very Good Cord Between Individual Work Packages and Overall Timeline (Gantt Chart) -Very effective tool for both Program and Project teams

Cons:

-Needs more flexibility to help with more Franklin Style daily planning. -Needs more flexibility to import/export data from industry standard tools (i.e. MS OneNote, MS Excel) -Current file import function is can be clumsy

Ted K.

Verified reviewer

51-200 employees

Used daily for more than 2 years

Review source

Reviewed April 2018

The best platform for organizing resources and deliverables. Really identify what's most important

focus efficiency I don't forget to do things.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use Multi device syncing Structure/quadrants Word editing/heading customization Intuitive selection of icons based on wording used Easy to add new team members

Cons:

User interface/design (dated icons and other visuals) Lack of design customization Reports ( I don't use them or see value in them but that could just be me)

Alan C.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed December 2017

Ever since I read 7 habits of highly successful people, I like to organize in this fashion.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy, effective for on the go. Syncs with computer/phone. I set up many professional and personal projects then update/manage as my main source of task mgmt for these topics

Cons:

I need to spend more time learning. I tried to share with a peer (who is less detailed and organized and me) and it was too much for her. I will schedule time for training, so I can be more effective

Scott N.

Verified reviewer

Government Administration

Used daily for more than 2 years

Review source

Reviewed April 2018

I love Priority Matrix. Easy to use. Great value.

Peace of mind from knowing I have visibility of everything (even if that is sometimes a little overwhelming). It's also my single source of truth in terms of To Do's so when I start the day or week, I go to PM and I can pick up right where I left off.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It helps me ensure nothing gets missed and keeps me on track in terms of prioritising competing demands. I can see everything at a glance and it means no more scraps of paper.

Lauren G.

Verified reviewer

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2018

I love Priority Matrix and use it everyday.

It helps me manage all my to-dos and keeps me focused on the items that are most important. I have told many people about it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the matrix style and the ability to always have it up on my screen. It helps me organize all my small tasks that do not need to be in my project management software.

Cons:

I do not use it to its full potential by any means but it works for what I need. I do wish I knew more about what all its capabilities are. I also wish there was a phone app so I could add things when I am not by my computer.

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