Total Party Planner 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Total Party Planner

4.8

(153)

Pricing

Starting at $65.00 per month

About Total Party Planner

The most popular web-based catering software for business owners to automate. Designed to help easily transition from manual Word documents and spreadsheets into one single organized system. Save time, quote faster, organize all operations, and quickly understand event financials so that you can grow your business! TPP is easy to use and loved by thousands of owners around the world.

Total Party Planner Screenshots

Total Party Planner Pricing and Plans

Starting price: $65.00 per month

Free Trial

Free Version

Nibble

$65.00

flat rate, per month

Plan includes:

Basic Event Reporting
Beverage/Equipment Order Tracking
Build Custom Events
Calendar of Events
Includes 1 User
Manage User Permissions

Feast

$165.00

flat rate, per month

Plan includes:

Advanced Event Reporting
Banquet Room Management
Banquet Room Manager
Beverage
Customer Portal
Detailed Profit Analysis
Event Copy
Event File Uploads
Express Order Form
Includes 2 Users

Delicacy

$365.00

flat rate, per month

Plan includes:

229 Checkpoints
API Monitoring
Concurrent Checks
Error Screenshots
Includes 3 Users
Mobile Website Monitoring
Monitor in 4 Browser
Transaction Monitoring
Unlimited Operators
Verify Slas

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Total Party Planner Features

Popular features found in Restaurant Management
Employee Management
Inventory Management
Kitchen/Menu Management
Online Ordering
Order Entry
Point of Sale (POS)
Real-Time Notifications
Reporting/Analytics
Sales Reports
Wait List Management
More features of Total Party Planner
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Alerts/Notifications
API
Attendee Management
Automated Scheduling
Banquet Management
Billing & Invoicing
Booking Management
Built-in Accounting
Calendar Management
Calendar Sync
Communication Management
Conferences/Conventions
Contact Database
Contact Management
Contract/License Management
Cost Management
Credit Card Processing
CRM
Customer Database
Customer History
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Delivery Tracking
Discount Management
Document Management
Drag & Drop
Electronic Payments
Electronic Signature
Event Calendar
Event Management
Event Scheduling
Exhibit/Vendor Management
Facility Management
For Catering Businesses
Forecasting
Historical Reporting
Interactive Reports
Inventory Tracking
Invoice Management
Labor Cost Reporting
Loyalty Program
Mobile Access
Mobile App
Multi-Location
Order Management
Order Tracking
Payment Processing
Promotions Management
Proposal Generation
Purchase Order Management
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Reporting
Real-Time Updates
Recipe Management
Recurring Orders
Reminders
Reporting & Statistics
Reservations Management
Role-Based Permissions
Room Block Management
Room Booking
Sales Trend Analysis
Self Service Portal
Social Promotion
Stock Management
Supplier Management
Table Management
Third-Party Integrations
Time Clock
Waitstaff Management
Weddings/Parties

Total Party Planner Integrations

Google Calendar

authorize.net

Constant Contact

Microsoft Outlook

QuickBooks Online Advanced

Total Party Planner User Reviews

Overall Rating

4.8

Ratings Breakdown

88%

10%

Secondary Ratings

Ease of Use

4.7

Value for money

4.7

Customer support

4.9

Functionality

4.6

Jacob M.

Verified reviewer

Hospitality

51-200 employees

Used daily for less than 12 months

Review source

Reviewed June 2021

Excellent and Thankful

My overall experience is a 10 out of 10. Takes away the headache that is caused by other catering softwares.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service behind this company and product are what make this product so excellent! TPP is versatile on how you can use it and where something may not work the same way as other products, the Client Care team are always open to helping you figure out how to make it work.

Cons:

There are some features that are not as developed. The Client Care team are always willing to have a conversation to try to make it work. In instances where it doesn't work, they take the feedback and work with their development team and see of there is a growth spot that they can grow in.

Reasons for choosing Total Party Planner

The customer service was the deciding factor.

Reasons for switching to Total Party Planner

Caterease was a major headache.

Mark F.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2021

The best customer service EVER

We have been able to integrate all of our invoicing, client contacts, client contracts, itineraries , calendars, menu building, cost analysis and inventory into ONE software package. TPP truly offers the ability to easily integrate all of your functionalities into one silo.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Total Party Planner (TPP) was super easy to integrate. We were up and running within 20 minutes of installing. I had previously tried to integrate Caterease twice over the past 5 years. Caterease should be called CaterNOTease, because it is has a very complicated and obtuse interface. As easy as TPP's integration was, what really blew my team away was TPP's customer service and help desk. TPP is feature risk for every basic hospitality function imaginable; but every Catering business is "unique" and if we ever need to tweak how TPP presents our data or solves an issue, we simply send an email and voila, our answer appears in our in box with nary any wait. I honestly feel sorry for all the folks that go with Caterease, out of ignorance as to the availability of TPP and all that it offers...I literally stumbled upon it after two fruitless ( and expensive! ) adventures with Caterease. If anyone would like to contact me directly, I would happily share more details on how delighted we are with the TPP software.

Cons:

TPP has a mobile phone app, that is adequate, but could be better.

Reasons for choosing Total Party Planner

We purchased Caterease TWICE over a four year period, and we could never get our staff to figure it out. Ease of integration is key to any new software, as most small businesses are too busy to "learn" a new software package. TPP was super easy to learn and integrate, so there was absolutely no friction at the staff level; because it made their work process easier and more efficient immediately, with a very compact learning curve.

Reasons for switching to Total Party Planner

We switched to TPP from Caterease. Caterease felt and operated like a "dinosaur". The learning curve on Caterease was VERY steep and seemingly never plateauing. TPP was the complete opposite; a very intuitive interface, a mild on-ramp, and then a very flat freeway within hours of setting up.

Davii M.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2019

Love This Software

Their customer service is awesome: friendly and responsive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Total Party Planner is the best catering software. I use it several times a day. It keeps track of all my events in an easy to use platform.

Cons:

It sometimes has glitches. I usually point them out and they get fixed sooner or later. The phone app needs real help.

Jessica V.

Verified reviewer

Food Production

11-50 employees

Used daily for less than 12 months

Review source

Reviewed April 2023

Catering Software

The best! The customer service is always on top of any questions or help we need. Honestly I've never worked with any company that was so helpful!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

CRM system! It's the perfect place to track leads and do proper follow ups all in one place. The CRM system is what won us over but we are mind blown of the capabilities TTP has. We are just under 1 year of using the system and we are constantly learning something new within the system to better help our daily operations.

Cons:

Nothing! I'm not going to lie it takes a lot of work on your part to get everything set up but I promise it will all be WORTH IT! The more you put into the system the more you will get out it.

Reasons for choosing Total Party Planner

TPP is made for Caterers! -Other programs are trying to cover a wide range of event industry professionals so they are not tailored specifically for your own needs.

Reasons for switching to Total Party Planner

For TPP's CRM system. Way better to track leads and follow up with them. However after signing up we realized there was sooooo much more! Reports Reports Reports for everything you could possibility need. The reports were very minimum on our previous system.

Sarah M.

Verified reviewer

Food & Beverages

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2021

Best Software for Catering & Event Planning around

Phenomenal. It completely changed and streamlined our process.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how completely customizable the software is, that it’s internet based and it’s just very easy and intuitive to use. We do typically just over a million in sales each year and I have no idea how my small company functioned so well prior to running TPP! Our proposals, invoices and reports look so professional and of all my vendors- both business and personal, their customer service is the best customer service I’ve ever come across. In over 5 years of using the software, I’ve never had an issue that was not resolved within an hour. Most have been solved in less than 15 mins

Cons:

I honestly cannot think of any. The TPP team is constantly updating and optimizing the software. I’ve never once wished I would have used another software company.

Reasons for choosing Total Party Planner

I chose TPP because it was created by someone who grew up in the business. He created it to fit the needs of his family’s business at the time and it served them so well he decided to optimize it to help more small businesses

Harley L.

Verified reviewer

Events Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed March 2020

Making My Life Easier!

Super amazing - our productivity is positively benefited!! Thank you TPP team!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the customization of the system- we have been using this software for abut 4 years now and I know we still don't use all of the capabilities! It is super user friendly which is great when it comes to training staff members, and the cross-company ability with being able to use throughout our sales/front-of-house team as well as the kitchen/chef squad!

Cons:

We always find there are small tips and tricks that we would appreciate, but the TPP team is always receptive to suggestions and are constantly changing and adjusting things to make our lives so much easier on the daily!

Reasons for switching to Total Party Planner

Because TPP is built BY caterers FOR caterers - ease of saving data, menu details, etc

Vendor Response

Harley - Thank you for your incredibly kind words! It's great to hear we are making your life easier. That really is our main objective. Please keep reaching out to the TPP Team as you continue to explore and use more and more functionality. -- TPP Team

Replied October 2020

Esther B.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Review source

Reviewed February 2020

In a World Where Customer Service is a Dying Art, this is Customer Service at Its Finest

The software streamlines the process from inquiry to close. Customer Service is ALWAYS Phenomenal. I'd like to give a shout out to [SENSITIVE CONTENT HIDDEN] and to any representative whom I have failed to name, THANK YOU TOO! I don't feel like a client, I feel like the TTP Tech Support is part of our Team!!!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I believe the software is extremely user friendly. Having a background in computers and programming myself, I find the various features both invaluable and easy to understand. I am looking forward to the New View slated to be released this year.

Cons:

It would be nice if there was a report where we could see what items were most popular for a specific client. As always, a multi-day event feature would be nice, as well as, being able to view sent messages in my outlook or godaddy sent items folder.

Reasons for choosing Total Party Planner

I wasn't a involved in the final decision, I came in a year ago and learned the software on the fly through self teaching and the wonderful people at Technical Support.

brett t.

Verified reviewer

Hospitality

51-200 employees

Used daily for more than 2 years

Review source

Reviewed March 2020

This is a review

great overall

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Total Party Planner really helps us organize and keep the team on the same page. When we moved from using spread sheets to this software, our team alignment skyrocketed overnight, with our clients seeing the most benefit from this.

Cons:

To be able to attached PDF files for events such as floor plans. Also, scheduling and staffing sign in and out functions would be key

Reasons for choosing Total Party Planner

It seemed better than caterease. Which it is.

Vendor Response

Brett - thanks for your trust in TPP. We hope things keep skyrocketing! We are constantly evolving the software so your feedback about the staffing functions are appreciated. --TPP Team

Replied October 2020

Emilie P.

Verified reviewer

Food & Beverages

51-200 employees

Used daily for more than 2 years

Review source

Reviewed March 2020

Great Catering Software

Excellent customer service

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy integration from our older catering database to TPP.

Cons:

Sometimes freezes during use of the software

Reasons for choosing Total Party Planner

Price and ease of integration. Customer service always is there to answer any question we may have.

Reasons for switching to Total Party Planner

Internet based with immediate support

Raygan F.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for less than 12 months

Review source

Reviewed February 2020

Has the the potential to be perfect with a few add ons.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I can do most of my work on this software.

Cons:

1) I wish there was an customized online forms for questionnaires. 2) Once contracts are signed, I would like for them to be saved under the clients event tab. 3) Would love to have the capability to set up an automatic email to remind the client that a contract/proposal has not been signed or an invoice has not been paid or if they owe us some information pertaining to their event.

Reasons for switching to Total Party Planner

I wanted something that was created for my industry.

Showing 1 - 10 of 153 Reviews

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