Restaurant Management Software

Restaurant management software is designed specifically to help users manage their food service establishment. Some platforms have functionality related to customer interactions, such as that found in a point of sale (POS) system, but more often restaurant management software focuses on behind-the-scenes processes such as restaurant employee scheduling, inventory management and accounting.

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Showing 1 - 20 of 131 products
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Showing 1 - 20 of 131 products

Epos Now

Epos Now is a retail management system for small to mid-sized businesses. In addition to its Point of Sale module, the solution also offers integrated Inventory Management, Customer Management, and Retail Accounting, including gen...Read more

3.69 (294 reviews)

62 recommendations

Simphony POS

Simphony POS, from Oracle MICROS is a restaurant management system designed to help restaurants, cafes, bars, hotels, resorts and casinos manage orders, inventories, menus and more. It enables businesses to process online payments...Read more

4.43 (21 reviews)

48 recommendations

Toast POS

Toast POS is a flexible system built exclusively for restaurants and the food service industry. Offering tools like online ordering, delivery, takeout, mobile app ordering, contactless payments, and e-gift card purchasing, this so...Read more

4.10 (305 reviews)

45 recommendations

CAKE POS

CAKE is a cloud-based point of sale (POS) solution for restaurants. Primary features include payment acceptance, guest and waitlist manager, online ordering, gift cards and table-side ordering. It allows users to track real-t...Read more

4.58 (454 reviews)

17 recommendations

Linga rOS System

LINGA is an enterprise-ready cloud-based business platform with 20+ applications in addition to Point of Sale (POS). With over 17 years in the restaurant and retail markets, LINGA POS offers businesses hardware, software technolog...Read more

3.35 (33 reviews)

11 recommendations

SpotOn

SpotOn Restaurant is a cloud-based point-of-sale solution that enables businesses to streamline processes related to food ordering, tableside payments, customer retention and more. The online ordering functionality enables busines...Read more

4.68 (149 reviews)

9 recommendations

TouchBistro

TouchBistro is an all-in-one POS and restaurant management system that makes running a restaurant easier. Providing the most essential front of house, back of house, and guest engagement solutions on one powerful platform, TouchBi...Read more

4.05 (340 reviews)

4 recommendations

OpenTable

OpenTable is a cloud-based restaurant management solution that enables restaurant managers to accept online reservations and optimize seating arrangements. It is suitable for restaurants of all sizes. OpenTable is available i...Read more

When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more

7shifts

7shifts empowers restaurants of all sizes to trim labor costs, retain staff, and stay labor compliant with robust employee scheduling, communication, labor compliance, and engagement tools. 7shifts is designed to simplify labor ma...Read more

Software pricing tips

Read our Restaurant Management Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Deputy

Deputy is a cloud-based human resource management (HRM) solution that provides employee management and scheduling functionalities. Deputy's rostering application can calculate overtime and provide capabilities to schedule staff. I...Read more

Yodeck

Yodeck is a cloud based digital signage platform that helps small to mid size businesses create and schedule monitors from web. The platform enables users to upload images, PDF, Word, videos, and excel files to monitors. Primary...Read more

Tripleseat

Tripleseat is a web application specifically designed for hotels, restaurants, and special venues to help manage sales and events. These tools help users oversee the catering business planning process by allowing detailed tracking...Read more

PriceDemo

HotSchedules

Restaurants in the market for a scalable and comprehensive recruiting, onboarding, and scheduling tool, HotSchedules is a web-based solution that can be fully integrated with your current POS system. ...Read more

Clover

Clover POS is an integrated point-of-sale (POS) system with custom hardware designed for several types of retailers. This POS system is available in both web-based and server-based deployment versions and offers countertop hardwar...Read more

Yelp Guest Manager

Yelp Guest Manager helps restaurants manage all of their front-of-house operations across the entire dining experience through one fully integrated solution — by bringing together Yelp Waitlist, Reservations, Kiosk, Takeout, Table...Read more

PriceDemo

Jolt

Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use ...Read more

PriceDemo

Square Online

Square Online is an eCommerce solution that helps businesses in retail and hospitality industries create and launch websites with a custom domain name using built-in templates. The centralized platform allows organizations to conn...Read more

PriceDemo

GoFrugal

GoFrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr...Read more

LS Retail

LS Retail software solutions are flexible and highly scalable POS and ERP systems based on Microsoft Dynamics technology. These unified business management systems are suitable for a variety of retail stores including apparel, gro...Read more

PriceDemo

Buyers Guide

Last Updated: May 24, 2022

The dinner rush has begun, and once again, your kitchen is struggling to get plates out on time. You’re short-staffed because a server forgot their shift, and the cooks are worried there aren’t enough ingredients to serve the daily special until closing. Everyone is scrambling, and for good reason. You can’t afford another bad revenue day or negative Yelp review in this competitive market.

Such is the life of managing a restaurant, where a thousand things need to go right to keep you afloat, but one thing going wrong can sink you immediately. If you find yourself struggling to keep on top of day-to-day operations, or you don’t have an accurate picture of the road ahead, restaurant management software can help.

If you’ve never researched or purchased a restaurant management system before, that’s OK. This Buyer’s Guide highlights everything you need to know to help find the right solution.

Here’s what we’ll cover:

What Is Restaurant Management Software?
Common Functionality of Restaurant Management Systems
5 Benefits of Restaurant Management Software
How Much Does Restaurant Management Software Cost?
Additional Restaurant Management Software Resources

What Is Restaurant Management Software?

Restaurant management software is designed specifically to help users manage their food service establishment. Some platforms have functionality related to customer interactions, such as that found in a point of sale (POS) system, but more often restaurant management software focuses on behind-the-scenes processes such as restaurant employee scheduling, inventory management and accounting.

Hotschedules
Restaurant employee shift schedule in HotSchedules

Restaurant management software exists in two forms. Systems like HotSchedules are best-of-breed applications that focus on one particular need. But, there are also all-encompassing suites like PeachWorks, which are designed to take care of everything related to managing your restaurant.

 

Common Functionality of Restaurant Management Systems

Though products vary, here are some examples of common functions you can find in restaurant management systems:

Labor management Create and manage employee schedules, calculate labor costs and track compliance with laws and regulations.
Inventory management Keep running counts of what’s in stock and create custom reports.
Recipe management Create and maintain recipes based on inventory, set menu prices and analyze historical trends.
Accounting Manage your general ledger, compare financials against budget and generate reports.
Logbook Collaborate with other users, store customer feedback, take notes and create to-do lists.
POS integration Collect sales data from your POS system and track how it affects other areas of your restaurant.

5 Benefits of Restaurant Management Software

Using dedicated software to manage your restaurant offers a number of benefits over manual methods like pen and paper or Excel spreadsheets. These include:

  • Reducing duplicate entry. Instead of having to transfer inventory numbers and labor costs into your accounting ledger manually, restaurant management software can do it automatically. Better integration between applications means you don’t have to enter numbers twice, saving valuable time.
  • Improved communication. Individual user logins allow all of your staff to keep up-to-date with information and tasks relevant to them, while automated reminders can ensure that workers never forget when their next shift is again.
  • Greater flexibility. Cloud-based systems allow you to access your account from anywhere with any device if you have an internet connection. If you need to generate a report or switch someone’s schedule from home or while you’re out and about, you can.
  • Fewer errors. Audit trails and flagged entries for anything that appears out of the ordinary can ensure that the information you have is complete and accurate.
  • More accurate forecasting. Using historical data, restaurant management systems can give you more accurate predictions regarding future sales, inventory needs and otherwise. You can dig into your numbers and view them in different ways to uncover trends you might not have otherwise.

How Much Does Restaurant Management Software Cost?

The cost of a restaurant management software system largely depends on the complexity of the system’s functionality and how many locations you need to manage with it.

A basic restaurant POS system to manage your sales and accounting needs may only cost $150 a year, while a more complex restaurant management suite to track every aspect of multiple locations may run you thousands of dollars a month. If you need integrated hardware, such as a tablet or cash register, that will bump up the price as well.

Your payment schedule is also going to vary depending on whether the software is sold with perpetual or subscription licensing.

With perpetual licensing, you pay one large fee upfront to use the software indefinitely. Recurring costs are lower, but the initial cost is substantial. With subscription licensing, you pay a smaller monthly or annual fee as you go along. The upfront cost is lower, but the recurring costs are higher than those with a perpetual license. Costs associated with each licensing option tend to equal out over time.

Ask vendors about the specifics of their particular pricing structure so you can budget for the system accordingly.

Additional Restaurant Management Software Resources

The information found in this Buyer’s Guide offers a good baseline to help you begin researching restaurant management software vendors. Here are some additional Software Advice resources to check out as you decide on a system and learn how to get the best use out of it for your business:

  • How to Inventory Items With Your POS Software: If you’ve never digitized your inventory numbers before, it can feel like a daunting task. This guide offers best practices to help with the transition. We even have an Excel inventory template to get you started.
  • Increase Restaurant Upselling and Grow Revenue With Mobile POS Systems: Did you know your restaurant management software can actually make you money? It’s true. We show how automated server prompts found in mobile POS systems can aid your upselling tactics. An embedded calculator allows you to see how even a $1 average ticket increase can benefit your bottom line.
  • Why Restaurants Fail—and How Yours Can Succeed: There’s no guarantee that a restaurant will succeed. We talk to experts to uncover common mistakes that new restaurants make and offer advice on how yours can excel from the start.