Find the best Grocery POS Systems

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Epos Now

Epos Now POS systems are an effective business management, sales, and payment solution for single-site, multi-site, and online businesses. Popular with retailers and hospitality businesses in many industries, Epos Now POS systems ...Read more about Epos Now

3.3 (376 reviews)

33 recommendations

IT Retail

IT Retail is a cloud-based point of sale (POS) solution built especially for independently-run grocery stores and retailers. Key features include inventory management, customer management and mobile device support. IT Retail offe...Read more about IT Retail

4.9 (15 reviews)

9 recommendations

Paladin Point of Sale and Inventory Management

For over 40 years, Paladin Data Corp. has been helping independent retail businesses run better. Paladin point of sale (POS) and inventory management software automates time-consuming inventory chores and provides business owners ...Read more about Paladin Point of Sale and Inventory Management

4.6 (21 reviews)

7 recommendations

iVend Retail

iVend Retail by CitiXsys is an integrated POS software application delivered on cloud. Our SaaS platform empowers retailers to provide exceptional customer experiences throughout the entire shopper journey. iVend Retail includes c...Read more about iVend Retail

3.9 (15 reviews)

3 recommendations

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LS Retail

LS Central is a unified POS and ERP software solution built on Microsoft Dynamics technology. It brings together several functionalities in one application such as financials (the Microsoft Dynamics ERP), point of sale (POS), stor...Read more about LS Retail

4.3 (125 reviews)

1 recommendations

Acme Point of Sale

Acme Point of Sale by Total BusinessWare is an on-premise POS solution that helps businesses across various industries including grocery stores and supermarkets, sporting goods shops and pet supply stores to manage POS, transactio...Read more about Acme Point of Sale

5.0 (3 reviews)

1 recommendations

PayPal

PayPal is a digital payment platform that enables businesses and individuals to pay and accept payments through an online portal without revealing any financial details. The solution is suitable for businesses of all sizes. P...Read more about PayPal

Stripe

Stripe is a cloud-based solution that offers a varied set of unified APIs and tools that enable businesses to manage and accept payments online. Stripe handles key payment functions, such as subscriptions, storing cards and d...Read more about Stripe

Square Point of Sale

Square Point of Sale is a mobile POS system available for iOS and Android devices. Key capabilities of the Square POS system include online payment processing, sales reports, inventory tracking, digital receipts, email and SMS mar...Read more about Square Point of Sale

PayPal Zettle

PayPal Here is a mobile application that allows retailers and merchants to process transactions. The application uses a card reader device attached to a smartphone. This solution helps retailers and field sales staff to process tr...Read more about PayPal Zettle

Google Pay

Android Pay is a cloud-based secure digital wallet application designed for processing payments using tablets and smartphone devices. Designed for Android devices, this application allows users to add their cards to an NFC-en...Read more about Google Pay

Odoo

Odoo is the #1 open-source integrated business apps suite. Main apps include Website Builder, eCommerce, CRM, Accounting, Project Management, Warehouse Management, Manufacturing, Human Resources, and Marketing. There is an app for...Read more about Odoo

Apple Pay

Apple Pay offers a secure and private way to pay for goods and services through iOS apps. Users can provide all payment and shipping information with a single touch using Touch ID. Instead of using cash or cards at checkout, ...Read more about Apple Pay

Clover

Clover POS is an integrated point-of-sale (POS) system with custom hardware designed for several types of retailers. This POS system is available in both web-based and server-based deployment versions and offers countertop hardwar...Read more about Clover

Loyverse POS

Loyverse POS is a cloud-based, mobile point-of-sale solution aimed at small retail, restaurant and salon establishments. With this software, users can manage inventory, visualize sales analytics and manage customer relationships. ...Read more about Loyverse POS

Route4Me

Route4Me is a cloud-based fleet management solution designed for small, midsize and large businesses. Primary features include route planning and routing guides. It allows users to type-in or upload customer addresses and plan a r...Read more about Route4Me

Samsung Pay

Samsung Pay is mobile payment and digital wallet service for Samsung devices that allows users to make payments at retail stores. Samsung Pay uses either MST (Magnetic Secure Transmission) or NFC (Near Field Communication) to comm...Read more about Samsung Pay

GoFrugal

Gofrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr...Read more about GoFrugal

WooPOS

WooPOS is a Windows-based and Hybrid solution that helps small to midsize businesses in the retail industry manage inventory and streamline point-of-sale operations. The centralized platform enables users to record clients' contac...Read more about WooPOS

RetailEdge

RetailEdge is an on-premise, retail POS solution designed for small and midsize businesses. It offers mobile POS, multi-location support, website integration, credit card processing and gift card management functionalities within ...Read more about RetailEdge

Buyers Guide

Last Updated: March 16, 2023

Here's what we'll cover:

What is a grocery POS system?

Grocery POS systems are point of sale software and hardware tools that enable users to automate some or all of the checkout process.

Grocery stores have a difficult combination of high-volume sales and an inventory that largely consists of perishable goods. Almost all grocery stores are automated to some degree, although the smallest stores may be limited to point of sales (POS). The three biggest issues for most grocery stores are inventory management, POS and payroll. More sophisticated stores have began to focus on customer relationship management (CRM).

Grocery stores may receive multiple deliveries from multiple vendors every day. An efficient and accurate receiving system lets grocers verify new stock and enter it for immediate sale. Grocery stores and supermarkets typically have multiple checkout locations. While most items have UPC barcodes, some items, such as produce, are often keyed in by the cashier.

Stores often employ minors after school, on weekends and during school vacations. Work schedules and breaks are regulated for minors; the payroll systems should track minors’ hours, notify a manager if a minor is close to a violation, and complete all compliance reports. Recently, some supermarkets and grocery stores have started using email, text messaging and social media to promote customer loyalty.

Accounts payable and general ledger are standard. For most stores, accounts receivable are also standard but some stores have running accounts for frequent customers. Most grocer point of sale software are installed on-premise. While software as a service (SaaS) options are available, there is generally little benefit for cloud-based POS software for grocers due to the investment required in POS terminals.

Common Features of Grocery Store POS Software

Grocery stores and supermarkets should evaluate the following functions, in addition to general business operations, to meet their unique requirements:

Sales on account

Increasingly uncommon, some grocery stores and supermarkets still maintain open accounts for frequent customers. The POS should update the accounts and the systems should prepare bills as required.

Check processing

The system should track the customers that have valid check-cashing privileges. It should frank checks at the POS station. Advanced POS software for supermarkets will image and remotely deposit the checks.

Code look up

Bulk items items such as produce are often not labeled. Cashiers need a look-up function to find the correct code. Advanced systems will have a picture as well as a description and will enter the code into the POS directly.

Coupon redemption

The application needs to process coupons at check out. Advance systems will verify the coupon against purchased items and will calculate percentage-off amounts.

Coupon printing

Many grocers provide coupons at check out. Advanced POS systems produce coupons based on the items purchased.

Self checkout

Some stores allow customers to scan and pay for their own purchases. Self checkout must provide an oversight station and should be fully integrated with the security system.

Sell per unit weight

The program should integrate with scales at check out. The cashier enters the code for the item and weighs it. The system calculates the final price and prints the weight, unit cost and final price on the receipt.

Delicatessen system

Stores with full service delicatessens benefit from a deli POS software system with integrated scales and barcode printing systems. The server places the product on the scale, weighs it and the system generates a label with the weight, price and a barcode.

Suspend transaction

The solution should be able to suspend a transaction and move to another transaction. Later, the original transaction can be amended, edited or cancelled.

Minor-aged employee management

The system must track the schedules of minor-aged employees and check the hours worked and breaks against regulations. The system should notify managers if scheduled hours would result in a violation. The system should produce any required compliance reports.

Inventory receiving

The system should produce inventory receiving reports by vendor throughout the day as required. It should be able to process advance shipment notifications (ASN) to speed the receiving process.

Spoilage reporting

Grocery stores and supermarkets sell perishable goods; the “sell by” dates must be tracked, expired inventory must be collected and disposed of and the process properly documented.

UPC code catalog

Building an inventory from scratch could take weeks. The inventory system must include a UPC code catalog with descriptions for common items to save time in building the inventory.

Bottle deposit tracking

Eleven states have beverage bottle restrictions; twenty-two have plans under consideration. The supermarket store software needs to track deposits and bottle sales, and produce compliance reports.

Cash drawer management

The solution should support two-person cash drawer counting. It should be able to assign cash drawers to POS terminals so each cashier can bring a counted drawer at the beginning of a shift.

Security system integration

The system should integrate the POS system and security systems, linking security recordings with transaction records.

ID scanning

If the store sells restricted items, generally alcohol, tobacco or pharmaceuticals, the application should scan and retain ID information for buyers and verify that the format of the ID is correct. However, it is often impractical to validate the IDs against government databases.

Employee Auditing

One of the key reports is the employee audit, which looks at profitability and transactions by employee. This helps protect the bottom line and helps prevent inventory shrinkage by holding employees accountable.

CRM

Supermarkets are evolving from having check-cashing cards to full-featured. In particular, they are adopting social networking by establishing Facebook pages and tweeting coupons to registered customers.

Customer loyalty programs

As part of CRM and to further solidify customer relations, many stores have customer loyalty programs. The store system should track sales history and monitor loyalty program points awarded and redeemed.

Promotional pricing

The solution should allow sale and promotional pricing. The pricing should change in the POS and inventory automatically at a specified time and date, if desired.

Expected Benefits

Grocery store software will help you to better organize your business and meet customer expectations. You should expect the following benefits when implementing and using a system properly:

  • Efficiency: Software will not only help you streamline your ordering and stocking processes, but also make scheduling much quicker and easier. In addition, the CRM and POS aspects of the software will help you become more efficient when dealing with customers, while accounts payable/receivable functions can help make your financials easier to manage.

  • Freshness: By tracking when your stock is going to spoil, grocery store software can help you keep track of when you need to refresh your goods, discount certain items and discover which products from what suppliers have a history of going bad prematurely.

  • Organization: Software will help your store stay organized in numerous ways, especially through inventory building and tracking. You can also take advantage of the important functionalities that are crucial for any business: employee management and scheduling, accounts payable/receivable, point of service, customer relationship management and so on.