# Best Equipment Rental Software - 2026 Reviews & Pricing

> Find the best Equipment Rental Software for your organization. Compare top Equipment Rental Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/retail/equipment-rental-comparison

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# Best Equipment Rental Software of 2026

Updated July 5, 2026

On this page

1.  Popular Comparisons
2.  Buyers Guide
3.  Related Software

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103 results

### Compare Products

Showing 1 - 25 of 103 products

#### Company Size

-   Self-Employed
    
-   2-10
    
-   11-50
    
-   51-200
    
-   201-500
    
-   501-1000
    
-   1000+
    

#### Pricing Options

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**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

### Product: Rain POS

[Rain POS](https://www.softwareadvice.com/retail/rainpos-profile/)

4.12

[(134)](https://www.softwareadvice.com/retail/rainpos-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Rain is an all-in-one point-of-sale, website, and marketing system for small to midsized retailers. Music, dive, sporting goods, paddle, craft, sewing, quilting, and clothing boutiques will find Rain is an excellent fit for their stores. Features that separate Rain from the competition include POS/Website integration, integrated email & text message marketing, class management with online signup, rental management, invoicing with online payments, service & repair tracking, and consignment management. Multi-store capable, Rain’s real-time POS and web store are integrated through a single database, ensuring inventory levels are always accurate in-store and online. With access to Wi-Fi or a mobile hotspot, employees can check or update inventory, make sales, process rentals or work orders from anywhere inside or outside of their store. Rain POS is PCI and DSS security compliant, and provides secure cloud backups. Retailers have user management and permission controls to grant employees only the level of access needed. Additional features include unlimited users, CRM, rewards program, coupons, gift cards, reporting, vendor catalogs at no additional charge, serialized inventory, purchase orders, unlimited SKUs and QuickBooks integration.... [Read more](https://www.softwareadvice.com/retail/rainpos-profile/)

### Best rated features:

Promotions Management

5.0

Retail Inventory Management

5.0

Product Identification

5.0

Multi-Channel Marketing

5.0

### Worst rated features:

Multi-Location

1.0

[See all features](https://www.softwareadvice.com/retail/rainpos-profile/#key-features)

### Product: AmberPOS

[AmberPOS](https://www.softwareadvice.com/retail/pacific-amber-technologies-amberpos-profile/)

4.08

[(51)](https://www.softwareadvice.com/retail/pacific-amber-technologies-amberpos-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Pacific Amber’s AmberPOS offers a point of sale software solutions to a variety of retail specialties, ranging from small to midsized, in the United States and Canada. In addition to point of sale functionality, AmberPOS includes customer relationship management (CRM) and inventory management. The advanced customer management feature allows retailers to track personal details of their customers and analyze the purchase trends. The full reporting capabilities in AmberPOS allows users to analyze and interpret their daily sales numbers. Along with the CRM functionality, AmberPOS is coupled with a vendor management system that provides communication between retailers and their suppliers. AmberPOS also offers an optional e-commerce add-on module that allows the software to integrate with big e-commerce shopping cart. AmberPOS is a windows-based, on-premise point of sale system that runs on Windows 7, Windows 8 or Windows Server 2008/2013. Pacific Amber offers 24/7 support and training for its product.... [Read more](https://www.softwareadvice.com/retail/pacific-amber-technologies-amberpos-profile/)

### Best rated features:

Reporting/Analytics

4.0

Sales Reports

4.0

Customer Accounts

4.0

Point of Sale (POS)

4.0

### Worst rated features:

Order Management

3.0

Inventory Management

3.0

Point of Sale (POS)

4.0

Customer Accounts

4.0

[See all features](https://www.softwareadvice.com/retail/pacific-amber-technologies-amberpos-profile/#key-features)

### Product: BASIS

[BASIS](https://www.softwareadvice.com/product/489917-Basis/)

4.71

[(7)](https://www.softwareadvice.com/product/489917-Basis/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

BASIS is an enterprise asset management software designed to support businesses managing physical assets, particularly in industries such as oil and gas equipment rentals, truck and trailer leasing, and heavy equipment and construction rentals. It provides tools for asset tracking, job management, and billing operations within a single platform. The software includes mobile features to support field operations and offers cloud-hosted deployment for remote access. It also provides custom reporting options that can be tailored to specific business needs, enabling users to generate relevant data insights. BASIS is designed to accommodate the operational requirements of businesses across various industries that manage rental equipment and services.... [Read more](https://www.softwareadvice.com/product/489917-Basis/)

### Best rated features:

Document Management

5.0

Job Management

5.0

Activity Dashboard

5.0

Work Order Management

5.0

[See all features](https://www.softwareadvice.com/product/489917-Basis/#key-features)

### Product: Booqable

[Booqable](https://www.softwareadvice.com/retail/booqable-profile/)

4.83

[(1175)](https://www.softwareadvice.com/retail/booqable-profile/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Booqable is cloud-based rental software that includes a website builder, rental management features, and a mobile app for iOS and Android. The software allows users to create a professional website with a dedicated online booking system for equipment rentals. The management tools and mobile apps enable users to automate repetitive tasks and manage rentals from anywhere: stores, warehouses, or on the go. Booqable serves many industries, with customers renting out event decor, party items, camera equipment, bikes, outdoor gear, IT equipment, power tools, construction equipment, clothing, and more. Additionally, Booqable can be integrated with various third-party services, such as Stripe, PayPal, WordPress, and Zapier, and offers an API.... [Read more](https://www.softwareadvice.com/retail/booqable-profile/)

### What users love

-   Responsive and helpful support team
-   Intuitive and user-friendly interface
-   Centralized rental operations platform

### To take in mind

-   Extra costs for essential features
-   Missing contract and document tools
-   Limited mobile functionality and usability

### Best rated features:

Real-Time Data

5.0

CRM

5.0

For Retail

5.0

Promotions Management

5.0

[See all features](https://www.softwareadvice.com/retail/booqable-profile/#key-features)

### Start

$29.00/month

For solo operators and small businesses that need the essentials.

### Grow

$69.00/month

For growing teams that need advanced features and collaboration.

### Scale

$149.00/month

For larger businesses managing high volumes and multiple locations.

[See full pricing details](https://www.softwareadvice.com/retail/booqable-profile/#pricing-and-plans)

### Product: Rentrax

[Rentrax](https://www.softwareadvice.com/rental/rentrax-profile/)

4.70

[(10)](https://www.softwareadvice.com/rental/rentrax-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Rentrax – All-in-One Rental and Tour Management Software Rentrax is a powerful, cloud-based rental management platform built for equipment rental businesses and tour providers. Whether you're managing a local bike shop, running guided tours, or operating a large-scale rental operation, Rentrax gives you the tools to streamline operations and grow your business — all from one platform. 💡 Why Rentrax? Developed by a rental business owner with over 10 years of industry experience, Rentrax is built on firsthand knowledge of real-world rental challenges. 🛠️ Core Features Online Booking – Let customers reserve equipment or tours 24/7 with a mobile-friendly interface. Inventory Management – Track every item by SKU, availability, maintenance status, and location in real time. Tour Scheduling – Create and manage time-based or capacity-limited tours and activities. Customer Management – Store customer profiles, rental history, waivers, and communication logs. Integrated Payments – Accept secure payments via Square, Stripe, Windcave, and more. Dynamic Pricing – Set seasonal, hourly, or custom pricing models to maximize revenue. Digital Waivers – Collect and store signed waivers digitally to streamline check-in. Reporting & Analytics – Detailed reports on sales, inventory, and revenue. Multi-Location Support – Manage multiple locations from one centralized dashboard. Role-Based Staff Access – Assign permissions to team members for improved security. Email & SMS Notifications – Send automated confirmations, reminders, and follow-ups. Mobile App – Manage orders and returns from iOS and Android devices. 🎯 Who Uses Rentrax? 🚲 Bike, Scooter & E-Bike Rental Shops ⛵ Boat, Jet Ski & Water Sports Rentals ⛷️ Ski & Snowboard Rentals 🎉 Party & Event Rental Companies 🔧 Construction & Tool Rentals 🏥 Medical & Mobility Equipment Rentals 🗺️ Tour Operators & Activity Providers 🏛️ Government Agencies & Universities 💵 Pricing All features included on every plan — unlimited users, no hidden fees. Starter – $29/month (30 transactions) Growth – $169/month (250 transactions) Advanced – $449/month (1,000 transactions) Premium – $999/month (3,000 transactions) One-time setup fee of $395 includes configuration, training, and onboarding Enterprise pricing available for 5+ locations, universities, and government agencies 🔗 Integrations 💳 Payments: Square, Stripe, Windcave, Cardknox 🌍 Booking Platforms: Viator, GetYourGuide 📊 Accounting: QuickBooks 🌐 Website & Commerce: WordPress, Shopify 📈 Analytics: Google Analytics 🌍 Trusted Worldwide Rentrax is used by businesses across North America, Australia, Europe, Latin America, and Asia — from local rental shops to government organizations and tour operators worldwide. Book a free demo at rentrax.com.... [Read more](https://www.softwareadvice.com/rental/rentrax-profile/)

### Best rated features:

Touch Screen

5.0

Booking Management

5.0

Work Order Management

5.0

Barcode/Ticket Scanning

5.0

### Worst rated features:

Order Management

4.0

[See all features](https://www.softwareadvice.com/rental/rentrax-profile/#key-features)

### Starter

$29.00/month

\- Included transactions: 30 - Extra: $0.80/transaction - All features included

### Growth

$169.00/month

\- Included transactions: 250 - Extra: $0.50/transaction - All features included

### Avanced

$449.00/month

\- Included transactions: 1000 - Extra: $0.30/transaction - All features included

[See full pricing details](https://www.softwareadvice.com/rental/rentrax-profile/#pricing-and-plans)

### Product: Fame Rental

[Fame Rental](https://www.softwareadvice.com/rental/fame-rental-profile/)

4.73

[(11)](https://www.softwareadvice.com/rental/fame-rental-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Fame Rental software is a web-based rental management solution that operates on a single integrated platform, ensuring seamless access to real-time data from any device for team members and customers. Its asset-centric design provides comprehensive management of assets throughout their entire lifecycle, whether owned or financed, featuring capabilities like maintenance scheduling, inspections, and performance tracking. The focus on asset management optimizes utilization and enhances profitability by extending asset life and improving uptime. This allows companies to gain total control over their rental operations in one unified solution.... [Read more](https://www.softwareadvice.com/rental/fame-rental-profile/)

### Best rated features:

Scheduling

5.0

Recurring Rentals

5.0

Inspection Management

5.0

Contract/License Management

5.0

### Worst rated features:

Reservations Management

2.0

Maintenance Management

2.0

Billing & Invoicing

3.0

Reporting/Analytics

3.0

[See all features](https://www.softwareadvice.com/rental/fame-rental-profile/#key-features)

### Product: Next for Windows

[Next for Windows](https://www.softwareadvice.com/accounting/next-for-windows-profile/)

5.0

[(2)](https://www.softwareadvice.com/accounting/next-for-windows-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Next for Windows by Enterprise Business Systems (EBS) is a powerful, comprehensive software solution designed to meet the unique requirements of equipment distributors, materials handling, and equipment rental companies. For more than 40 years, EMS has provided robust technologies to distributors worldwide, and Next for Windows includes all the features these distributors needs to effectively manage every facet of their business, from equipment rental, purchasing, servicing, and more. Next for Windows was designed specifically to run on the Microsoft Windows and SQL Server platforms. The software is all-inclusive, so there's no need to purchase any add-on modules; everything you need to run your business is included in the system. These features work seamlessly together, so users have access to all critical information in real-time, from any area. This instant access to timely and accurate information allows for faster, more informed decision-making. Next for Windows can be delivered as either a hosted or locally installed solution. EBS can actually maintain your server off-site, eliminating any day-to-day IT maintenance. Regardless of deployment preference, EBS offers comprehensive support from a team of industry experts that are on hand to assist with everything from data conversion to installation, training, and more. We recommend this solution to equipment dealers that work in construction, material handling, oil and gas, and more. The system is a particularly good fit for businesses that rent, sell, service, use remote technicians, assemble, or manufacture. It's best suited for companies with at least $6M in revenue and anywhere from 20 to 1000 employees. Next For Windows by EBS is a great fit for any company seeking a solution specialized to their business.... [Read more](https://www.softwareadvice.com/accounting/next-for-windows-profile/)

### Product: Rentman

[Rentman](https://www.softwareadvice.com/hr/rentman-profile/)

4.62

[(242)](https://www.softwareadvice.com/hr/rentman-profile/reviews/)

Best for:Rental Management

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Rentman is a comprehensive rental business management platform designed specifically for the AV and event production industries. This scalable platform offers a wide range of features to streamline operations, enhance collaboration, and drive business growth. At the core of Rentman is the operations management platform, which enables users to manage projects, bookings, availabilities, scheduling, crew and transport, quoting, invoicing, and data analytics. The inventory management module allows for meticulous equipment tracking, RFID integration, and multi-location management, ensuring businesses have complete visibility and control over assets. The crew and transport management capabilities facilitate efficient crew scheduling, time tracking, and communication, empowering organizations to deliver exceptional service. Rentman's versatility extends to its support for various industry verticals, including equipment rental, party rental and catering, event staffing, media and broadcasting, and security. With a customizable licensing model and tailored training and implementation plans, Rentman adapts to the unique needs of each business, providing a scalable solution that grows alongside its customers.... [Read more](https://www.softwareadvice.com/hr/rentman-profile/)

### Best rated features:

Skills Tracking

5.0

Compliance Management

5.0

Multi-Location

5.0

Capacity Management

5.0

### Worst rated features:

Discount Management

3.0

API

3.0

Maintenance Scheduling

3.0

Accounting

3.0

[See all features](https://www.softwareadvice.com/hr/rentman-profile/#key-features)

### Rentman Suite

$39.00/month

1 free Power user

### Inventory

$19.00/month

Standard: $19 per user/month Pro: $25 per user/month Enterprise: Contact Rentman for pricing details.... [Read more](https://www.softwareadvice.com/hr/rentman-profile/#pricing-and-plans)

### Crew

$14.00/month

Essential: $14 per user/month Standard: $24 per user/month Pro: $30 per user/month Enterprise: Contact Rentman for pricing details.... [Read more](https://www.softwareadvice.com/hr/rentman-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/hr/rentman-profile/#pricing-and-plans)

### Product: Alert

[Alert](https://www.softwareadvice.com/retail/alert-easypro-profile/)

4.63

[(43)](https://www.softwareadvice.com/retail/alert-easypro-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Alert Rental is a comprehensive rental management system designed to support rental businesses across multiple markets, including event and party rental, heavy equipment, tool, and specialty rental operations. The platform helps businesses manage inventory, dispatching, work orders, billing, and customer workflows through a unified interface. Alert centralizes daily rental operations, providing real-time visibility into inventory availability, open tickets, deliveries, returns, and maintenance activity. Teams can manage rental contracts, reservations, and billing while maintaining accurate stock levels across locations and routes. For logistics and delivery operations, Alert includes a graphical Dispatcher Dashboard with drag-and-drop functionality. Managers can build delivery routes, load trucks, and assign drivers and helpers visually, helping teams optimize scheduling and respond quickly to changes. GPS-enabled tools allow users to track fleet and staff activity in real time, improving coordination and accountability. The platform also supports work order management and preventative maintenance, enabling businesses to schedule service tasks, monitor equipment condition, and reduce downtime. Maintenance triggers and calendar-based scheduling help extend asset life and improve utilization. Alert offers integrated tools for document and contract management, including electronic signature capture, invoice distribution, and centralized document delivery. Rental agreements, invoices, work orders, and statements can be sent via email, fax, or printer, streamlining billing and administrative workflows. Customer relationship management is supported through centralized customer records and optional customer portals, allowing clients to place orders, view invoices, make payments, and review account balances online. Businesses can also design and manage customer-facing websites, enabling online reservations, payments, and delivery scheduling. The system includes financial and operational tools such as job costing, commission tracking, revenue reporting, asset tracking, and purchasing management. A built-in purchase order module helps teams manage items on order, track vendor pricing, and maintain accurate cost records. Alert Rental integrates with third-party applications such as QuickBooks, Zoho CRM, and other accounting and business systems to support flexible workflows. Pricing is available through monthly subscriptions or one-time licensing options. Support is provided through online resources including a knowledge base, FAQs, user forums, and documentation. Built on decades of rental industry experience, Alert Rental is designed to help businesses streamline operations, improve visibility, and manage growth across multiple rental markets.... [Read more](https://www.softwareadvice.com/retail/alert-easypro-profile/)

### Product: AcuRental

[AcuRental](https://www.softwareadvice.com/rental/acurental-profile/)

4.33

[(3)](https://www.softwareadvice.com/rental/acurental-profile/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

AcuRental is a web-based software solution developed in response to the needs of equipment, event and audio-visual rental or leasing companies. AcuRental is a complete system that provides an efficient way to manage core operations including inventories, POS, service or asset management, dealer sales, and financials. The system also has multi-location and multi-currency capabilities as well as robust project accounting and purchasing modules. AcuRental’s cloud-based end-to-end rental management solution is designed for companies looking to optimize their rental operations by streamlining all of their business processes and providing them with actionable analytics.... [Read more](https://www.softwareadvice.com/rental/acurental-profile/)

### Best rated features:

Recurring Rentals

5.0

Order Management

5.0

Billing & Invoicing

5.0

Search/Filter

5.0

### Worst rated features:

Multi-Location

3.0

Reservations Management

4.0

Utilization Reporting

4.0

[See all features](https://www.softwareadvice.com/rental/acurental-profile/#key-features)

### Basic

$130.00/month

[See full pricing details](https://www.softwareadvice.com/rental/acurental-profile/#pricing-and-plans)

### Product: EZRentOut

[EZRentOut](https://www.softwareadvice.com/rental/ezrentout-profile/)

4.61

[(210)](https://www.softwareadvice.com/rental/ezrentout-profile/reviews/)

Best for:Customer support

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

EZO’s EZRentOut is a complete rental equipment management solution built to streamline the entire rental lifecycle; from quoting and reservations to returns and reporting. Designed for businesses that rent out tools, machinery, AV gear, medical equipment, or vehicles, EZRentOut helps you eliminate double bookings, track availability in real time, and manage inventory with precision. Automated workflows simplify check-ins and check-outs, while built-in billing and order management to reduce manual errors. With a clean, modern interface and cloud-based access, EZRentOut empowers teams to handle customer requests quickly, track asset conditions, and scale operations efficiently. Whether you run a small rental shop or a large multi-location business, EZRentOut helps you increase asset utilization, reduce downtime, and deliver a seamless rental experience, every time. Key Features: - Track equipment as individual units or in bulk groups - Prevent double bookings with real-time availability tracking - Schedule rentals using a drag-and-drop calendar - Simplify check-ins/outs with barcode or RFID scanning - Set up preventive maintenance with alerts and history tracking - Automate quotes, invoices, and payment processing - Manage customer records and rental agreements digitally - Control inventory across multiple locations or warehouses - Gain insights with rental and asset utilization reports - Access and manage the system via cloud and mobile apps... [Read more](https://www.softwareadvice.com/rental/ezrentout-profile/)

### Best rated features:

Catalog Management

5.0

Calendar Management

5.0

Utilization Reporting

5.0

API

5.0

### Worst rated features:

Purchase Order Management

2.0

[See all features](https://www.softwareadvice.com/rental/ezrentout-profile/#key-features)

### Essential

$59.00/month

A starter plan for small rental businesses. Includes 2 users, 1 location, basic order management, mobile apps, QR/barcode labels, and standard reports.... [Read more](https://www.softwareadvice.com/rental/ezrentout-profile/#pricing-and-plans)

### Growth

$399.00/month

Ideal for growing teams. Offers unlimited rental items, bookings, recurring orders, advanced reporting, integrations (like QuickBooks, Xero), and access to customer portal and online store features.... [Read more](https://www.softwareadvice.com/rental/ezrentout-profile/#pricing-and-plans)

### Premium

$499.00/month

6 users are included. A full-featured plan for scaling operations. Includes everything in Growth, plus sub-renting, advanced service management, custom webstore, enterprise integrations (like LDAP, SAML), and priority support with a dedicated account manager.... [Read more](https://www.softwareadvice.com/rental/ezrentout-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/rental/ezrentout-profile/#pricing-and-plans)

### Product: MCS Rental Software

[MCS Rental Software](https://www.softwareadvice.com/retail/mcs-rm-profile/)

4.48

[(21)](https://www.softwareadvice.com/retail/mcs-rm-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Giving businesses full control of their rental operations, MCS-rm rental software maximizes asset utilization and minimizes operating costs, while increasing workforce productivity/revenue and improving strategic decision making. By storing all asset information in one place, MCS-rm empowers rental growth, allowing businesses to keep track of all rental equipment and identify changing business trends. Features include CRM, equipment tracking, preventative maintenance management, incident management, work order management, document management, purchasing controls, resource management, route planning, business intelligence, e-signing capabilities, equipment audit trails, personalized customer portal, and more. For a centralized reservation system, MCS-rm offers a 24/7 online shop system that enables businesses to manage all bookings and allows customers to order equipment from an online catalog. All product information such as pricing and specifications is immediately available for customers to view. Administrators can easily design and update several elements of this shop system such as logos, fonts, color themes, product images, and more to fit any brand theme. MCS-rm can pull all telematics data from various providers such as CanTrack, AMI, TrackUnit, Bomag, etc.. to improve the visibility of all assets and keep track of unauthorized equipment usage.... [Read more](https://www.softwareadvice.com/retail/mcs-rm-profile/)

### Best rated features:

Customizable Forms

5.0

Customizable Reports

5.0

Quotes/Estimates

4.0

Reporting & Statistics

4.0

### Worst rated features:

Activity Dashboard

4.0

Inventory Management

4.0

Cost Tracking

4.0

Equipment Tracking

4.0

[See all features](https://www.softwareadvice.com/retail/mcs-rm-profile/#key-features)

### Product: Twice Commerce

[Twice Commerce](https://www.softwareadvice.com/retail/rentle-profile/)

4.56

[(155)](https://www.softwareadvice.com/retail/rentle-profile/reviews/)

Best for:Small businesses

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Twice Commerce is an all-in-one commerce platform for selling products and equipment as a service. Twice supports circular business models, such as rentals, subscriptions, and second-hand sales. The inventory management system is optimized for the two-way movement of goods (handover and return). In addition to the powerful store management features, Twice provides companies with all the sales channels to sell online and offline. These include a ready-made online store, a check-in kiosk system, and POS stations for creating orders manually and in person. Every booking and order is connected to the inventory in real-time. Overbooking in Twice is practically impossible regardless of the channel where you made the sales. Twice Commerce is a PCI-DSS audited payment provider, meaning that you don't need a third-party payment gateway to accept payments in your online store. Important rental industry-specific payment features like security deposits are available in Twice. Furthermore, Twice offers a wide range of additional merchant services that further help businesses streamline their daily operations. Twice is very easy to use and fast to implement into ongoing processes. Smaller companies can get started in just a matter of hours. Twice's scalability for larger enterprises was proven when a department store chain onboarded 40 stores and over 1000 employees to Twice in only six weeks. Twice has a Free plan. For more advanced features, Twice has three pricing plans, starting from $29.00/month.... [Read more](https://www.softwareadvice.com/retail/rentle-profile/)

### Best rated features:

Barcode/Ticket Scanning

5.0

Availability Management

5.0

Order Tracking

5.0

Payment Options

5.0

[See all features](https://www.softwareadvice.com/retail/rentle-profile/#key-features)

### Discover

$29.00

### Build

$69.00

### Advance

$285.00

[See full pricing details](https://www.softwareadvice.com/retail/rentle-profile/#pricing-and-plans)

### Product: Texada

[Texada](https://www.softwareadvice.com/retail/srm-systematic-rental-management-profile/)

4.36

[(36)](https://www.softwareadvice.com/retail/srm-systematic-rental-management-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Texada is a cloud-based equipment rental management solution that helps small to large enterprises manage rented assets, owned assets and available equipment. The platform also allows users to track a complete rental lifecycle including acquisition, maintenance and disposal. Key features of SRM - Systematic Rental Management include cycle billing, pickup delivery management, inventory barcode scanning and printing, equipment work orders and document emailing. Additionally, its accounting functionality allows users to handle accounts payable/receivable and general ledger. SRM - Systematic Rental Management includes a reporting module that facilitates detailed reports on customers, salesman commission and time utilization. The product integrates with various third-party applications such as InSight, FleetLogic, SmartEquip and Rouse Analytics. Pricing of the product is available on request and support is extended via phone, email and online helpdesk.... [Read more](https://www.softwareadvice.com/retail/srm-systematic-rental-management-profile/)

### Best rated features:

Reservations Management

4.7

Billing & Invoicing

4.6

Preventive Maintenance

4.0

Contract/License Management

4.0

### Worst rated features:

Customer Management

4.0

Rate Management

4.0

Reporting & Statistics

4.0

Asset Lifecycle Management

4.0

[See all features](https://www.softwareadvice.com/retail/srm-systematic-rental-management-profile/#key-features)

### Product: Orion Software

[Orion Software](https://www.softwareadvice.com/rental/sirius-enterprise-profile/)

4.0

[(28)](https://www.softwareadvice.com/rental/sirius-enterprise-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Sirius Enterprise is a cloud-based and on-premise equipment rental solution that assists small to large-sized organizations generate quotes, track stock items and manage contracts. Its key features include RFID/barcode scanning, order dispatch, rental cart and inventory management. The application allows supervisors to control sales orders, record rental information and schedule maintenance. The solution comes with a field service module that lets administrators monitor remote staff activity and organize calendars and time sheets. With its rental portal, suppliers can request a quotation and reserve or sell equipment to the customer. Sirius Enterprise includes a customer relationship management (CRM) functionality which enables team members to manage requests and offer proposals to buyers. It comes with a mobile application for Android and iOS. Support is provided via phone and email and pricing is available on request.... [Read more](https://www.softwareadvice.com/rental/sirius-enterprise-profile/)

### Best rated features:

Quotes/Estimates

5.0

Forecasting

4.0

[See all features](https://www.softwareadvice.com/rental/sirius-enterprise-profile/#key-features)

### Basic

$100.00/month

[See full pricing details](https://www.softwareadvice.com/rental/sirius-enterprise-profile/#pricing-and-plans)

### Product: Point of Rental Software

[Point of Rental Software](https://www.softwareadvice.com/retail/rental-essentials-profile/)

4.32

[(149)](https://www.softwareadvice.com/retail/rental-essentials-profile/reviews/)

Best for:Reservations Management

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Point of Rental Software is a cloud-based rental management platform designed for small to midsized rental businesses. It supports various sectors, including equipment rental, event and tent rental, general tool rental, aerial and access equipment, recreational rentals, portable sanitation, and trench and shoring companies. Operating entirely in the cloud, it eliminates the need for local installation and offers scalability for businesses with multiple locations. The software features real-time inventory tracking to monitor incoming and outgoing items, manage kits and packages, and handle subrentals while preventing overbooking. It supports paperless workflows with digital contract management, electronic signatures, and secure storage of insurance certificates and damage waivers. An integrated e-commerce solution allows businesses to create SEO-friendly storefronts for customers to browse inventory and book rentals at any time. Payment processing capabilities include cash, credit, and invoice payments both in-store and online, with automated billing for long-term rentals, continuation billing, and metered tracking. The platform integrates with accounting software to automate invoicing and financial record-keeping. It offers access to numerous prebuilt reports on inventory utilization, maintenance schedules, ROI analysis, transaction logs, and accounting summaries. Mobile capabilities through the POR One app enable drivers and yard staff to conduct inspections, capture condition photos, and update delivery routes in real time. Additional features include SMS and email notifications for transaction alerts, customizable contract templates, and technology that suggests complementary rental items during the booking process.... [Read more](https://www.softwareadvice.com/retail/rental-essentials-profile/)

### Best rated features:

Kitting

5.0

Recurring Rentals

4.7

Customer History

4.5

Digital Signature

4.4

### Worst rated features:

Data Import/Export

1.0

[See all features](https://www.softwareadvice.com/retail/rental-essentials-profile/#key-features)

### Product: Windward System Five

[Windward System Five](https://www.softwareadvice.com/retail/windward-system-five-profile/)

3.80

[(189)](https://www.softwareadvice.com/retail/windward-system-five-profile/reviews/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Windward System Five is a complete business management platform built for independent retailers, wholesalers, service businesses, equipment rental operations, and specialty stores. It brings point of sale, inventory control, purchasing, CRM, and accounting into one connected system — replacing the patchwork of disconnected tools with a single source of truth. Most independents are running on a stack of disconnected apps: a basic POS, a separate accounting package, spreadsheets for inventory, another system for customer data. The result is duplicate entry, reconciliation headaches, and reporting that's always weeks behind reality. Windward System Five consolidates these into one integrated platform where the front counter, back office, and books share the same data in real time. Point of Sale Ring sales quickly with a configurable POS built for real retail. Accept multiple payment types, process returns and exchanges, and manage layaways, gift cards, loyalty programs, special orders, and quotes. Multi-location stores get real-time inventory, customer history, and pricing across every store. Built-in support for serialized items, matrix products (size/color/style), kits, and assemblies handles complex catalogs without workarounds. Inventory Control Track inventory by SKU, serial, lot, or matrix across single or multiple locations. Manage purchase orders, receiving, supplier price lists, transfers, reorder points, and physical counts. Inventory updates in real time as sales, returns, and adjustments happen — and connects directly to accounting, eliminating the reconciliation work that comes with siloed systems. Equipment Rental For rental and mixed rental/retail operations, System Five manages rental contracts, reservations, returns, deposits, late fees, and damage charges alongside parts and service. Track every unit by serial number, location, and rental status, with support for short- and long-term contracts and recurring billing. Liquor & Specialty Retail Liquor, wine, and beverage retailers get purpose-built tools: case breaks, mix-and-match cases, multi-pack pricing, bottle deposits, and inventory by vintage or supplier — single store or multi-location. Accounting Run general ledger, accounts receivable, accounts payable, and bank reconciliation directly from operational activity. Every transaction posts to the books automatically — eliminating month-end cleanup and giving owners real-time visibility into profitability and cash position. CRM & Customer Management Build repeat business with complete customer history at the counter — past purchases, preferences, special orders, account balances, and contact details. Drive loyalty programs and targeted promotions from the same data running your sales and accounting. Windward Intelligence The built-in KPI dashboard puts the metrics that matter in front of owners and managers in real time: sales by store, staff, item, and customer; margins by category; inventory turn; dead stock; rental utilization; and customer trends. Stop waiting for end-of-month reports to find out what's happening — act on data the same day. Configurable to Fit Your Business Independent businesses run differently from chains, and from each other. Windward System Five is highly configurable — adjust the chart of accounts, customize POS screens, set pricing rules, define user permissions, and tailor reporting to match how your business actually operates. Personalized Onboarding, Training, and Support Every customer gets hands-on onboarding, training, and ongoing live support from a team that knows the software inside out. No ticket queues, no offshore call centers — real people who help you get the most out of the platform. Independent retailers, wholesalers, service businesses, equipment rental operations, and specialty stores choose Windward System Five to run their operations from one trusted platform. Discover what an integrated business management system can do for yours.... [Read more](https://www.softwareadvice.com/retail/windward-system-five-profile/)

### What users love

-   Comprehensive inventory tracking tools

### To take in mind

-   Inconsistent and slow support experience

### Best rated features:

Inventory Optimization

5.0

Ordering Automation

5.0

Barcode/Ticket Scanning

5.0

SKU/UPC Codes

5.0

[See all features](https://www.softwareadvice.com/retail/windward-system-five-profile/#key-features)

### System Five on Cloud with Partner Processing

$135.00/month

The plan provides the full version of Windward System Five on Cloud for companies using one of our Credit Card Processing Partners. It is bonus rate paid in advance in 1 year increments.... [Read more](https://www.softwareadvice.com/retail/windward-system-five-profile/#pricing-and-plans)

### System Five on Cloud Standard

$149.00/month

The plan provides the full version of Windward System Five on Cloud. It is the standard rate paid in advance in 1 year increments.... [Read more](https://www.softwareadvice.com/retail/windward-system-five-profile/#pricing-and-plans)

### System Five on Cloud Monthly

$179.00/month

The plan provides the full version of Windward System Five on Cloud. This is the rate paid for monthly payments. The contract length is 1 year increments.... [Read more](https://www.softwareadvice.com/retail/windward-system-five-profile/#pricing-and-plans)

[See full pricing details](https://www.softwareadvice.com/retail/windward-system-five-profile/#pricing-and-plans)

### Product: ETM.next

[ETM.next](https://www.softwareadvice.com/retail/etm-next-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

ETM.next is built to address the needs of businesses requiring a complete solution for managing requests, planning, contracts, handovers & returns, billing, and overall reporting of critical assets. In the current era, modern challenges necessitate advanced solutions, and ETM.next utilizes ERP integration, along with IoT and Telematic data collection, all seamlessly integrated with SAP to meet these contemporary demands.... [Read more](https://www.softwareadvice.com/retail/etm-next-profile/)

### Product: DreamzCMMS

[DreamzCMMS](https://www.softwareadvice.com/cmms/dreamzcmms-profile/)

5.0

[(44)](https://www.softwareadvice.com/cmms/dreamzcmms-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

DreamzCMMS offers an all-in-one platform that consolidates asset and maintenance management, enabling businesses to operate more effectively and efficiently. With a user-friendly interface and powerful mobile capabilities, it allows users to manage tasks, track assets, and monitor operations anytime, anywhere. The system's secure, scalable architecture ensures reliable performance and robust data security, making it a dependable tool for critical business operations. Features =========== Asset & Facility Management: Manage unlimited facilities and assets with features like asset hierarchy, classification, warranty tracking, downtime tracking, and real-time asset monitoring via IoT and RFID integration. Maintenance Automation: Automate preventive maintenance schedules, SOPs, tasks, and checklists. AI-driven work orders ensure prompt reactive maintenance based on real-time issue reporting. Inventory & Supply Chain Management: Streamline inventory with RFID-enabled real-time tracking, fast stocktaking, and comprehensive purchase order processing, integrated with vendor management and automated stock updates. Field Service Management: Enhance field operations with incident reporting via customer portals, WhatsApp, or email, and manage dispatch with real-time job tracking, GPS-based fleet monitoring, and integrated quotation/invoice workflows. Asset Rental Management: Efficiently manage rental assets with customizable billing cycles, automated rental details, and integrated logistics and crew management for seamless asset delivery and return processes. Advanced RFID Technology: Utilize RFID for intelligent asset and inventory management, offering benefits like high read rates, counterfeit protection, and durability in challenging environments. AI-Powered Automation: Leverage AI for predictive stock analysis, automated workflow management, and dynamic checklists, ensuring compliance and efficiency in maintenance tasks. Energy Monitoring: Monitor and analyze energy usage in real-time with smart meters, featuring consumption reports, historical data, and alerts for deviations to optimize energy efficiency. Reporting & Analytics: Access Power BI-based analytics with customizable reports and real-time data visualization. Over 200 industry-standard reports and AI-driven insights aid in data-driven decision-making. Security & Compliance: Deployed on AWS, DreamzCMMS ensures high-level security with ISO 27001, SOC 1/SSAE 16, SOC2, PCI Level 1, and FISMA Moderate certifications, alongside HTTPS and TLS encryption for secure data communication. Integrations =============== DreamzCMMS offers seamless integration with a variety of enterprise systems, enhancing its functionality and ensuring smooth operations across different platforms: ERP Systems: Integrate with SAP, Sage, QuickBooks, and Xero for synchronized financial and operational data, improving accuracy and decision-making. Communication Tools: Integration with WhatsApp facilitates real-time communication and incident reporting, enhancing service quality and response times. AI & Machine Learning: Integration with OpenAI powers advanced features like predictive maintenance, automated task assignment, and customer sentiment analysis, enabling proactive optimization of operations. IoT & RFID: Real-time tracking and monitoring of assets and inventory through IoT and RFID integration improve visibility, control, and resource efficiency. Accounting & Financial Systems: Seamless integration with accounting systems ensures accurate financial transaction management, simplifying financial processes and ensuring compliance.... [Read more](https://www.softwareadvice.com/cmms/dreamzcmms-profile/)

### Best rated features:

Dispatch Management

5.0

Purchase Order Management

5.0

Preventive Maintenance

5.0

Asset Lifecycle Management

5.0

[See all features](https://www.softwareadvice.com/cmms/dreamzcmms-profile/#key-features)

### Basic

$40.00/month

[See full pricing details](https://www.softwareadvice.com/cmms/dreamzcmms-profile/#pricing-and-plans)

### Product: HireHop

[HireHop](https://www.softwareadvice.com/retail/hirehop-profile/)

4.88

[(84)](https://www.softwareadvice.com/retail/hirehop-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

We built HireHop to give companies a powerful, fully featured, affordable and easy to use software solution for small to enterprise sized companies. HireHop is continuously updated by people who have worked in the industry, as well as utilising feedback from our users - people like you. This has enabled us to build a perfectly tailored, all-in-one cloud software that is future proof and scalable for large and small companies, and will help you improve your workflow, accountability, tracking and drive up your profits and growth. There are no implementation costs and free phone/email support is included!... [Read more](https://www.softwareadvice.com/retail/hirehop-profile/)

### Best rated features:

Calendar Management

5.0

Online Booking

5.0

Late Fee Calculation

5.0

API

5.0

### Worst rated features:

Work Order Management

3.8

Multi-Location

4.0

[See all features](https://www.softwareadvice.com/retail/hirehop-profile/#key-features)

### Free

£0.00

As our ethos is to deliver a product that helps rental companies, we offer a limited feature free version of our rental business software for small single users.... [Read more](https://www.softwareadvice.com/retail/hirehop-profile/#pricing-and-plans)

### First User

£46.00/month

There are no setup or startup fees, you only pay for the user.

### Extra user

£23.00/month

There are no setup or startup fees, you only pay for each extra user you add.

[See full pricing details](https://www.softwareadvice.com/retail/hirehop-profile/#pricing-and-plans)

### Product: TapGoods Event Rental Software

[TapGoods Event Rental Software](https://www.softwareadvice.com/rental/tapgoods-pro-profile/)

4.85

[(59)](https://www.softwareadvice.com/rental/tapgoods-pro-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

Designed for businesses of all sizes, TapGoods PRO is the cloud-based rental management software that helps manage inventory scheduling, customer database, warehouse operations, client proposals and more. With TapGoods PRO, users can get immediate access to inventory information and add it directly to their quotes, they can set requirements for the types of signatures and deposits needed as well as create various templates for orders. Additionally, it enables users to replicate previous orders or build new ones from existing templates. They can also view order status with visual indicators that indicate what steps are needed to move the order along i.e., receiving a deposit or checking inventory.... [Read more](https://www.softwareadvice.com/rental/tapgoods-pro-profile/)

### Best rated features:

Equipment Tracking

5.0

Access Control

5.0

Reservations Management

5.0

Online Booking

5.0

### Worst rated features:

Customizable Reports

3.0

Order Management

3.0

[See all features](https://www.softwareadvice.com/rental/tapgoods-pro-profile/#key-features)

### Essentials

$19.00/month

Starting at $19 per month for 1 user

[See full pricing details](https://www.softwareadvice.com/rental/tapgoods-pro-profile/#pricing-and-plans)

### Product: Quipli

[Quipli](https://www.softwareadvice.com/retail/quipli-rental-software-profile/)

4.92

[(39)](https://www.softwareadvice.com/retail/quipli-rental-software-profile/)

### Pricing availability

Free trial: Not available

Free version: Not available

Software Advice Summary

Quipli helps businesses create online storefronts for managing and approving orders. Features include online renting, eCommerce, digital storefronts, order approval, payment processing, inventory management, inventory catalog. Quipli is the only rental software designed for online renting transactions.... [Read more](https://www.softwareadvice.com/retail/quipli-rental-software-profile/)

### Best rated features:

Recurring Rentals

5.0

Alerts/Notifications

5.0

Electronic Payments

5.0

Availability Indicator

5.0

### Worst rated features:

Third-Party Integrations

3.0

Rate Management

3.7

Calendar Management

3.7

Accounting

4.0

[See all features](https://www.softwareadvice.com/retail/quipli-rental-software-profile/#key-features)

### Product: Reservety

[Reservety](https://www.softwareadvice.com/retail/reservety-profile/)

4.94

[(36)](https://www.softwareadvice.com/retail/reservety-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Designed for businesses in hospitality, sports, eCommerce and other industries, Reservety is a cloud-based rental software that helps manage inventory, customer relationship management (CRM), marketing processes and more. The platform offers various features such as availability tracking, point of sale (POS), reporting, website management, and multiple calendar views. Additionally, it also facilitates third-party integration with various applications such as Hubspot, Paypal, Google Analytics and Zapier.... [Read more](https://www.softwareadvice.com/retail/reservety-profile/)

### Best rated features:

Rate Management

5.0

Inspection Management

5.0

Search/Filter

5.0

Electronic Signature

5.0

[See all features](https://www.softwareadvice.com/retail/reservety-profile/#key-features)

### Seed

$28.00/month

### Growth

$78.00/month

### Ascend

$188.00/month

[See full pricing details](https://www.softwareadvice.com/retail/reservety-profile/#pricing-and-plans)

### Product: aReservation

[aReservation](https://www.softwareadvice.com/hotel-management/areservation-profile/)

4.90

[(48)](https://www.softwareadvice.com/hotel-management/areservation-profile/)

### Pricing availability

Free trial: Available

Free version: Available

Software Advice Summary

Indexic is a Tour, Rental & Activity operator reservation solution allowing companies online reservations, manage resources & e-waiver/lease in one platform. The software features the ability to track equipment and view it on one screen. E-waiver, Two-way texting, email & text reminders, tidal & sunset auto-scheduler, auto cancellation notice, abandoned booking recovery, threshold mgt., POS, dynamic pricing, & a reporting hub. Google Review 5/5 Star Doing business in the US and US Territories.... [Read more](https://www.softwareadvice.com/hotel-management/areservation-profile/)

### Best rated features:

Resource Management

5.0

Electronic Payments

5.0

Appointment Management

5.0

Channel Management

5.0

[See all features](https://www.softwareadvice.com/hotel-management/areservation-profile/#key-features)

### Basic

$0.01

[See full pricing details](https://www.softwareadvice.com/hotel-management/areservation-profile/#pricing-and-plans)

### Product: RentMaster

[RentMaster](https://www.softwareadvice.com/retail/rentmaster-property-management-profile/)

4.91

[(35)](https://www.softwareadvice.com/retail/rentmaster-property-management-profile/reviews/)

### Pricing availability

Free trial: Available

Free version: Not available

Software Advice Summary

RentMaster is a rental management software designed to help businesses manage stocks, pickups, deliveries, orders and customer communications. The platform enables managers to track real-time product availability and define categories as well as subcategories to organize the inventory. Administrators can maintain a searchable customer database and set up personalized order status values such as reserved, received, shipped, canceled and more. RentMaster allows teams to set up personalized order discounts, payment methods and delivery types on a unified interface. Additionally, supervisors can utilize the filter functionality to sort rental, sales and other statistics based on date and time. RentMaster lets stakeholders set up reminders and process payments via check, cash and credit cards. Pricing is available on request and support is extended via phone, email and an online contact form.... [Read more](https://www.softwareadvice.com/retail/rentmaster-property-management-profile/)

### Best rated features:

Availability Management

5.0

Credit Card Processing

5.0

Late Fee Calculation

5.0

Electronic Payments

5.0

### Worst rated features:

Online Booking

4.0

[See all features](https://www.softwareadvice.com/retail/rentmaster-property-management-profile/#key-features)

### Basic

$1,495.00one time

[See full pricing details](https://www.softwareadvice.com/retail/rentmaster-property-management-profile/#pricing-and-plans)

1

[2](https://www.softwareadvice.com/retail/equipment-rental-comparison/?page=2)[3](https://www.softwareadvice.com/retail/equipment-rental-comparison/?page=3)[4](https://www.softwareadvice.com/retail/equipment-rental-comparison/?page=4)[5](https://www.softwareadvice.com/retail/equipment-rental-comparison/?page=5)

## Popular Comparisons

[

Booqable vs Asset Panda

](https://www.softwareadvice.com/inventory-management/asset-panda-profile/vs/booqable/)[

Point of Rental Software vs Rentman

](https://www.softwareadvice.com/retail/rental-essentials-profile/vs/rentman/)[

HireHop vs EZRentOut

](https://www.softwareadvice.com/rental/ezrentout-profile/vs/hirehop/)[

Rain POS vs Windward System Five

](https://www.softwareadvice.com/retail/rainpos-profile/vs/windward-system-five/)

## Send me a copy of this list to my inbox

### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you.

Equipment rental businesses are vastly different from their traditional retail peers. While most standard retailers sell a product and end that sales cycle, rental businesses are essentially selling time and recouping the equipment upon completion of that time.

This nuance in business model leaves rental businesses in need of differentiated software. Equipment rental software is the answer. It offers features for managing incoming and outgoing inventory, tracking customer rental histories and [assisting in necessary equipment maintenance](https://www.softwareadvice.com/category/441-cmms/).

But not all equipment rental software is made equal. For example, some systems specialize in reserve online pickup in-store—but that model isn't a fit for all rental operations. Read on to learn about equipment rental systems and the must-have features.

In this guide, we'll cover:

[What Is Equipment Rental Software?](#WhatIsEquipmentRentalSoftware)

[Common Features of Equipment Rental Software](#CommonFeaturesofEquipmentRentalSoftware)

[What Type of Buyer Are You?](#WhatTypeofBuyerAreYou)

[Benefits of Adopting Equipment Rental Software](#BenefitsofAdoptingEquipmentRentalSoftware)

[Market Trends to Understand in Equipment Rental Management](#MarketTrendstoUnderstandinEquipmentRentalManagement)

## What Is Equipment Rental Software?

Equipment rental software is the backbone of a rental-based business model. While traditional retailers use point of sale (POS) systems, rental operations rely on point of rental (POR) software to manage their unique business needs.

Within these equipment rental management systems, equipment is catalogued into [an inventory database](https://www.softwareadvice.com/inventory-management/), rental reservations are accepted and scheduled and equipment servicing and maintenance is managed.

Rental equipment software manages all points of the customer experience and operational processes of a rental-based business, as depicted below:

**Rental Customer Experience**

* * *

**Rental Operations Process**

These two images depict the basic touchpoints and interactions that customers have with rental businesses, from both their own perspective and that of the business. Rental equipment management software helps rental businesses achieve operational success at each of these touchpoints.

## Common Features of Equipment Rental Software

Equipment rental software provides users with the tools necessary to manage the front and backend of an equipment rental business. Key features include:

**Inventory management**

Input equipment information. Assign equipment into kits if more than one piece is needed in rental. Monitor rentals to forecast future reservations. Analyze availability rate of specific equipment to determine if more should be purchased for rental.

**Order tracking**

Track existing rentals to ensure equipment is returned on time. Assign necessary fees for equipment returned late.

**Availability schedule**

Provide customers with availability information so they can plan accordingly.

**Online equipment reservations**

Enable customers to reserve and pay for equipment online. Increases customer experience with online convenience. Allows customers to book ahead to ensure availability.

**Quoting and proposals**

Generate price quotes and proposals based on equipment rented, duration of rental. Factor in insurance or any other specialized pricing.

**Reporting and analytics**

Record and analyze key performance data to improve operations. Determine equipment downtimes. Ensure quantity of equipment is sufficient.

**Service maintenance**

Schedule regular preventative maintenance for equipment to decrease overall downtime. Record any issues customers have with equipment for further inspection.

**Customer management**

Gather valuable customer contact and rental history information. Leverage rental history for targeted marketing and promotion. Enable loyalty program rewarding repeat customers.

**Employee management**

Manage employee performance to determine how many rentals individual staff members are generating.

**Payment processing**

Process rental equipment payment without the need for additional software. Offer payment plans for higher cost items. Record customer payment information to apply to future rentals.

## What Type of Buyer Are You?

This section lists common types of buyers (e.g., common industries, business sizes, types of organizations etc.) and discusses the unique considerations of each.

**Small business; rentals only.** These buyers are looking for the basic features to support their rental business. They want to graduate from Outlook, manual spreadsheets and paper contracts, and want to add rental management software capabilities for forecasting availability and increasing customers.

**Online rentals.** These buyers are looking for an e-commerce platform that supports their rental model. They want customers to rent equipment from their inventory and then schedule a time to pick it up or have it delivered. For a delivery-based model, additional capabilities will be needed to support shipping (to the customer and back to the business).

**Rentals and sales.** These buyers operate a traditional retail business with an equipment rental component. They want a combination of rental and selling capabilities. They need a point of sale to support selling equipment and other products, as well as a rental reservation and booking system. Total inventory for these businesses will need to be categorized based on whether the product is able to be sold, rented or both.

**Large/technical equipment rentals.** These buyers are renting large equipment such as bulldozers and cranes. In addition to the common equipment rental management features, these buyers need a huge emphasis on the maintenance of their equipment assets. This includes predictive and [preventative maintenance](https://www.softwareadvice.com/cmms/preventive-maintenance-software-comparison/) that ideally leverages data fed from sensors on the equipment itself. Contractual agreements will also need to be more detailed given the liabilities of the equipment due to the highly technical and costly nature of these assets.

**Enterprise.** These buyers work for large organizations. They may have multiple locations and/or equipment inventories they rent. They place a premium on integrating their data (inventory, customer etc.) so that they have a unified view of the overall business.

## Benefits of Adopting Equipment Rental Software

Regardless of which type of buyer you are, the many features of equipment rental software bring tons of benefits to help rental businesses achieve operational success. These benefits include:

**Newfound organization.** Many rental businesses will move to equipment rental management software from less efficient manual methods, such as spreadsheets, basic emailing for customer management and even paper tickets and contracts. Equipment rental software will provide incredible organizational benefits for these new adopters. Automating the tracking and availability of equipment, setting maintenance reminders and autogenerating customer communications will free up operators to spend more time training employees and checking in on customers.

**Increased transparency.** Equipment rental reporting tools give operators and managers unparalleled transparency and insight into their business. Specialized reporting dashboards offer a customizable view of the status on all equipment the company has. And such dashboards can be drilled down to account for filters such as equipment type, time since last maintenance and time until rental is returned. All of this combined enables rental businesses to make more informed decisions to propel their operations.

**Decreased equipment downtime.** Equipment rental software offers two distinct means of decreasing equipment downtime, thus enabling businesses to generate more money per asset:

-   The first is through maintenance management features that monitor metrics such as overall usage and time since last maintenance to prescribe predictive and preventative maintenance. By ensuring equipment is properly maintained through automated maintenance, rental businesses can keep assets out of the shop and keep them rented.
    
-   The second benefit equipment management software has for decreasing downtime is simply greater transparency into scheduling. By having an organized calendar of unrented days, businesses can focus on renting their equipment these days to increase revenue.
    

## Market Trends to Understand in Equipment Rental Management

**Shift to online renting.** This could be as simple as "it worked for the car rental industry," but there are more layers to the trend in equipment rental businesses offering online catalogues and reservation capabilities. The age for digital B2B commerce is here, so it's imperative that equipment rental business build their online presence.

**Mobile.** Providing mobile apps, or at least mobile-friendly websites, enables renters to quickly turn to your business to browse available equipment while in the field. And mobile customer portals to review current rental details and communicate with rental businesses offers a value add for renters while improving the chances of a business renting more or upselling equipment.

**Internet of things (IoT).** The innate mobility of rented equipment lends itself well to GPS tracking tools. And the extreme costs of operating these machines (i.e., fuel, maintenance etc.) makes onboard equipment monitoring sensors a beneficial and welcomed addition for renters. The combination of these tools and the many mobile and wearable devices typically used in the field by renters creates a healthy ecosystem of connected devices, also know as the internet of things (IoT). The monitoring prowess of the IoT, especially as it relates to sensors in rented equipment provides a great value add for equipment rental businesses that very soon will become expected from many industries that rely on said equipment to complete jobs.

### Related Equipment Rental Software

-   [Auto Body Software](https://www.softwareadvice.com/retail/auto-parts-store-software-comparison/)
-   [Auto Dealer Software](https://www.softwareadvice.com/auto-dealer/)
-   [Car Rental Software](https://www.softwareadvice.com/car-rental/)
-   [Computer Repair Shop Software](https://www.softwareadvice.com/computer-repair-shop/)
-   [Driving School Software](https://www.softwareadvice.com/driving-school/)
-   [Rental Software](https://www.softwareadvice.com/rental/)
-   [Utility Management Systems Software](https://www.softwareadvice.com/utility-management/)
-   [Warranty Management Software](https://www.softwareadvice.com/warranty-management/)