Finding software can be overwhelming. Software Advice has helped dozens of bakeries find the best bakery software to track ingredients and orders and leverage business data to optimize operations.

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Toast POS

Toast POS is a flexible system built exclusively for restaurants and the food service industry. Offering tools like online ordering, delivery, takeout, mobile app ordering, contactless payments, and e-gift card purchasing, this so... Read more


Recent recommendations: 78 recommendations

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HungerRush is a food delivery solution that enables restaurants of all sizes to streamline operations related to online ordering, loyalty programs, reporting and more. Professionals can utilize the platform to create custom order ... Read more


Recent recommendations: 77 recommendations

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Epos Now

Epos Now is a retail management system for small to mid-sized businesses. In addition to its Point of Sale module, the solution also offers integrated Inventory Management, Customer Management, and Retail Accounting, including gen... Read more


Recent recommendations: 70 recommendations

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Lightspeed Retail

Lightspeed Retail is a cloud-based POS solution that is suitable for retailers in industries such as apparel, footwear, bike, jewelry, pet, sporting goods and home decor. The solution offers retailers tools including inventory man... Read more


Recent recommendations: 32 recommendations

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KORONA provides point of sale software, inventory management, and CRM services for all types of retailers, such as convenience stores, liquor shops, and QSRs. The POS software also caters to museums, theme parks, and wineries with... Read more


Recent recommendations: 16 recommendations

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CAP Retail Point of Sale

CAP Retail Point of Sale is built to support retailers, including specialty businesses such as tobacco and vape shops, liquor, wine and beer stores, lawn and garden centers, hardware stores, convenience stores, groceries and marke... Read more


Recent recommendations: 7 recommendations

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Square Point of Sale

Square Point of Sale is a mobile POS system available for iOS and Android devices. Key capabilities of the Square POS system include online payment processing, sales reports, inventory tracking, digital receipts, Square marketing ... Read more

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When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le... Read more

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Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use ... Read more

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GoFrugal POS is a hybrid point of sale (POS) solution that helps retailers across various industries, to manage their distribution and billing routines and automate financial transactions. The solution can be deployed either on-pr... Read more

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Lightspeed POS

Crafted specifically for the hospitality industry and perfect for cafes, restaurants, bars, and any other hospitality business imaginable. Lightspeed Kounta POS is the point of sale that is easy to use, simple to manage and powerf... Read more

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Koomi POS is a cloud-based point of sale solution and was created specifically for the quick-serve and fast-casual restaurant segments. Customers typically include coffee shops, salad bars, pizza stands, ice cream shops, food truc... Read more

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Aloha EPOS

Aloha EPOS is a cloud-based software that helps businesses in the hospitality industry manage point of sale operations across multiple locations. The application enables organizations to handle the tableside ordering, sort seating... Read more

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For almost forty years, Open Systems, Inc. has been creating economical and modular solutions for Business Accounting and Enterprise Resource Planning. They have created TRAVERSE to give businesses the perspective needed to make i... Read more

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Aptean offers enterprise resource planning (ERP) solution to food and beverage manufacturers and distributors. The solution is designed to address the challenges of organizations in the food and beverage industry, with a suite of ... Read more

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NutraSoft Premium/Ultimate is a food & beverage manufacturing ERP for small to medium sized food & beverage businesses who are looking to manage and grow their operation, increase margins, analyze and improve their production proc... Read more

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BatchMaster ERP

BatchMaster Software offers process manufacturing software solutions for the food, chemical, nutraceutical and pharmaceutical industries. Users can run the manufacturing application with QuickBooks, Sage 100&300, Microsoft Dynamic... Read more


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TILL is a cloud-based point of sale (POS) management solution designed for restaurants and food delivery businesses. Key features include catalog management, inventory management, staff management, reporting and analytics. Us... Read more


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Fed up with the long hours it takes to draw up employee schedules? Make the switch to Skello! Create schedules in a flash! Make the most of your time Drawing up schedules has never been simpler. Skello automatically takes into a... Read more


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PRIMS or "Product Recipe Ingredient Management System" is recipe management software for programmable logic controller-based ingredient batching systems. It offers recipe management, batch management, inventory control, lot tracki... Read more


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Buyers guide

Last Updated: June 2, 2021

Not all businesses can date their origins to ancient Egypt, but people been baking since at least 3,500 B.C. And oh, how far we've come.

Breads, scones, muffins, bagels, cakes, cookies, tarts and pies can all help bakeries make a name for themselves. But behind the scenes, it's the bakery software that's really running the show.

Bakery software gives bakery owners, operators and managers the ability to streamline operations with automation, while also improving customer experiences. Bakery systems enable bakers to get rid of paper-based bakery orders, manual spreadsheets for inventory and scattered recipes. Bakery management software centralizes all this information, along with valuable customer and delivery data, for easy access across devices.

But, there's a lot of different bakery software on the market. And not all these systems are necessarily a fit for your business. For example, some systems are more focused on catering and delivery-based baking businesses, while other systems are a better fit for walk-in neighborhood bakeries. Read on to learn which system and key features you need.

In this guide, we'll cover:

What Is Bakery Software?
Common Features of Bakery Software
What Type of Buyer Are You?
Benefits of Adopting Bakery Software
Market Trends to Understand in Bakery Software

What Is Bakery Software?

Bakery software enables businesses to automate tedious manual processes, which removes human error and leads to better overall customer experiences. These bakery systems help manage inventory for all the various ingredients and products used at a bakery. This software also provides a centralized database for managing regular accounts and repeat customers. This way, bakers can spend more time ensuring that their product is top notch and that their customers are having an amazing experience.

Most bakery systems feature capabilities to support both in-store and catering-based operations. This includes managing calendars for one-off and repeat pick-ups and deliveries. Point of sale components, like those used by restaurant operators, are a key feature that supports in-store bakery sales.

Regardless of what you choose, your new bakery software should enable you to:

  • Better track ingredient inventories
  • Set schedules so that baked goods are ready on time
  • Assign prices to recipes for detailed analysis on financial health
  • Ensure proper staffing to accommodate the requirements of the day
  • Optimize processes and experiences for in-store and pre-ordered sales


Common Features of Bakery Software

Bakery software provides users with the tools necessary to optimize key processes of the baking operation in order to achieve business success. Key features include:

Recipe management Store detailed recipe information, including ingredients and amounts/ratios. Include costing so you get an accurate projection of costs for each product and/or batch of product.
Inventory management Track the quantity of every ingredient and product you have on hand.
Order management Centralize all outstanding bakery orders into a searchable database and calendar. Gather critical information such as order details, customizations and customer and delivery information.
Production scheduling Set a schedule for when processes must be completed to ensure baked goods are ready when expected. Leverage upcoming production schedule to ensure proper inventory and staffing.
Forecasting Accurately project upcoming needs to ensure the right amount of inventory is on hand. Reduce overbuying to avoid losses from food spoilage.
Vendor management Create a centralized database to house information on all the vendors used to purchase ingredients, paper goods and other products.
Point of sale Complete transactions at your bakery store or off site at mobile locations such as farmers markets.
Online ordering Enable repeat and first-time customers to place bakery orders online. Set pickup/delivery dates and times.
Nutritional information Track the nutritional information for all ingredients that go into a product.

Let's take a closer look at some examples of the three must-have features for your new bakery software:

Recipe management

Recipe management capabilities help standardize the baking process so bakeries can achieve sought after consistency. And by adding cost information, bakers can get an accurate count on their margins for every product.

Example of recipe management in bakery software platform CakeBoss

Example of recipe management via CakeBoss

Inventory management

Accurate inventory counts are crucial for bakeries, and restaurants in general, to ensure all ingredients are in stock. Inventory systems found in bakery software can include in-house inventory, supplier/vendor information for reorders and current and past orders.

Inventory management in bakery management software BakeSmart

Example of inventory management via BakeSmart

Order management

Bakery operations need a detailed account for every product they must produce in a given time. This includes one-off customer orders (accounting for any customizations), regular customer orders and products for the storefront. Order management features house the core information such as quantities and varieties.

Order management via FlexiBake bakery software

Example of order management via FlexiBake

What Type of Buyer Are You?

There are many different types of bakery businesses out there, and these different types of bakeries require different bakery management software. It's important to realize the distinct nuances that make up your bakery business and how that affects your software needs. Some of these distinctions include:

Single-location storefront bakery. If your bakery operation consists of a single location from which you sell primarily to walk-ins, your bakery software should be more heavily focused on point of sale. You'll still want must-have bakery features such as recipe, inventory, and order management, but a focus on POS will better assist employees completing many transactions throughout the day at the register.

Offsite bakery. If you operate a bakery that primarily supplies restaurants, cafes and custom orders, you'll want all the specialized capabilities of bakery software. Recipe, inventory and order management functionality will build a firm foundation for you to build your business.

Multilocation bakery. Bakery businesses with multiple locations are primarily concerned with integrating business information from all locations into a centralized database. This enables the necessary transparency to optimize the business across all operations.

Benefits of Adopting Bakery Software

Regardless of which type of bakery software buyer you are, the benefits that these systems bring your organization are similar across the board. These benefits include:

Greater organization. By integrating changing daily orders with repeat, everyday baking prep, bakeries can leverage bakery software to find greater organization. Stop running out of best sellers—and don't miss another order deadline.

Newfound forecasting capabilities. Better understand upcoming business needs to ensure your bakery is ready for the tasks at hand. This includes ingredients and necessary food prep, labor, packaging and delivery capabilities. By accurately forecasting these needs, inventories can be properly stocked, employees can be on hand and managers can get an accurate picture of what's coming down the pipeline.

Improved customer experiences. Operating with greater efficiency will enable bakery managers to focus on ensuring quality product and exceeding customer needs. All these newfound capabilities will lead to a greater overall experience for customers, whether they're walk-ins or repeat visitors.

Market Trends to Understand in Bakery Management

Mobile POS. Bakeries and other restaurants are turning to mobile POS (mPOS) systems for many newfound operational advantages. These mPOS systems operate on tablets and phones, enabling businesses to save from buying costly countertop POS hardware. The mobility of mPOS also enables bakeries to easily sell at farmers markets, pop-ups and other off-location settings.

Delivery management. Bakeries that have other businesses as primary customers often fulfill these orders via delivery. Some bakery management software includes delivery management capabilities so that delivery details integrate with production calendars to provide one unified front for bakery managers.