PayPal Zettle
Restaurant POS Systems
Restaurant POS systems help restaurant owners enhance the customer experience and streamline business operations relating to sales, cash flow, food inventory, and bookkeeping. Additional features include payment gateway, order management, analytics, and table reservations. Some restaurant POS systems also provide advanced features, such as food costing and a built-in marketing suite to help restaurant owners with budgeting, as well as creating and executing outreach campaigns. Most restaurant POS systems and software can also be used by other food and beverage businesses, such as cafes, food trucks, and bars.
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Square Point of Sale
Square Point of Sale
Square Point of Sale is a mobile POS system available for iOS and Android devices. Key capabilities of the Square POS system include online payment processing, sales reports, inventory tracking, digital receipts, email and SMS mar...Read more
Revel Systems
Revel Systems
Revel is a cloud-based business platform that integrates operations and customer channels with point-of-sale (POS) functionality in a single dashboard. It is suitable for stores and restaurants of all sizes and provides users with...Read more
Simphony POS
Simphony POS
Simphony POS, from Oracle MICROS is a restaurant management system designed to help restaurants, cafes, bars, hotels, resorts and casinos manage orders, inventories, menus and more. It enables businesses to process online payments...Read more
Linga rOS System
Linga rOS System
LINGA is an enterprise-ready cloud-based business platform with 20+ applications in addition to Point of Sale (POS). With over 17 years in the restaurant and retail markets, LINGA POS offers businesses hardware, software technolog...Read more
Hippos POS
Hippos POS
Hippos is an on premise with Cloud access point of sale (POS) solution that can be operated with or without the internet. The internet is only used to sync data between the POS and Cloud (web portal). The Hippos solution is design...Read more
TouchBistro
TouchBistro
TouchBistro is an all-in-one POS and restaurant management system that makes running a restaurant easier. Providing the most essential front of house, back of house, and guest engagement solutions on one powerful platform, TouchBi...Read more
Software pricing tips
Read our Restaurant Point of Sale (POS) Software Buyers GuideSubscription models
- Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
- Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.
Perpetual license
- This involves paying an upfront sum for the license to own the software and use it indefinitely.
- This is the more traditional model and is most common with on-premise applications and with larger businesses.
Rated best value for money
Go Local Go Smart POS
Go Local Go Smart POS
Are you a locally owned and operated Salon? We are for you! We understand the challenges that face you every day to be successful. Go Local Go Smart will help you take control of your salon with some must have features that we...Read more
PayPal Zettle
PayPal Zettle
PayPal Here is a mobile application that allows retailers and merchants to process transactions. The application uses a card reader device attached to a smartphone. This solution helps retailers and field sales staff to process tr...Read more
Loyverse POS
Loyverse POS
Loyverse POS is a cloud-based, mobile point-of-sale solution aimed at small retail, restaurant and salon establishments. With this software, users can manage inventory, visualize sales analytics and manage customer relationships. ...Read more
Lightspeed POS
Lightspeed POS
Crafted specifically for the hospitality industry and perfect for cafes, restaurants, bars, and any other hospitality business imaginable. Lightspeed Kounta POS is the point of sale that is easy to use, simple to manage and powerf...Read more
Popular Restaurant Point of Sale (POS) Software Comparisons
2022 Restaurant Point of Sale (POS) Software Pricing Guide
Learn about the key aspects of accurate software pricing before you make your purchase decision.
Pricing models & ranges
Unexpected costs
Pricing of popular systems
Buyers Guide
Last Updated: May 24, 2022
As restaurant manager, bouncing back and forth between incoming inventory shipments, taking orders, tracking each order, and making sure each dish on each table is billed appropriately—among many other restaurant tasks—can be challenging.
Doing everything manually is essentially the equivalent of juggling dozens of playing pins at a time; you are bound to drop one, or even several.
Fortunately, there are tools like restaurant POS systems and other related POS software that can help automate restaurant tasks such as inventory management and online ordering for restaurant managers.
To help you understand how restaurant POS systems and software can help, and what features it provides, we have prepared this guide. Here’s what we'll cover:
- What are restaurant POS systems?
- Common features of restaurant POS systems
- What type of buyer are you?
- Pricing and purchasing options
- Market trends to understand
What are restaurant POS systems?
Restaurant POS systems help restaurant owners enhance the customer experience and streamline business operations relating to sales, cash flow, food inventory, and bookkeeping. Additional features include payment gateway, order management, analytics, and table reservations.
Some restaurant POS systems also provide advanced features, such as food costing and a built-in marketing suite to help restaurant owners with budgeting, as well as creating and executing outreach campaigns. Most restaurant POS systems and software can also be used by other food and beverage businesses, such as cafes, food trucks, and bars.
Common features of restaurant POS systems
When comparing restaurant POS systems, it's important to understand the functionality included in each. Here are the most common features of restaurant POS systems:
| Order entry | Ensures that orders, including any special modifiers, are easily, quickly and correctly entered and received by the bar and/or kitchen, while enabling split checks. |
| Inventory management | Helps monitor inventory use and costs while tracking portioned items to determine food costs. Produces management reports to help detect theft and over-portioning while setting thresholds for minimum product counts and assigning automatic reordering. |
| Recipe costing | Helps determine the monetary value of each batch and/or serving of a menu item to determine the actual costs and profitability for each dish. |
| Customer management | Track customer purchase histories and follow up with targeted offers to valuable customers through email and text messages, while allowing for “opt outs” of future offers. Often supports a loyalty rewards program to build lucrative relationships with loyal customers. |
| Tablet/iPad-based system | Provide an enhanced customer experience by reducing the amount of ordering and payment time. Servers have the ability to send an order directly to the kitchen while customers can input tips on the iPad and sign their names on the spot. |
A Restaurant POS reporting and analytics dashboard detailing orders, deliveries and sales (Source)
What type of buyer are you?
Whether you’re a pop-up or food trailer, single location or multiple location restaurant, there’s a type of restaurant POS system for every restaurant business.
- Small restaurant business: If your operation consists of a single location, be it a fixed restaurant, a rotating pop-up, or a mobile food trailer, you'll be best served by a basic restaurant POS system. You'll be fine with limited hardware and fewer advanced features.
- Midsize restaurant business: If you operate a high-volume, growing restaurant with one to five locations, you'll want a restaurant POS system that offers advanced features. These include reporting and analytics, inventory control and maybe even online ordering capabilities.
- Large/enterprise restaurant business: Managers and operators of more than five locations should look for a restaurant POS option with advanced dashboards and analytics and multiple location management.
Pricing and purchasing options
POS systems for restaurants typically cost between $49 - $150 per month per terminal, while hardware costs can be as high as $1,000 for tablets, printers, network infrastructure, and cash drawers.
A big determinant of restaurant POS prices are the deployment options restaurant owners choose. The two primary options are:
- Cloud-based POS software: These types of restaurant POS systems are typically charged on a subscription pricing structure, and priced on a per-terminal, per-month basis. Many vendors offer discounts to businesses that pay annually. Ideal for small or medium restaurants.
- On-premise POS software: This is typically priced by the number of licenses and/or terminals required. Most of these systems require a large upfront fee for the right to use the software in perpetuity (rather than a monthly or annual subscription). This is better suited for restaurant businesses with five or more locations.
Market trends to understand
Increasing touchless payment methods: Several restaurant POS system providers are giving restaurant owners the ability to create a secure and touchless payment environment as a result of COVID-19. Options include using a fully PCI and EMV compliant pay-at-the-table device and/or the scanning of a QR code to launch a payment process that’s encrypted and touchless.
Growing gift cards as a revenue channel: As dining rooms across the U.S. are forced to close or operate at limited capacity, restaurants have had to turn to gift cards as one of their lifelines to generate revenue. The International Card Manufacturers Association predicts that the pandemic could see an increase in digital and contactless gift cards.