Xerox DocuShare 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Xerox DocuShare

4.3

(44)

Pricing

Starting at $220.00 per month

About Xerox DocuShare

DocuShare is a cloud-based and on-premise content management platform designed to help education, government and healthcare organizations of all sizes capture content from multiple digital or paper-based sources. The platform enables enterprises to securely store, index and manage structured or unstructured content in a centralized repository.

DocuShare includes accounts payable functionality, which allows businesses to upload invoices through fax, email, scanners or multifunction printers (MFPs) and streamline payments, approvals, processing, auditing, and other operations. It offers numerous features such as routing, automated workflows, remote data capture, search capabilities, Optical Character Recognition (OCR) capabilities, reporting and more. Additionally, managers can create, update, review and approve policies and provide role-based access to teams.

DocuShare’s contract management module lets administrators request, draft, negotiate and track contracts and receive alerts for upcoming renewals. Pricing is available on request and support is provided via phone, email and other online measures.

Xerox DocuShare Screenshots

Xerox DocuShare Pricing and Plans

Starting price: $220.00 per month

Free Trial

Free Version

Xerox DocuShare Go

$220.00

flat rate, per month

No plan information available

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Xerox DocuShare Features

Popular features found in Enterprise Content Management
Access Controls/Permissions
Approval Process Control
Archiving & Retention
Content Management
Digital Asset Management
Electronic Signature
Full Text Search
Information Governance
Secure Data Storage
Single Sign On
Version Control
Workflow Management
More features of Xerox DocuShare
Access Expiration Management
Activity Dashboard
Activity Tracking
Alerts/Notifications
Annotations
API
Asset Lifecycle Management
Audit Trail
Calendar Management
Collaboration Tools
Commenting/Notes
Compliance Management
Compliance Tracking
Configurable Workflow
Content Library
Content Publishing Options
Customizable Branding
Customizable Forms
Customizable Templates
Data Capture and Transfer
Data Import/Export
Document Automation
Document Capture
Document Classification
Document Editing
Document Management
Document Review
Document Storage
Drag & Drop
Electronic Forms
Email Management
File Conversion
File Management
File Recovery
File Sharing
Filtering
Forms Management
Image Editing
Indexing
Metadata Extraction
Metadata Management
Mobile Access
Multi-Language
Offline Access
Optical Character Recognition
Reporting/Analytics
Reporting & Statistics
Search/Filter
SSL Security
Tagging
Task Management
Text Editing
Third-Party Integrations
Website Management

Xerox DocuShare Integrations

Microsoft 365

Docusign

QuickBooks Online

Xerox DocuShare User Reviews

Overall Rating

4.3

Ratings Breakdown

59%

18%

20%

Secondary Ratings

Ease of Use

4.1

Value for money

3.9

Customer support

3.9

Functionality

4.2

Armando I.

Verified reviewer

Computer Networking

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2022

Enterprise Document Managment.

With Docushare I was able to make inventories of documents and then digitize them directly from the scanner to place them in their finsl folder. The digitization flow was effective and fast.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

What I liked most about Docushare was its well-organized and intuitive design for the end user. Integrations with other high production tools and scanners. A corporate production software.

Cons:

What I didn't like was when it came to customizing the tool, new modules are hard to come by.

Verified

Reviewer

Consumer Goods

2-10 employees

Used weekly for free trial

Review source

Reviewed May 2024

Enterprise Content Management Made Simple

Ratings Breakdown

Ease of use

Functionality

Pros:

DocuShare has an intuitive and mobile-friendly UI that is easily-customizable. The cloud-sharing platform makes it easy to access files, while ensuring that all of my team members have access to the information they need most and can work collaboratively.

Cons:

The subscription process isn't very simple. To purchase a plan, you must contact your Xerox representative or partner, which is an extra step. The plans are also very expensive and usually reserved for enterprises rather than small businesses.

Jamison o.

Verified reviewer

Information Services

201-500 employees

Used daily for more than 2 years

Review source

Reviewed March 2018

I use docushare on an every day basis as part of my job role. When the system is working it is grea

It is easy to use, just needs to be polished / updated a little bit to be current with the times.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Pros: The storage and its shared, uploading is not too bad, though does take extra steps. Being able to click on the document and open it, and update the status of items. It is organized based on the catagory.

Cons:

Cons: Audit trail is not as easy to use, When an item posts it should list the date posted, not the day you are looking at it as you need to select an additional tool to check posting dates.

Ben L.

Verified reviewer

Used daily for more than 2 years

Review source

Reviewed January 2018

Cost effective, powerful document management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

DocuShare is a cost effective, yet powerful Document Management System (DMS) which allows large levels of customisation and a large level of scalability. The user interface, although slightly dated, is functional, allowing a high level of ease of use for inexperienced users and power users. The built in workflow is effective, although simple, and can be expanded with enterprise workflow options to allow for far more complex BI solutions.

Cons:

Although DocuShare is highly customisable, professional help is best sought to get the most out of it.

Neisha P.

Verified reviewer

Higher Education

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

Docushare Your Documents

I like the ease of scanning documents, i wish it had more features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how I can scan all paper documents into pdfs with ease.

Cons:

I think the process of converting documents can be shortened. It would be nice if all the emails it generates didn't look the same, maybe show an image.

Meheza n.

Verified reviewer

Medical Devices

2-10 employees

Used weekly for less than 2 years

Review source

Reviewed February 2023

good to use for enterprise content management

Xerox DocuShare is a cloud-based document management system that lets you view, manage, and collaborate securely on business documents and files anytime and anywhere. From your smartphone, tablet, or computer, it's easy to capture and share documents, get organized, and stay productive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I was surprised and impressed by the search engine of this platform. It is really fast and easy to use. It comes up with all the files and even what you could not imagine.

Cons:

I have nothing to reproach to this tool for now

Verified

Reviewer

Logistics and Supply Chain

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Great Dynamic Product for Document Management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Flexibility, dynamic interface and customization

Cons:

I like all the features overall however wished having the support could be less costly.

Verified

Reviewer

Accounting

10000+ employees

Used other for more than 2 years

Review source

Reviewed October 2018

DocuShare is great for efficient electronic sharing.

This has helped our business tremendously.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This product is incredibly user-friendly and the fact that you can share so many documents with literally anyone makes this a must own for business purposes. Of course, it is backed by Xerox so you know it is top-notch.

Cons:

Xerox provides an incredible product to their users and there is not much to dislike about the product. I would suggest that they do allow users to use read-only mode if they need a trial though.

Verified

Reviewer

Used weekly for less than 2 years

Review source

Reviewed March 2018

Wondeful tool, especially when traveling, or not near your home office.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use, and the capabilities to quickly share anything with any group necessary. Also helpful to access important documents while traveling.

Cons:

A little bit expensive compared to some of the things I've seen on the market, but when dealing with larger scale things it is much more valuable.

Mariam R.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 6 months

Review source

Reviewed October 2018

DocuShare

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

DocuShare is a great software to use to upload and maintain important documents for any organization. It has reduced our time and effort in locating paperwork that would otherwise get lost. Any member of our team can quickly access documents whether it be for HR or administrative purposes. It has great functionality and use.

Cons:

The cost of the software is high for small organizations

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