Xerox DocuShare 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Xerox DocuShare

4.3

(44)

Pricing

Starting at $220.00 per month

About Xerox DocuShare

DocuShare is a cloud-based and on-premise content management platform designed to help education, government and healthcare organizations of all sizes capture content from multiple digital or paper-based sources. The platform enables enterprises to securely store, index and manage structured or unstructured content in a centralized repository.

DocuShare includes accounts payable functionality, which allows businesses to upload invoices through fax, email, scanners or multifunction printers (MFPs) and streamline payments, approvals, processing, auditing, and other operations. It offers numerous features such as routing, automated workflows, remote data capture, search capabilities, Optical Character Recognition (OCR) capabilities, reporting and more. Additionally, managers can create, update, review and approve policies and provide role-based access to teams.

DocuShare’s contract management module lets administrators request, draft, negotiate and track contracts and receive alerts for upcoming renewals. Pricing is available on request and support is provided via phone, email and other online measures.

Xerox DocuShare Screenshots

Xerox DocuShare Pricing and Plans

Starting price: $220.00 per month

Free Trial

Free Version

Xerox DocuShare Go

$220.00

flat rate, per month

No plan information available

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Xerox DocuShare Features

Popular features found in Enterprise Content Management
Access Controls/Permissions
Approval Process Control
Archiving & Retention
Content Management
Digital Asset Management
Electronic Signature
Full Text Search
Information Governance
Secure Data Storage
Single Sign On
Version Control
Workflow Management
More features of Xerox DocuShare
Access Expiration Management
Activity Dashboard
Activity Tracking
Alerts/Notifications
Annotations
API
Asset Lifecycle Management
Audit Trail
Calendar Management
Collaboration Tools
Commenting/Notes
Compliance Management
Compliance Tracking
Configurable Workflow
Content Library
Content Publishing Options
Customizable Branding
Customizable Forms
Customizable Templates
Data Capture and Transfer
Data Import/Export
Document Automation
Document Capture
Document Classification
Document Editing
Document Management
Document Review
Document Storage
Drag & Drop
Electronic Forms
Email Management
File Conversion
File Management
File Recovery
File Sharing
Filtering
Forms Management
Image Editing
Indexing
Metadata Extraction
Metadata Management
Mobile Access
Multi-Language
Offline Access
Optical Character Recognition
Reporting/Analytics
Reporting & Statistics
Search/Filter
SSL Security
Tagging
Task Management
Text Editing
Third-Party Integrations
Website Management

Xerox DocuShare Integrations

Microsoft 365

Docusign

QuickBooks Online

Xerox DocuShare User Reviews

Overall Rating

4.3

Ratings Breakdown

59%

18%

20%

Secondary Ratings

Ease of Use

4.1

Value for money

3.9

Customer support

3.9

Functionality

4.2

Margaret C.

Verified reviewer

Financial Services

501-1000 employees

Used other for less than 12 months

Review source

Reviewed January 2019

Great document manager

Ratings Breakdown

Ease of use

Functionality

Pros:

It is so simple and easy to implement and use. I like how it’s so easy to access my documents and to share documents to clients. It is an excellent document manager.

Cons:

It’s not the easiest to install and it sometimes crashes.

Gabriel M.

Verified reviewer

Insurance

Self-Employed

Used monthly for free trial

Review source

Reviewed September 2024

Docushare by Xerox

Ratings Breakdown

Ease of use

Functionality

Pros:

Docushare simplifies the sharing of documents

Cons:

no cons in regards to docushare and it's software

Andrew H.

Verified reviewer

Military

10000+ employees

Used weekly for more than 2 years

Review source

Reviewed September 2020

Old and Slow Technology

It is a great program when it works. But, when it doesn't work, it is really difficult to fix.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is a great idea, scan and send hard copy documents over the internet from your multi-function printer. And it is very easy to use if you require a few documents at a time. The best feature is that you can password or PIN protect your sensitive documents as you send them.

Cons:

Although the idea is great, practice is limited. There are severe page restrictions on what can be sent at a time. It is a lengthy process to scan multi-page documents having to wait for batches before you to send first. And it may be the machine that I used the software from, but, it seemed we needed to call the repair man every other week to fix issues with trying to sending documents.

Paul M.

Verified reviewer

Computer Software

201-500 employees

Used weekly for more than 2 years

Review source

Reviewed November 2019

Docushare

Our experience has always been positive. They are responsive to our requests.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Docushare creates a well organized system for storing documents. It is very flexible and can be set up for many different uses.

Cons:

One small complaint we have is with the search functionality. The search is very sophisticated but sometimes the results are too numerous and hard to sort through. We setup our collections representing the projects we work on and we use the same names from project to project for the sub-collections. So the search results say it is in the "Reports" collection but we have no idea for what project. If they provided a more complete path, we could easily process the search results.

Reasons for choosing Xerox DocuShare

Cost, Support, recommendations

Vendor Response

Thank you for taking the time to write a review, Paul. We especially appreciate the feedback regarding the search functionality and will consider your path suggestion while planning for future releases.

Replied November 2019

Edward N.

Verified reviewer

Machinery

201-500 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Docushare, long term view

It has been a reliable way to store and reference documents.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have used it for almost 20 years now, starting in 2000. We keep many research and techinical documents in it. It has stood the test of time.

Cons:

We are still using version 6, so it is old fashioned, but still works. The Windows file explorer integration is slow and not completely reliable. I do not use the windows file explorer integration any more and exclusively use the web browser interface.

Reasons for choosing Xerox DocuShare

Other branches of the company want to move to Sharepoint.

Melanie C.

Financial Services

Used daily for more than 2 years

Review source

Reviewed February 2017

build your own file system and go paperless.

We have used this system for the last 7 years and I still don't think we are using it to our full potential. This system lets you setup several main categories, sub sections and then we have our setup into years. I feel your own imagination is your limit with this system. I like the fact that once I scan or print into a pdf document. The information is in the system. I don't need to ever print it again. This system has paid for it self with the amount of money we have saved over the last 7 years on paper, toner, staplers, paper clips and binders. You can access the system by ip address and get into any of your documents; attach to an email or usb storage drive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how easy it is to set this up for you own business.

Cons:

their are so main options for labeling that it could easily become over whelming to the installation/ setup person.

Verified

Reviewer

Used weekly for less than 2 years

Review source

Reviewed April 2018

It has given me the opportunity to share documents, capture images and much more among co-workers.

It is very convenient for a company or for a working group, the collaboration between users with documents, images, files of web publications, facilitate the use of paper, save a little time, but above all things help to improve the administration and communication in the workplace.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I worked 2 years with Docushare and I helped me to better take the administrative form of my documents, files and important images of my work. DocuShare has offered me the ability to share documents, capture images, publish on the web, as well as the collaboration management of a work group or a group of people with the same purpose. It is highly recommended for companies, departments, etc. Simple, it is an excellent document management tool.

Cons:

the only drawback is to update with the update wizard, since you must inform connected users that the site is out of service, there must be a way to update the application sharing, in which continuing to use the tool would not be a problem for everyone.

Danielle B.

Accounting

2-10 employees

Used daily for more than 2 years

Review source

Reviewed October 2016

Easiest document control software ever used!

I've used this program for the past 5 years and have absolutely become in awe with it. It's the easiest and most self explanatory software I have ever used. Its easy to make corrections in misspellings as well as deleting or moving a document. It is very convenient for correcting mistakes made when indexing the document to the DocuShare server.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Convenient to make corrections when mistakes are found. Easy to navigate. Easy to follow and understand. Easy to use without all the hassle.

Cons:

The lag in speed when capacity is almost full.

Verified

Reviewer

Pharmaceuticals

201-500 employees

Used daily for less than 2 years

Review source

Reviewed March 2018

Easy to implement and maintain.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Docushare is a fantastic product. Documents and files are easy to find and search for. Ability to email to a collection is very useful indeed.

Cons:

There are some issues with the search functionality. Many glitches causing system crashes where you have to reboot & resend the documents because it loses some presets.

Verified

Reviewer

Religious Institutions

11-50 employees

Used other for less than 2 years

Review source

Reviewed March 2019

DocuShare