Pool Brain 2026: Benefits, Features & Pricing

Wondering if Pool Brain is right for your organization?

Our Pool Service Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Pool Brain

4.9

(27)

Pricing

Starting at $10.00 per month

About Pool Brain

Pool Brain is a cloud-based pool service software that provides the following features:

-The app doesn't require cell signal and will tell the technician exactly what chemicals to add and how much based on a your dosing preferences.

-If there is a flow or chemical issue the tech doesn't see, Pool Brain will catch it and you'll receive automatic customizable alerts so random follow ups are ever necessary.

-Billing is fully automated.

-Job templates allow users to setup complex workflows for common repairs or other tasks that can be converted to a job with a click.

-Profit report shows exactly how much you're making or losing on a route and why.

-Technician pay is tracked automatically.

-Multiple bodies of water are easily managed.

-Equipment tracking.

-Graphs give you real-time context on chemicals, PSI, cost, alert trends and more.

-Clients can login to a customer portal and/or choose to receive job summary emails automatically

-Clients can approve quotes with a click which automatically become jobs.

-Jobs automatically become invoices when closed

-Scheduling and routing are powerful yet simple. Drag and drop anything anywhere or move in bulk. Easily move route s...

Pool Brain Screenshots

Pool Brain Pricing and Plans

Starting price: $10.00 per month

Free Trial

Free Version

Basic

$10.00

per user, per month

No plan information available

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Pool Brain Features

Popular features found in Pool Service
Billing & Invoicing
Job Management
More features of Pool Brain
Activity Dashboard
Booking Management
Chemical Usage Tracking
Communications Management
Cost Tracking
Customer Database
Customizable Reports
Debit/Credit Card Processing
Dispatch Management
Drag & Drop
Electronic Forms
Email Management
Employee Management
Geographic Maps
GPS
Image Capture
Inspection Checklists
Maintenance Scheduling
Mobile App
Online Payments
Quotes/Estimates
Recurring Invoicing
Recurring Orders
Reporting/Analytics
Route Optimization
Service History
Technician Management
Third-Party Integrations
Work Order Management

Pool Brain Integrations

QuickBooks Online

Pool Brain User Reviews

Overall Rating

4.9

Ratings Breakdown

96%

Secondary Ratings

Ease of Use

4.8

Value for money

4.9

Customer support

4.9

Functionality

4.9

David S.

Verified reviewer

Facilities Services

2-10 employees

Used daily for less than 6 months

Reviewed April 2023

Happy pool guy

The Pool Brain team is building something really special. I'm seeing overnight results with managing my technicians and improving the quality of my service. My team is happier since beginning to use the app, I am happier, and most importantly my customers are thrilled! Thank you so much for building this product. I am so grateful I found it. Completely transformed my business!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to manage what my technicians do in the field is so good.

Cons:

Can't think of any real cons The app has been great.

Mike S.

Verified reviewer

Consumer Services

201-500 employees

Used daily for more than 2 years

Review source

Reviewed September 2025

Best Pool Maintenance Software

Extremely satisfied. I have tried multiple pool maintenance software solutions and Pool Brain is the best.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Pool Brain is clearly built by someone who used to operate a pool company. It's easy to use, has robust features, features great route optimization, and provides helpful reports & alerts. I manage multiple companies within the same umbrella company. Customer support is top notch. I have tried multiple pool maintenance software solutions and Pool Brain is the best.

Cons:

Very few cons, it takes time to set it up correctly just like any other software. However, once you set it up, technician and customer onboarding is a breeze.

Reasons for switching to Pool Brain

Skimmer did not have the functionality required to support a large organization

PATRICK T.

Verified reviewer

Hospitality

2-10 employees

Used daily for less than 12 months

Review source

Reviewed November 2024

Nightmare accounting system-BEWARE!!

It is a nightmare on the accounting side. Can only get help through the chat

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The pictures and chemical readings are nice when it is sent to customer

Cons:

The accounting side is a nightmare, no running totals, you have to apply payments, no way to take a deposit (without going through) 10 steps. Constantly on phone due to customers being sent late notices that have been paid, doesn't sync with accounting side of QBO. Would love to find a decent program that truly understands a pool company.

Reasons for choosing Pool Brain

better reviews but not true to product, don't function as specified

Vendor Response

Hi Patrick, sorry to hear you didn't have a good experience and we'd love for you to contact our support team so we can address it. The largest companies in the United States use and love our platform and all of the things you mentioned are possible within the platform so there may be some confusion on this we can clear up. :)

Replied November 2024

Kevin N.

Verified reviewer

Consumer Services

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed September 2025

ASP/PB Review

Overall we have had an extremely positive experience with Pool Brain and would still recommend it to any pool company looking for a field service platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability for use with both maintenance and service. The support staff has been top notch as well working to help accommodate the needs of our owners. The migration process from our current platform was seamless.

Cons:

Still lacks some items for use for renovations and construction. Currently no docusign ability for contracts.

Reasons for choosing Pool Brain

Best overall fit for our organization. Others were either overly complicated to use or best for a one-person company.

Keri L.

Verified reviewer

Consumer Services

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2025

PoolBrain for the WIN

I would suggest PoolBrain to anyone who has a pool company, the system is very easy to learn and if you have any issues they are there to help you out in a very timely manner. I would rather work with PoolBrain over Skimmer.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fast and friendly reply to any issues that I have, any time I find something that seems off or that I don't understand I jump into the Help Chat and they are there with a smile (I'm assuming lol) and helpful advice. If they can't fix it they pass it along to those that can.

Cons:

I don't have any that I can think of because any time I have a problem I message the Help Chat and They are ready to help me figure out my issues.

Reasons for switching to Pool Brain

Cost was not very cost effective for our sized company

Burt P.

Verified reviewer

Individual & Family Services

2-10 employees

Used daily for less than 12 months

Review source

Reviewed August 2024

Small or large company, this is the right choice for you!

Here's the thing, it's not if it fails or freezes, it's when. ALL programs from ALL companies have issues that arise. For me, it' how you handle, resolve, and most importantly proactively correct the issue for all the customers. Pool Brain's support team IS THE BEST! Super fast to respond, they pay attention to detail, they don't ask if you're a little company or big company, they treat you with respect, and fix your concern as fast as they can. Their communication is top notch.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This program is super easy to use, and has a professional look that customer appreciate. Love that customers can log in and see their service history on their own as well.

Cons:

Nothing to report here. The Pool Brain team is always upgrading the program with awesome new ideas! The small list of things I didn't like were already fixed in the last couple updates before I even brought them up. These guys take pride in their work, and it shows.

Reasons for switching to Pool Brain

I used Pool Brain before, and the others just didn't work as smoothly for administration, technicians, and customer connection.

Vendor Response

Thanks Burt! We love our support team and appreciate you mentioning how great they are. Lots more great things coming as always and we appreciate you :)

Replied September 2024

Michael W.

Verified reviewer

Wholesale

11-50 employees

Used daily for less than 6 months

Reviewed April 2024

Satisfaction

very positive and will be an ongoing integration. We will eventually use 100% of the system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is difficult to get onsite help with any of the software companies. [sensitive content hidden] onboarding specialists took time to schedule an onsite visit to our company. Ensuring we were set up correctly, luckily we were on his way to the airport.

Cons:

very detailed which slows the process down but for the information we receive it is acceptable.

Reasons for choosing Pool Brain

Customer Service and back end capabilities

Reasons for switching to Pool Brain

Because of the back end capabilities of Pool Brain and Extremely professional customer service. Customer service is not a lost trade with this company.

Vendor Response

Thanks for the great review Michael! Happy to help any time.

Replied April 2024

Michael B.

Verified reviewer

Executive Office

51-200 employees

Used daily for less than 12 months

Reviewed March 2023

Hands Down The Best!

Allows me to easily optimize my routes and schedule my technicians efficiently. Also, the automatic billing saves me hours of work. The overall software saves tons of hours and labor you would spend to have multiple people managing all the jobs that Pool Brain handles.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease and simplicity of the features! It attacks the main focus and pain points of the pool industry.

Cons:

Nothing. My team and I love Pool Brain!

Reasons for switching to Pool Brain

The continuous crashing of the service program and the lack of features made us switch.

Vendor Response

Thank you for taking the time to write us a review and we're very happy you love Pool Brain!

Replied March 2023

Brady T.

Verified reviewer

Recreational Facilities and Services

2-10 employees

Used daily for less than 6 months

Reviewed October 2023

It's so good, I legitimately almost didn't write this review. I want to keep this a secret.

PoolBrain replaced the workload of 3 or 4 people, and does it without human error. It's a massive leveraging tool and the analytics are exceptional. It streamlines communication, workflow, quotes and job conversion and the cherry on top is powerful tools to respond to consumer feedback.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Massively powerful. Way more than a small pool company needs, but utterly irreplaceable for large teams who are serious about enterprise-level growth.

Cons:

It's hard to cite any cons, because the dev team has been very supportive of all our feedback and are already working on implementation of most of the items on our wish list. Bugs are also responded to very quickly and fixed quickly.

Reasons for switching to Pool Brain

PoolBrain promised better features and more power. We needed these things - we had outgrown our last software.

Vendor Response

Thank you Brady! We greatly appreciate the review and glad you decided to share the "secret" ;)

Replied October 2023

Bryce S.

Verified reviewer

Retail

11-50 employees

Used daily for less than 2 years

Review source

Reviewed September 2025

Amazing for larger businesses

Great work and makes my business better and more profitable. I have been offered cheaper solutions that check most of the boxes, but the value is simply too great

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Greatly improves efficiency in catching issues before the customer could notice. Reduces green pools and identifies trouble pools faster

Cons:

More heavy on the tech- I realize it’s necessary for the performance we want as a business but the techs tend to complain for a week or so

Showing 1 - 10 of 27 Reviews

See All Reviews