Podio 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Podio

4.3

(362)

Pricing

Starting at $14.00 per month

About Podio

Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources.

The Podio App Market grants users access to hundreds of free apps, pre-built by Podio users to satisfy a range of industry-specific requirements and project management functions, such as task management, project portfolio management and issue management. There are also apps for functions such as customer relationship management (CRM) and applicant tracking.

Podio offers a range of social collaboration features, including likes and file-sharing anywhere within the system, as well as internal instant messaging and video chat.

Podio’s app-building capabilities make it a good fit for smaller organizations that require a high degree of customization, particularly those looking to manage multiple business processes within a single system.

Podio Screenshots

Podio Pricing and Plans

Starting price: $14.00 per month

Free Trial

Free Version

Plus

$14.00

flat rate, per month

Plan includes:

Apps and Workspaces
Automated Workflows
Light User Role
Read-Only Access
Task Management
Unlimited External Users
Unlimited Items
User Management

Premium

$24.00

flat rate, per month

Plan includes:

Advanced Workflow Automation
Contact Sync
Interactive Sales Dashboards
Visual Reports
Email Integrations
PDF Generation

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Podio Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Podio
Accounting
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Business Process Automation
Calendar Management
Chat/Messaging
Client Management
Client Portal
Communication Management
Contact Management
Cost-to-Completion Tracking
Customizable Reports
Document Management
Document Storage
Email Management
File Management
File Sharing
File Transfer
For Accountants
For Real Estate
For Small Businesses
Gantt/Timeline View
Idea Management
Interaction Tracking
Issue Management
Kanban Board
Lead Management
Live Chat
Messaging
Milestone Tracking
Mobile Access
Mobile App
Productivity Tools
Progress Tracking
Projections
Project Management
Project Planning/Scheduling
Project Templates
Project Time Tracking
Real-Time Chat
Recurring Tasks
Reminders
Reporting/Project Tracking
Reporting & Statistics
Scheduling
Status Tracking
Sub-Task Management
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Team Collaboration
Third-Party Integrations
Time & Expense Tracking
Two-Way Audio & Video
User Management
Video Conferencing
Web/Mobile App Development
Workflow Configuration

Podio Integrations

Zapier

Integration rated 4.9 from 17 reviews

OpenText HighTail

Zendesk Suite

Evernote Teams

OneDrive

Google Drive

See all 15 integrations

Podio User Reviews

Overall Rating

4.3

Ratings Breakdown

52%

34%

Secondary Ratings

Ease of Use

4.0

Value for money

4.3

Customer support

4.1

Functionality

4.3

Robert D.

Verified reviewer

Management Consulting

2-10 employees

Used weekly for more than 2 years

Reviewed August 2025

Podio Still Punches WAY Above Its Weight

I've been a Podio user for 13 years. Despite its lack of internal integrations, it has always been one of the most flexible and powerful productivity tools I use. From stand alone apps to fully integrated and automated workspaces and workflows, Podio lets me build and edit custom solutions as and when I need them. I highly recommend Podio and encourage you to give it a try.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Unconstrained ability to build custom workspaces and apps on the fly. Utilizing the Advanced Workflow Automation capabilities (included with Premium plan) exponentially enhances the capabilities of Podio. With its drag-n-drop interface, Podio is one of the most flexible and powerful tools available. Podio has been a no-code powerhouse before most people even knew no-code was a thing.

Cons:

Has been extremely slow to evolve with new features. Also lacks internal integrations with 3rd-party apps, replying instead on API integrators such as Zapier. Because there are no boundaries or restrictions on what you can create, the initial learning curve is a bit of a challenge. Once you begin to think like a relational database, the magic happens.

Reasons for choosing Podio

No boundaries or limits on what I could create. Podio give me the ability to create a true no-code platform for backend administration and service support.

Jeffrey K.

Verified reviewer

Civil Engineering

2-10 employees

Used daily for more than 2 years

Reviewed January 2026

Podio Helps Run a Small Geospatial Firm

Our firm has been using Podio for 10 years. It has proven to be just as flexible as we need, allowing us to easily expand its functions as our needs change.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I love that it allowed our small startup company to build out our data and workflow automation needs for our niche business.

Cons:

In the morning as things are just getting started for the day, Podio can be a bit slow when opening new tables. After the initial startup however, high levels of productivity ensue.

Reasons for choosing Podio

At the time, Podio was free for under 5 users. This was a great boost, allowing us to build Podio into an indispensable tool for our very small and new business.

Julian J.

Verified reviewer

Professional Training & Coaching

11-50 employees

Used daily for more than 2 years

Review source

Reviewed March 2024

Used to be good now is outdated and poor customer service

Previously 5

I went from love to dissappointment. For many years it served us to organize the workflows of the company but gradually it was left behind and today it is an outdated and expensive platform. In addition, the customer service is really disappointing.

Ratings Breakdown

Ease of use

Previously 5

Value for money

Previously 5

Customer support

Previously 5

Functionality

Previously 5

Pros:

It's good for working with databases and relations among them. We used to have our complete ERP built in Podio.

Cons:

- Podio used to be a good alternative when workspaces were customizable and external users could interact with the platform easily. However, this changed unilaterally and without notice, rendering most applications useless. - Compared to platforms like Notion, Podio's system and infrastructure are perceived as outdated and difficult to configure. - The customer service is poor, with delayed responses and a lack of empathy towards the customers. - It is more expensive than more powerful and customizable platforms.

Reasons for choosing Podio

A few years ago it was a state-of-the-art alternative for project and workflow management.

Clint B.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Reviewed January 2026

Glad to see improvement again

I love that I can pull together multiple business departments together. Ive used podio for over 8 years and have stayed loyal till now.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Globiflow and mallableness. I like that i can build my own apps. I like that its flexible and affordable.

Cons:

Changing hands a lot and lack of dashboard improvements. I dont have the technical knowledge to do the best stuff or make procfu look attractive

Reasons for choosing Podio

Hubspot was expensive at the time of research

Aswin M.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for more than 2 years

Reviewed January 2026

Flexible Work Management with Room to Improve

Overall, my experience with Podio has been positive. It’s a powerful and flexible platform that adapts well to different workflows and team structures. Once set up, it becomes a central hub for tasks, communication, and file sharing. While there are occasional performance hiccups and a learning curve, the productivity gains and collaboration features make it a valuable tool for managing projects efficiently.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Podio offers excellent value for money with flexible features that scale to different team needs. Its interface is intuitive, making task and workflow management straightforward. Collaboration is seamless with shared workspaces, file organization, and real-time updates. Customer support is reliable, and despite occasional minor bugs, overall usability remains smooth and efficient.

Cons:

Podio can feel slow at times, especially with larger workspaces and many embedded apps. The mobile experience is limited compared to desktop. Customization, while powerful, has a learning curve. Notifications can become overwhelming, and occasional glitches or delays in updates sometimes disrupt workflow continuity overall.

Muhammad U.

Verified reviewer

Computer Software

2-10 employees

Used daily for more than 2 years

Reviewed January 2026

Highly Flexible Platform for Custom Business Workflows

Overall, Podio has been a strong and reliable platform for building customized business systems. When properly set up, it can handle complex workflows, role-based access, and automation very effectively. It works best when implemented by someone who understands both the business process and the technical side, making it a great long-term solution for growing teams.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Podio is extremely flexible and customizable. It allows us to design workflows, apps, and processes exactly according to our business needs rather than forcing us into a rigid structure. The ability to build custom apps, automate processes, manage permissions, and integrate with third-party tools makes it a very powerful platform for CRM and operations management.

Cons:

Podio has a learning curve, especially for new users without technical experience. Advanced automation and integrations often require external tools or technical expertise. The native reporting and UI could also be improved, and performance can feel slow at times when working with very large datasets.

Ashley H.

Verified reviewer

Oil & Energy

11-50 employees

Used daily for more than 2 years

Reviewed January 2026

Love Podio!

Wonderful! It has allowed our team to take accountability forntheir work and allowed management to easily see where everyone is on each ticket.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Enables our team to communicate with each other and our clients seamlessly and easily. Allows us to keep documentation centralized and easy to locate.

Cons:

It's not extremely easy to locate tickets that you were working in once you close the tab. It takes a bit of effort and digging sometimes.

Jen P.

Verified reviewer

Financial Services

11-50 employees

Used daily for more than 2 years

Reviewed January 2026

Amazing abilities to automate!

I love the automation features, as well as the ability to integrate RightSignature, Dynamic Forms, etc. It's really saves us a LOT of time automating tasks and emails!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service response time from our Podio rep is amazing! Jacquelyn is always available to help and super fast to respond and solve our problems when we need her!

Cons:

Lack of reporting options. It would be very helpful if Podio had some better printing and reporting options.

Craig J.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 2 years

Reviewed January 2026

Podio is Adaptable

Like that it is a crm all in one, coming from working with applications like salesforce. Excited to hear the incorporation of AI to the platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and ability to customize. Like that you can see calls and last comments tagged to your email automatically.

Cons:

Alerts and ease of making reminder more automated. But can i do more, with the app, that is my limitation.

Karen M.

Verified reviewer

Publishing

2-10 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Workspace on managing journal tasks.

It has provided me with a versatile framework to manage editorial assignments and partnerships, in particular, when our operations do not align with the traditional project templates.

Ratings Breakdown

Ease of use

Functionality

Pros:

I prefer to create apps which represent the stages of our journal, so work, notes, files do not exist in different tools.

Cons:

I do not like the time-consuming nature of setups, and sometimes bugs cause me to check whether my updates were saved.

Showing 1 - 10 of 362 Reviews

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