Vault Rooms 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Vault Rooms

4.6

(10)

Pricing

Starting at $9.99 per month

About Vault Rooms

Vault Rooms is a virtual data room solution, which helps businesses collect and share confidential documents with multiple parties. Vault Rooms facilitates M&A transactions across a wide range of industries including investment bankers, accountants, lawyers and private equity firms. It enables users to securely gather, share and track business critical documents on a centralized platform.

Vault Rooms helps accelerate complex business transactions and processes by uploading and organizing documents, managing user access and creating activity and audit reports. Prior to the existence of virtual data room and document repository technology, information was printed, faxed, emailed, photocopied or mailed.

Vault Rooms also offers workflow features and capabilities to assist banks, accounting and law firms with document collection and better manage their provided by client (PBC) resources. This combination of document management (VDR) and request list management (RLM) features helps remove project roadblocks and expedite the security of workflows, enhancing communication between multiple parties across various locations.

Vault Rooms Screenshots

Vault Rooms Pricing and Plans

Starting price: $9.99 per month

Free Trial

Free Version

Basic

$9.99

per feature, per month

No plan information available

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Vault Rooms Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of Vault Rooms
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Audit Trail
Authentication
Automatic Backup
Backup and Recovery
Bulk Uploading
Cloud Backup
Commenting/Notes
Compliance Management
Content Management
Customizable Branding
Customizable Reports
Customizable Templates
Dashboard Creation
Data Import/Export
Data Security
Data Storage Management
Document Management
Document Review
Document Storage
Drag & Drop
Email Management
Encryption
File Management
File Recovery
File Upload by Email
Full Text Search
HIPAA Compliant
Messaging
Mobile Access
Monitoring
Multi-Factor Authentication
Optical Character Recognition
Password Management
Project Management
Q&A Management
Real-Time Notifications
Real-Time Reporting
Remote Access/Control
Reporting/Analytics
Reporting & Statistics
Search/Filter
Secure Data Storage
Secure File Viewer
Secure Login
SSL Security
Tagging
Task Management
Task Scheduling
Two-Factor Authentication
User Management
Watermarking
Workflow Management

Vault Rooms User Reviews

Overall Rating

4.6

Ratings Breakdown

70%

20%

10%

Secondary Ratings

Ease of Use

4.1

Value for money

4.1

Customer support

4.6

Functionality

3.9

Have you used Vault Rooms and would like to share your experience with others?

Anu V.

Biotechnology

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

Use of V-rooms fo audit support

Support is excellent. Staff very helpful at all levels

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

easy to install, especially now that the users do not have to install anything.

Cons:

cannot open up multiple windows so difficult to compare multiple documents if a user does not have download permission.

Vendor Response

Thank you for your review. We have added the ability to open multiple windows for document comparison. Just click the 3 dots to the right of the file and select "View in New Window". You can do this for as many files as you need to compare. - Karen, CEO

Replied March 2021

Donald G.

Investment Banking

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed April 2017

M&A Dream Data Room

Main Street to Small M&A projects. VRooms gives me the power to run the data collection, due diligence and closing with the system comparable to much more expensive data rooms I used for 35 years as a CFO of a multinational corporations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Not only is it a great way to store and provide access to data, the program allows you to assign tasks to stakeholders. For example, if your sell side client has been tasked with providing copies of significant contracts...the system allows you to assign that task, remind the client via email and notify you of the status. Alternatively, you can see what the buy side has looked at, when they accesses the data and control what the can do with the data. View only, print or not print.

Cons:

Because of multi-level security features, it can be a bit cumbersome making sure you have everything set so that who is supposed to see it can. For example, you can set security by user, by type of user, by document, by user level 1 to 10 etc. It is easy to get confused if you don't set some internal policies on how you set security settings.

Leslye G.

Consumer Services

2-10 employees

Used daily for less than 6 months

Review source

Reviewed November 2018

It was not a good fit for our business

Not the best value for our business. We add clients into a portal at the begining stage to house their documents. We do not charge for this service. I was getting billed through V Rooms as soon as their portal was created. The client was not willing or ready to pay sometimes for 33-4 months

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I liked the hought that we could have all of our clients documents housed in one place and set security prefrences with multiple level access.

Cons:

our clients did not find it easy to add their investors to allow access

Vendor Response

Leslye, I would like the opportunity to improve your experience with us. We have made some changes that should help with how you want to use the portal. Please reach out to me. - Karen, CEO

Replied December 2018

Martin B.

Used weekly for less than 2 years

Review source

Reviewed August 2017

Highly accurate and user friendly. Definitely a reliable tool to manage the company Data.

Reliability Confidence Accuracy Excellence

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Reliability, Accuracy, Support and User friendly. Addiotionally it has a proper file organization inside the system.

Vendor Response

Thank you so much, Martin, for your review. - Karen, CEO

Replied March 2021

Roberto R.

Information Technology and Services

201-500 employees

Used weekly for less than 12 months

Review source

Reviewed April 2017

Worth every penny

V-Rooms provided us with everything we need to manage thousands of documents and their rights of access over a dozen users at a fair price and excellent technical service.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy of use

Cons:

Limited advanced features compared with other more expensive solutions

Michael M.

Computer Software

51-200 employees

Used monthly for more than 2 years

Review source

Reviewed April 2017

Great Solution

Our organization has been using V-Rooms since 2013 and the solution has worked out great for our needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ease of use, creating users, uploading documents, managing the documents, etc.

Vendor Response

Thank you so much, Michael, for your kind review. - Karen, CEO

Replied March 2021

Chris L.

Used unspecified for unspecified

Review source

Reviewed April 2017

Excellent Work for Our Deal Team

Since the day we signed up for V-Rooms, myself and the deal team have had a very easy time accessing all the documents we needed uploaded. It was essential in getting the deal done, and for the price, I think it was the best option available. Will definitely keep you in mind for future deals!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Jason A.

Financial Services

2-10 employees

Used monthly for less than 2 years

Review source

Reviewed February 2017

Poor Functionality

As the manager of the data room, I have experienced numerous problems where a new guest has not received the login email. It's extremely time-consuming to find a work-around.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

User Friendly

Cons:

Adding New Users Lack of training manual for new users to log into program

Martin B.

Used unspecified for unspecified

Review source

Reviewed February 2017

Very accurate and practical for Data manage and exposure. Mainly because of the Data Amount.

Overall a great experiencie, simplifying the way to share corporate information with the financial stake holders. Considering the Data Amount, it wouldn't be feasible to share infromation via email. V-Rooms is a really convenient solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Karen P.

Verified reviewer

Computer Software

11-50 employees

Used unspecified for unspecified

Review source

Reviewed January 2019