CoachAccountable 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

CoachAccountable

5.0

(65)

Pricing

Starting at $20.00 per month

About CoachAccountable

CoachAccountable is a cloud-based software solution that helps small businesses with sales, marketing and customer support. It is deployed on the web and can be accessed from any device with an internet connection.

CoachAccountable caters to organizations that need to manage their sales, marketing, and customer service efforts effectively. The software allows users to create campaigns, track leads, set up email templates, set up automated responses and track emails sent in real-time.

CoachAccountable offers drip campaigns, enabling users to send out a series of emails over a period of time. Teams can send reminders about upcoming events and meetings, manage communication with players and parents through email or text messages and track employees' progress towards goals.

CoachAccountable Screenshots

CoachAccountable Pricing and Plans

Starting price: $20.00 per month

Free Trial

Free Version

Single Coach

$20.00

per month

Plan includes:

Complete
Deactivate (and Reactivate) Clients at Any Time
Fully-Featured System for EVERY Plan
Inactive Clients May Still Access Their Records
Only Your Active Clients Count
Scales to Any Size You Need

Team Edition

$20.00

per month

Plan includes:

Complete
Deactivate (and Reactivate) Clients at Any Time
Fully-Featured System for EVERY Plan
Inactive Clients May Still Access Their Records
Only Your Active Clients Count
Scales to Any Size You Need

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CoachAccountable Features

Popular features found in Fitness
Attendance Tracking
Billing & Invoicing
Calendar Management
Class Management
Communication Management
Customer Database
Employee Management
Marketing Automation
Online Booking
Payment Processing
Registration Management
More features of CoachAccountable
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Appointment Management
Appointment Scheduling
Assessment Management
Assignment Management
Asynchronous Learning
Audio/Video Recording
Automated Scheduling
Availability Management
Blended Learning
Booking Management
Business Coaching
Calendar Sync
Certification Tracking
Class Scheduling
Client Management
Client Portal
Client Profiles
Collaboration Tools
Content Library
Content Management
Contract/License Management
Course Authoring
Course Publishing
Credit Card Processing
Customer Accounts
Customizable Branding
Customizable Forms
Customizable Questions
Customizable Reports
Customizable Templates
Document Management
eCommerce Management
Electronic Assignments & Tests
Electronic Payments
Email Reminders
Event Calendar
Event Scheduling
Feedback Management
Fitness Assessments
Fitness Plan
Gamification
Goal Setting/Tracking
Hybrid Trainer
In-person Trainer
Instructor Management
Interactive Learning
Invoice Management
Invoice Processing
Learning Management
Learning Paths/Tracks
Lesson Notes
Life Coaching
Media Import
Membership Management
Mobile Access
Mobile Alerts
Mobile App
Monitoring
Multiple User Accounts
Nutrition Program
Online Classes
Online Payments
Online Trainer
Parent/Student Portal
Performance Metrics
Program Management
Progress Reports
Progress Tracking
Recurring/Subscription Billing
Reminders
Reporting & Statistics
Role-Based Permissions
Scheduling
Secure Data Storage
Secure Login
Self-paced Learning
Self Service Portal
Session Notes
SMS Messaging
Storyboarding
Surveys & Feedback
Template Management
Tests/Assessments
Third-Party Integrations
Training Management
User Management
Video Management
Visual Analytics
Web Forms
Website Integration

CoachAccountable Integrations

Microsoft Outlook

Square Payments

Stripe

Zoom Workplace

Google Calendar

Zapier

See all 7 integrations

CoachAccountable User Reviews

Overall Rating

5.0

Ratings Breakdown

97%

Secondary Ratings

Ease of Use

4.7

Value for money

4.9

Customer support

5.0

Functionality

4.8

Heleen W.

Verified reviewer

Professional Training & Coaching

Self-Employed

Used daily for less than 6 months

Review source

Reviewed February 2021

Can't offer the best coaching services without CA

My overall experience is of almost dreamlike quality. I had never expected that there would be professional Coach-support out there that A) adds real value to my coaching practice that pays back and B) really feels like having a true and dedicated support team at my disposal almost 24/7 (they seem - within reasonable expectations - to ALWAYS be available to help out, support and answer questions.)

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The CoachAccountable portal, that I sign all my clients onto, helps me organize the overall coaching journey and structure each coaching session in a highly professional and smooth way. I add much more and higher value to my clients' experiences because of it. Their Customer Support is of A+ level -- they are extremely knowledgeable, they know to answer your questions in such an easy way that I honestly don't even understand why I had the question in the first place.

Cons:

At first I thought it was pricy, as the monthly fee increases when you coach more people -- opposed the fixed monthly relatively low fee that the other software provider charged that I used prior. However, CA saves me so much time and has me add so much more value to my clients' coaching experience that it is well regarded cheaper than the cheapest competitor out there.

Reasons for switching to CoachAccountable

The other coach portal I used - however friendly the people were - was way too techie for someone like me. I am not a programmer, and I do not intend to be a software designer. I am a coach and I want to spend as much time coaching as possible. That's what I couldn't do with the other software, and that's exactly what CoachAccountable makes me achieve.

Vendor Response

Heleen, thank you for this lovely review! So happy that the system allows you to deliver great coaching and make your life easier. Glad to hear it's user-friendly and that our support team feels like a part of your own team, too. Cheers!

Replied February 2021

Deborah G.

Verified reviewer

Professional Training & Coaching

Self-Employed

Used daily for more than 2 years

Review source

Reviewed June 2019

Honors the needs of the client and the coach.

I've been using Coach Accountable, for about 4 years now. It is the central hub for my business both as a CRM, as a coaching product and as delivery system. The developer has listened to customers, and in many cases anticipated our needs. I love the fact that is was designed specifically for our business and is so robust for both the client and the coach.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Everything is in one place, in a very organized way. I liked it before but now that they've added scheduling for unregistered clients coupled with offering configurations. Its not only a great coaching tool it's a great business tool. I can track both prospective clients and existing clients in one place. The daily happenings report keeps me up to speed on clients progress between sessions and makes it's easy to respond directly from the report instead of needing to go to each client's file. It's pretty intuitive and well documented but If I need help, support is very responsive.

Cons:

I'm thinking and thinking and I can't think of anything. I love it all.

Vendor Response

Thank you, Deborah, for the great feedback. We're glad tools like Happenings Reports have been useful for you, and that a coaching-specific tool serves you well. Rock on!

Replied July 2019

Verified

Reviewer

Professional Training & Coaching

Self-Employed

Used daily for less than 2 years

Review source

Reviewed June 2019

A fantastic all in one coaching business package and client portal

I researched many different programs designed for coaching businesses and CoachAccountable stood out for all the amazing features it offers... it is unmatched. Plus I love that the designer of the software and business owner is a coach and hands on operator of the business. He is very accessible, provides excellent help as does his team mate, and is constantly developing new useful features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the resources it provides to clients with the course options, metrics and accountability trackers, scheduling feature and more. I greatly value being able to scroll through my active clients and see in an instant where they are at with their goals and actions, and check on who needs to be scheduled. I value being able to schedule emails in advance so I can drip feed messaging to my clients over the week and month - in as close to automated fashion as possible. And did I mention the automated billing system? Money just flows into my bank account since adopting Coach Accountable.

Cons:

I need to bill in two currencies and it currently will only support billing in one currency - so as a work around I have two accounts one for each currency. I will say they were amazing at helping me get the second account set up and clients migrated over. They also tweaked the portal so I can easily flip between the two accounts. I look forward to two currencies being supported and in the meantime the work around is working fine.

Reasons for choosing CoachAccountable

CoachAccountable was the only program that has it all - billing, scheduling, automation, accountability trackers (best in business), courses, group offerings, team coaching, automations for on-boarding clients and more. It was more expensive than the others AND it is worth it.

Vendor Response

"Money just flows into my bank account since adopting Coach Accountable" - what better review could we ask for! As of this writing, we're proud to say our entire team has experience as coaches (and of course being coached). There's a good chance any support ticket answer will come with a good dose of that perspective, too.

Replied June 2019

Shannon C.

Verified reviewer

Used daily for less than 6 months

Review source

Reviewed February 2018

Beyond Amazing!

This software gives me the confidence to do my job as a coach. It's not just beneficial to my clients, but it helps keep me organized and focused as well.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is the first product that has actually exceeded my expectations! This coaching software has everything that I need for my clients and more. The coach dashboard is laid out beautifully where I can see everything that's going on with each of my clients. From metrics and action steps to a client journal and whiteboards, this software is the full package. Just when I've seen everything that it offers, the designer introduces something new or I stumble upon something I haven't seen before. Customer service is first rate and from the moment I signed up, I felt like I was part of a community. The overall product quality is excellent and the per client pricing puts everyone on the same playing field, from new coaches with just a few clients to more established coaches with 50-100 clients. I appreciate all of the thought that was put into creating this wonderful software.

Cons:

I think the perfect addition would be a set of written or video tutorials that walk you through how to set everything up. The software is easy enough to understand, but when I started, I found myself reaching out to customer support to help me understand some of the functionality. I definitely got all of my questions answered, but I'd still like to be able to search a database for the answers myself, especially when chat is closed.

Vendor Response

Shannon, video tutorials are a great suggestion. We've definitely expanded the help center with videos since your review, and we're creating more training materials right now actually. Looking forward to your feedback on those!

Replied December 2018

Gerilyn A.

Verified reviewer

Medical Practice

2-10 employees

Used daily for less than 6 months

Review source

Reviewed July 2020

It's like having a super smart personal and professional assistant

My biggest challenge with my new career as a coach has been time management, mostly related to organizing all my clients' accounts, accessing support files, emailing each client with specific action items and/or helpful documents. Now I can upload everything to one area. I can easily share pertinent files with each client without having to copy and/or attach individual files for each person. CoachAccountable's stream feature is possibly my favorite. I no longer have to scroll through or search for emails from clients in my overflowing inbox. Our entire conversation is kept in one area. It's been a MAJOR TIME SAVER for me!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have been a business owner for 25+ years. In my previous career, I owned two cosmetic dental practices. My offices relied on great technology to ensure our systems ran efficiently and profitably. Luckily, I had some super smart people working with me who mastered the technology. When I started my existing business, I was the CEO, CFO, CMO, COO, CIO and executive assistant. My weakest roles are those of CIO and executive assistant. So when I tell you that even I, a self-admitted technologically challenged individual can quickly and easily implement CoachAccountable, you have to believe how EASY it is to use this platform! It has made ORGANIZING all my clients' accounts a walk in the park. I access my site at least 5-10 times each day and am loving it more and more every time I use it!

Cons:

I haven't found any yet. Seriously. I'll be sure to let [SENSITIVE CONTENT HIDDEN] know if I have any recommendations for improving the site.

Vendor Response

Thanks, Gerilyn, for the fabulous review. So happy that the Stream makes your life easier. Sounds like you already know where to find us for those suggestions for improvement if you find any!

Replied August 2020

Robert G.

Verified reviewer

Human Resources

2-10 employees

Used daily for less than 2 years

Review source

Reviewed December 2019

Elevate your coaching practice and add high value for your clients

My overall experience is extremely positive. CA is a foundational tool I use and without a doubt, adds tremendous value to my clients.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Coach Accountable is powerful and essential for business coaches. The program helps me to manage my clients and, more importantly, add value to my clients. They love using the platform. For example, before each appointment, clients receive a call strategy document to help them focus on what they want to accomplish during our call and then a post-meeting worksheet. Plus, CA has a compelling metrics feature that demonstrates ROI and keeps clients on target. Nobody else has this feature. Finally, the team at CA is remarkable. Their support is world-class, and they are consistently offering webinars and town hall type meetings to hear from their users.

Cons:

The interface can be a little clunky and confusing at times.

Vendor Response

Hi Robert, so happy to hear you're loving the software, support, and virtual get-togethers. Happy to have you and your consistent great suggestions for the app.

Replied June 2020

Brad S.

Verified reviewer

Professional Training & Coaching

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed November 2020

Easy to Use. Easy to keep clients organized.

I don't know what I would do without CoachAccountable to help me manage large client groups like the one I am managing. It's great to be able to document coaching interactions and assign tools using both my laptop or my phone when I'm mobile. Also, the automated reports are awesome so that I can keep my primary client up to speed on progress without having to spend any time building reporting features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love this software as it helps me manage a client relationship where sales people are funneling in and out of the program as they progress. It is great to keep the tools and resources all in one place organized in one place so I can keep track of dozens of clients. I also appreciate the ability to create specific tools that I can assign and distribute to various clients as needs arise.

Cons:

It is a challenge rebuild tools within the CA tools to accomplish what I want to do. I have many of the tools I like to use automated in other tools. I would like to ramp up time to build the tools to automate the coaching to be a little quicker.

Reasons for switching to CoachAccountable

One Note does great in documenting the sessions but does not have the automated scheduling resources to tackle the administrative work necessary to keep coaching engagements on track.

Vendor Response

Hi Brad, so happy we're able to help you facilitate your large coaching groups and keep clients updated with reporting. Thanks for the review!

Replied November 2020

Alex J.

Verified reviewer

Management Consulting

Self-Employed

Used daily for less than 6 months

Review source

Reviewed February 2022

CoachAccountable is Amazing!

Before I found CoachAccountable, I was patching together different solutions to support my clients. It was frustrating because I was spending a lot of time trying to provide my clients with a top tier service. After testing out CoachAcountable, I discovered that the application will allow me to take better care of my clients while taking my practice to the next level. I'm actually able to offer more coaching to my clients while doing less work. CoachAccountable has made me more money. I can't say enough good things about the application, the staff, and how it makes me a better coach.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer Service, Scheduling, Billing & Invoicing, Tracking metrics, Delivery of Worksheets

Cons:

There is nothing that I don't like about the software.

Reasons for choosing CoachAccountable

CoachAccountable is integrated

Vendor Response

Love hearing that CoachAccountable has helped you eliminate extra systems and make more money with your coaching, Alex!

Replied March 2022

Drew B.

Verified reviewer

Publishing

51-200 employees

Used daily for less than 12 months

Review source

Reviewed November 2018

Best kept secret in the coaching world

CoachAccountable has made my online coaching business both POSSIBLE and POWERFUL. I love this software, the team behind it, and the work it enables me to do. Highly recommended.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

CoachAccountable saves me hundreds of hours, thousands of dollars, and it even makes coaching FUN! This software is my 24/7 personal secretary, accomplishing all of the administrative work behind the scenes, just the way I like it. CoachAccountable frees me up to focus on what I care about the most: relationships with clients and THEIR success. And as a bonus, CA's customer support is the best I've ever experienced.

Cons:

When designing and writing worksheets, messages, and other communication material, the software can be finnicky. There have been times when I had to abandon a worksheet and start over because the code got messed up.

Vendor Response

Drew, thanks so much! We love that CA has freed you up to be great with your people, rather than bogged down in paperwork. We invite you to reach out next time you're stuck on a Worksheet. See ya round!

Replied November 2018

Damon S.

Verified reviewer

Professional Training & Coaching

Self-Employed

Used daily for less than 12 months

Review source

Reviewed November 2018

Wow! This software enables life transformation and...

I am building my coaching business exclusively on this software platform. The ability to brand it as your own really makes it look like I built the software which brings enormous credibility to my business. Most importantly... When my clients are using it their lives change (including my own because of the nifty self coaching option).

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Everything. I built my entire coaching business on this software... Scheduling, billing, accounting, course creation and automation, and accountability tracking for my clients. Customer support is incredible. Most importantly, my clients love it and their lives are being transformed with it.

Cons:

I love everything about it. Like any software there are minor annoyances but none are worthy of listing here.

Vendor Response

Damon, thank you so much for this review! You've helped develop us, too, as you make suggestions for CA based on your experience. Here's to your people and the difference you make!

Replied November 2018

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