Edficiency 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Edficiency

4.9

(45)

Pricing

Starting at $1,285.00 per year

About Edficiency

Edficiency is online scheduling software that automates daily rosters for middle/high school flex time, activity and tutorial periods. Edficiency was built to help schools save valuable time by eliminating the need for complex spreadsheets, paper forms, and manual planning processes.

Edficiency Screenshots

Edficiency Pricing and Plans

Starting price: $1,285.00 per year

Free Trial

Free Version

Basic

$1,285.00

usage based, per year

No plan information available

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Edficiency Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of Edficiency
Attendance Tracking
Availability Management
Calendar Management
Class Scheduling
Communication Management
Customizable Branding
Customizable Reports
Employee Scheduling
Enrollments/Onboarding
Faculty/Staff Management
Independent/Private
K-12
Multi-Location
Performance Metrics
Progress Tracking
Real-Time Monitoring
Real-Time Notifications
Real-time Scheduling
Remote Access/Control
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
School District
Single Sign On
Special Education
Student Information/Records
Student Portal
Surveys & Feedback

Edficiency User Reviews

Overall Rating

4.9

Ratings Breakdown

89%

11%

Secondary Ratings

Ease of Use

4.8

Value for money

5.0

Customer support

5.0

Functionality

4.6

Dan M.

Verified reviewer

Primary/ Secondary Education

51-200 employees

Used daily for less than 2 years

Review source

Reviewed April 2021

Edficiency review

The customer service given by Edficiency is excellent. Whenever there have been issues there is someone available to email, call, or video call. I have been very pleased with their responses and their response time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This system made it possible for our school to offer a flex period within the school day. Students and teachers are both able to request each other on different days to get/give the assistance that is needed. It is very easy to set up classes, templates, and groups of students for sessions. There are options for having virtual and in-person students at the same time. The system notifies students of their class assignments each day via school email. Students are able to place an order of their teachers for when they are randomly assigned to sessions. Teachers are able to request students in advance and the program is designed to not allow a teacher to monopolize a student's sessions. This is both a positive and a negative. A positive so that staff cannot also "dibs" a student however it is a negative when only one teacher wants to request a student. In this event, teachers need to make a request each day for the next day. The administrative side of the program is very easy to use and navigate. I am able to teach staff how to use the program in about 10 minutes. I can access reports that tell me student sessions requests, attendance and group memberships. I can also determine if a teacher has taken attendance, created groups, and how they are making sessions, e.g. they are limiting enrollment, requiring requests to be in the session, and open seats.

Cons:

A number of teachers have mentioned that they would like the ability to request a student for multiple days in a row, however it can be a problem if a teacher is able to monopolize a student's flex time. There are work arounds, teachers can create a group that automatically places the student in their section or they can request a student each day for the next day. As an administrator I would like the ability to select multiple sections at one time when having to delete multiple sections - currently I can only select either one section or delete all sessions. While I would not use this feature often, it would be nice to have. I would also like the ability to insert default information for staff for the ease of creating certain sessions.

Vendor Response

Thanks, Dan, for the feedback! We're glad you're having a good experience overall and feel like the system makes things easy for you. We also appreciate the additional feature requests, as always, and we'll see what we can do about them. We'll let you know when we have some updates on that front. Thanks again for allowing us to support your flex periods!

Replied October 2021

Amber B.

Verified reviewer

Primary/ Secondary Education

51-200 employees

Used daily for less than 2 years

Reviewed October 2021

Edficiency at Brookfield Central

We were hoping to introduce more flexibility into the school day, where kids could meet with each other or teachers, and we could get things done during the school hours as opposed to before/after school.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The product is easy to use and has been very impactful as we now have a scheduled block of time where clubs can meet, teachers can request kids for make-up time or help, students can request teachers for things like AP Help Sessions, coaches can meet with students for special communication. Edficiency has introduced a very flexible school day- as all of the above used to have to be done before or after school.

Cons:

I would love to be able to delete sessions easier. To be able to delete by day, by grouping would be handy.

Reasons for choosing Edficiency

Unknown.

Vendor Response

Thanks for sharing, Amber! We're really glad to hear that you are able to get more done with students during the school day and minimize the need teachers and students to stay before- and after-school. And thanks for the suggestion of more easily being able to delete sessions - we try to make it hard to accidentally delete something, but we'll consider your suggestion as we continue to roll out new features. Thanks again!

Replied October 2021

Ryan P.

Verified reviewer

Primary/ Secondary Education

51-200 employees

Used daily for more than 2 years

Reviewed October 2021

Simplicity

We have been with efficiency since the beginning. It has always delivered. Any struggles or issues that we have encountered along the way have always been as a result of our users and not the software.

Ratings Breakdown

Ease of use

Functionality

Pros:

It removes excuses from both students and their teachers for not being able to meet. There is no reason why a student should not be able to meet with me promptly when they struggle. There's also no reason why I, as a teacher, should not be able to spend extra time with students who I know need extra attention.

Cons:

Most of my sessions are set up in the same exact way. I wish there was a way for me to easily clone a setup and apply it over a range of days rather than having to set up each day's session individually.

Vendor Response

Thanks, Ryan! We appreciate the feedback! If you ever have anything else to share, don't hesitate to reach out, whether about duplicating sessions or anything else!

Replied October 2021

Peggy S.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 2 years

Reviewed October 2021

Edficiency is a Game Changer

Overall, we are very pleased with the Edficiency program and would highly recommend it for schools looking for a way to manage logistics in order to provide student support and session management. After initial startup, the program runs effortlessly behind the scenes and we have to do very little to manage it on a day-to-day basis.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

For our campus of over 2,000 students, Edficiency provides a seamless and labor-free means of ensuring that each student has a place to go during our advisory period that will provide the student with the targeted support he/she needs. It individualizes each student's experience, so that students get the help and attention they need and gives students some choice. Clubs and organizations benefit from the program as well, as they can ensure that interested students have an opportunity to attend club meetings.

Cons:

We would love to see Edficiency in an app form, so that students could get more timely notifications and more easily access their daily assignment (currently assignments are provided via email).

Vendor Response

Thanks, Peggy! We strive to be as seamless and efficient as possible, and are glad to hear you've found that to be true in your school. We will keep the creation of a student-facing app in mind as we continue to build out features for the software.

Replied October 2021

Carole C.

Verified reviewer

Primary/ Secondary Education

201-500 employees

Used daily for more than 2 years

Reviewed October 2021

Edficiency - Flex Time Software to Enrich Your Learning Environment

We solved the building disruptions when groups or classes were called out of learning time for meetings or distribution of information to certain students. With Edficiency, those things happen during our Flex Period without interruption. Staff can connect with students who need the intervention time with ease. I can not imaging our district going back to 'pre-Edficiency'.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Edficiency turned our disruptive Activity Days into days with a time set aside for intervention and enrichment. Our daily schedule now includes a Flex Time used for class meetings, extra study time for those who need or want it and Enrichment groups. Students can request time with selected teachers, or staff can request a student who may need the extra help. Easy to use, once set, it runs itself with little intervention.

Cons:

One adjustment that could be made is once a single session is created, it is hard to edit without deleting and recreating some portions of it.

Vendor Response

Thanks so much for the feedback, Carole! Please don't hesitate to reach out if you ever have anything else we should consider in supporting you all with your flexible scheduling needs.

Replied October 2021

Cody L.

Verified reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Reviewed October 2021

Edficiency Will Help You Support All Students

This product will change your culture and provide you the time, space and instruction to move your building forward. I have used other programs similar to this and this is far better than any program out there to help schedule your flexible time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

One of the most useful pieces of this program is allowing for students to rank teachers and for teachers to create front rows for students. In other programs similar to this, unless students specifically sign-up, they are left wandering the building with nowhere to be. Edficiency will take the student rankings and the teachers needs and schedule every single student to a space. This is not only important for academics but for safety.

Cons:

There are times in which students will be placed with teachers they don't have. This is from a user error and rosters not being loaded. There is a lot of front end work that is needed to be done by teachers in order for this to run well. With all of the demands our teachers have this can be a challenge.

Reasons for choosing Edficiency

We wanted a product that all students were placed but also helped to provide those students with some choice.

Vendor Response

Thanks, Cody, for sharing! We're really happy to hear Edficiency has had a positive impact on your culture, providing student choice, and facilitating academic support, ensuring safety in the process. We appreciate your feedback on the process of matching teachers and students that know each other in the system, so if you'd like to revisit the auto-sync option with your SIS to eliminate the need for teachers to play a role with this, please don't hesitate to let us know!

Replied October 2021

Jens T.

Verified reviewer

Education Management

11-50 employees

Used daily for less than 2 years

Reviewed October 2021

A critical tool for implementing a truly Flexible Flex hour.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our students love being able to choose where they would like to go for their session. Our teachers have liked being able to facilitate dynamic classes without the overhead of needing to track where students are going. Previously this involved us calling the other teacher to let them know a student was coming to their room, or trying to use a Google Spreadsheet to track it. Edficiency allows us to cut out most of the time-involved logistics and handles the attendance tracking and scheduling of flex for us.

Cons:

The most difficult piece of Edficiency is training teachers on the concept, and especially administrators (or whoever will be creating the majority of the sessions available to put students in). There's a lot of intricacies to be aware of, such as what happens when a student has two "requests" (one from a teacher vs one from the student) and what happens when that student's schedule is created. It's not challenging, but it is something that administrators will need to read through the instruction manual, and have a firm grasp of how the scheduler works before you integrate it.

Vendor Response

Thanks so much for sharing, Jens! We're glad you've had a great experience overall and are always happy to chat about any of the nuanced ways the system works for you (or present to any of your admin team) if that'd ever be helpful. Don't hesitate to reach out if you need anything. Thanks again!

Replied November 2021

Bonnie N.

Verified reviewer

Education Management

51-200 employees

Used weekly for more than 2 years

Reviewed October 2021

Edficiency - An efficient and effective tool to manage school RtI needs

I am very satisfied with my overall experience with Edficiency. It is a great technical tool to take our RtI program to the next level in providing academic and social emotional learning support.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There isn't much that I do not like about Edficiency. It is very easy to use, tracks all of the data we need, and is flexible for many different situations that could occur on our campus. I especially appreciate how management and data is within the control of someone on-site - I can add and activate users myself, I can log in as a student and view it from their end, I can manage settings for other staff members, and print out rosters for substitutes. Multiple people have access to the info on Edficiency, so it also provides a tool for closer collaboration between our staff.

Cons:

As with any system, it took us a little while to train staff and students on how to use it. The learning curve was (and can still be) steep even in our 3rd year of using the system for some users. I'm also confused by how our Aeries system doesn't automatically connect and update with Edficiency at the start of each school year - but I do not think that is an issue on Edficiency's end.

Reasons for choosing Edficiency

Edficiency had a cleaner, simpler to use, user interface. We were also able to customize some parts of the overall look so that students can recognize our school logo and colors when they used it.

Reasons for switching to Edficiency

Plus Time did not track data as well as Edficiency. It was also a lot more expensive and ended up outside of our budget.

Vendor Response

We appreciate your feedback, Bonnie, and are glad to hear you've been happy with your switch to using Edficiency! We do believe that the automatic switch of the synced data from Aeries is a result of settings on Aeries' end, but please don't hesitate to reach out if you want to explore that with us in more detail to see if anything else can be done. Thanks again!

Replied October 2021

Chuck H.

Verified reviewer

Education Management

51-200 employees

Used daily for more than 2 years

Reviewed October 2021

EdFiciency Review

I have nothing but praise for EdFiciency.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use. [SENSITIVE CONTENT] and the rest of the people at EdFiciency are great to work with. This product is everything I could have wanted in order to make our WIN Time successful.

Cons:

Due to rostering of students with selected teachers, it’s be nice to just add a student into a spreadsheet within the program so they are assigned to the correct teacher(s). Right now I have to upload the spreadsheet each time (unless I’m missing something).

Reasons for choosing Edficiency

—

Vendor Response

Thanks so much for the feedback, Chuck! We do offer an auto-sync option to automatically connect students and teachers based on their schedules in your SIS if you'd like to explore that. Or, we do have another option on the student profiles to update this information if that's easier when it's not needed for the entire school at once. Please don't hesitate to reach out if you'd like to discuss those in more detail!

Replied October 2021

Talisa D.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 2 years

Reviewed October 2021

Best Scheduling System

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability for teachers to make their own sessions and to have the sessions features for teachers that do not create their own sessions is incredibly helpful. In addition, when teachers can input request and also mark students “at risk” allows students that will create more of an opportunity for students to be placed with teachers that they need more support from.

Cons:

It’s difficult for some students with iep/unique learning needs that need consistency to use this product. It would be helpful to have a feature that allows specific scheduling that is consistent.

Vendor Response

Thanks so much for the feedback, Talisa! We're really happy to hear that overall things are going great and our software is helping your students get more of what they need. We do have some different strategies to help provide more consistency for students that need it, and we'd be happy to discuss with you - just reach out when you're ready to discuss them in more detail and we'll make sure to find the best option for you all.

Replied October 2021

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