Payroll Mate 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Payroll Mate

4.6

(131)

Pricing

Starting at $219.00 per year

About Payroll Mate

Payroll Mate is an on-premise payroll management solution designed for small businesses, accounting firms, agricultural employers, non-profits, local governments, schools, household employers, and the self-employed individuals, based in the United States. The software automates many of the repetitive and time-consuming aspects of payroll, reducing the likelihood of errors and freeing up time for HR and accounting personnel. This automation is particularly beneficial for businesses that handle payroll for a large number of employees or have complex payroll requirements.
Payroll Mate allows users to calculate federal, state, and local payroll taxes, including Social Security, Medicare, and Federal Unemployment Tax Act (FUTA) taxes. The software is regularly updated to reflect changes in tax laws, helping businesses stay compliant and avoid costly penalties. It lets users handle payroll deductions, fringe benefits, and unique wage types. Payroll Mate supports multiple pay frequencies such as weekly, bi-weekly, semi-monthly, and monthly, as well as various pay types like salary, hourly, overtime, bonus, and commissions. The software also supports payroll for specialized industries like...

Payroll Mate Screenshots

Payroll Mate Pricing and Plans

Starting price: $219.00 per year

Free Trial

Free Version

Payroll Mate Payroll Software

$219.00

flat rate, per year

Plan includes:

Upto 75 employees per company
Calculate Federal,State and Local Taxes
Export Data to Accounting Systems (Including Quickbooks / Sage 50)
Generate Comprehensive Reports Such as Deposit Requirement
No Cloud, No Monthly Subscriptions and No Security Issues
Pay Employees and Print Checks With Paystubs
Prepare Payroll
Process Employment Tax Forms Including W-2; W-3; 941 and 940
Run Live and After the Fact Payroll

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Payroll Mate Features

Popular features found in Payroll
401(k) Tracking
Benefits Management
Check Printing
Compensation Management
Compliance Management
Direct Deposit
Employee Database
Self Service Portal
Third-Party Integrations
W-2 Preparation
Wage Garnishment
More features of Payroll Mate
Accounting
API
Employee Portal
For Small Businesses
Multi-State
Payroll Management
Payroll Reporting
Tax Compliance
Vacation/Leave Tracking

Payroll Mate Integrations

Sage 50 Accounting

QuickBooks Online

Payroll Mate User Reviews

Overall Rating

4.6

Ratings Breakdown

71%

23%

Secondary Ratings

Ease of Use

4.6

Value for money

4.7

Customer support

4.6

Functionality

4.3

Andrew K.

Verified reviewer

Retail

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed April 2019

PayrollMate

This software has made my life so much easier!

Ratings Breakdown

Ease of use

Functionality

Pros:

Ability to run payroll see PTO hours and print checks in one fell swoop

Cons:

Sometimes is a little laggy early in the am

Susan Z.

Verified reviewer

Law Practice

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed December 2022

Payroll Mate is FANTASTIC for small office!

Our long-time accountant retired 3 years ago, and as the only employee in a sole proprietorship, I inherited the job! Payroll Mate was so easy to use, takes less time to enter payroll for check printing, and Quarterly and year-end Tax reporting takes only minutes.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

You can't find a better payroll program for the price!!! Payroll Mate does everything Quickbooks Payroll did at a fraction of the cost, AND it is user friendly!

Cons:

There is NOTHING I do not like about Payroll Mate -- The company is constantly upgrading and making improvements.

Reasons for switching to Payroll Mate

Quickbooks payroll module became cost prohibitive, and was not user-friendly.

Missy W.

Verified reviewer

Accounting

2-10 employees

Used daily for free trial

Review source

Reviewed November 2022

Questionable Software

Not sure I trust the software. I downloaded the free trial version and wasn't even able to open it it told me that a copy of the free trial version was over and I needed to pay to view the file. I've never downloaded it before and was unable to even check out the program. I'm taking my system in to be checked for viruses because I don't trust that that software didn't do something to my machine. I did call customer support to get help and the lady on the phone was really nice but she did tell me to send an email to the technical support team as they've never had this happen before. I'm just trying to check out a product and if I'm already having to call tech support I'm just going to move on as it tells me what I'll be in for trying to use the product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Nothing I could not use the Demo version

Cons:

I could not use the Demo software it kept telling me a copy of the version was over and I had to pay to view it. I've never used it before. Couldn't even open it. I would not recommend trying this product you might get a virus or something downloaded to your system.

Georg L.

Verified reviewer

Sporting Goods

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed December 2020

Does what you need for a small business

Great, we started using Payroll Mate in 2016, and it's made life so much easier, for a nominal cost. Our primary inventory software also has built in payroll features, which we utilize by just making lump bi-weekly entries, as Payroll Mate and our software do not talk.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

We have two small retail locations, with approximately 15 employees total, across two entities. This product has made doing payroll and filing the appropriate forms very simple to do. Takes a lot of the guess work out of it, and once setup, is extremely easy to add/remove employees and keep track of everything needed for reporting purposes. We've dabbled in some features like ACH, but found it much easier, with only 15 people, to manually enter the information on our banks website.

Cons:

The only complaint I would have, is the software is looking pretty dated. Like an old Windows XP software. It could benefit from a nice UI change, and some better UI features, to make navigating/editing/reviewing information easier and more modern.

Reasons for switching to Payroll Mate

AIM is not robust enough and requires too much manual calculations. AIM is great for other things, like inventory management, and POS transactions, but the payroll end is just not there.

Meghan S.

Verified reviewer

Accounting

2-10 employees

Used monthly for more than 2 years

Review source

Reviewed June 2023

Payroll Mate is Awesome!

I think payroll mate is a great software at a decent price and I highly suggest it! It's basic, but it's exactly what's needed to get payroll completed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Payroll Mate is very affordable and a great alternative to expensive online softwares. It has everything needed to run basic payrolls.

Cons:

I wish there was a better option for direct deposit payrolls, but I understand that can be limited with desktop software.

Reasons for switching to Payroll Mate

QuickBooks Payroll continued to increase prices year after year

James G.

Verified reviewer

Management Consulting

2-10 employees

Used monthly for more than 2 years

Review source

Reviewed January 2021

Poor customer serivce. Will not buy again.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I used Payroll Mate from 2013-2017. This is a great value for the money. I was able to run multiple companies without purchasing additional licenses. The software meets needs of small businesses who have a basic payroll.

Cons:

The customer service was poor, and for this reason I will not buy this software again. It was very difficult to get a competent response when there was a problem. I've worked with many different payroll software companies (ADP, Paycom, QuickBooks, Patriot), and I would rate all of them better than Payroll Mate.

Reasons for choosing Payroll Mate

I chose Payroll Mate because of cost... and it was a mistake.

Vendor Response

This review was initiated by a user who was paid with a gift card by Capterra in order to submit a review. Why did this user utilize Payroll Mate from 2013 to 2017 if the software did not fit his needs? Why did this user submit a review 4 years after he stopped using Payroll Mate?

Replied May 2021

Verified

Reviewer

Accounting

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed October 2018

PAYROLL PROGRAM EVEN DUMMIES CAN LEARN AND USE VERY QUICKLY.

HAVING PAYROLL MATE HAS ALLOWED OUR BUSINESS, WHICH WAS 100% TAX ANALYSIS AND PREPARATION SINCE 1974 TO DOUBLE OUR CUSTOMER BASE BY PROVIDING PAYROLL SERVICES FOR MANY OF OUR CUSTOMERS WHO YEARLY ASKED US FOR THIS SERVICE. SHOULD HAVE DONE THIS MANY YEARS AGO.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

EASE OF USE, SIMPLICITY IN EACH STEP AND MOST IMPORTANTLY, THE CONVENIENCE OD JUST CALLING IN FOR HELP AS OFTEN AS NECESSARY. THE HOME OFFICE PERSONNEL ARE SO FRIENDLY AND HELPFUL. THEY MAKE ONE FEEL AS IF THEY ARE TALKING TO A FRIEND.

Cons:

THERE IS NOTHING THAT I DO NOT LIKE ABOUT PAYROLL MATE.

Verified

Reviewer

Retail

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed January 2019

Makes doing payroll much less of a headache!

Ratings Breakdown

Ease of use

Functionality

Pros:

There has never been a time where processing payroll was a joy to do, and bad software can make that 1000% worse. This software though actually has made the whole process a lot less painful. Payroll is still not something I look forward to but it's definitely more bearable. - ease of use is 10/10, intuitive design and easy installation - data transfers over from year to year seamlessly - Direct Deposit!

Cons:

Integrating data into Quickbooks can be a little difficult however, I mostly blame QB for this.

brian m.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed January 2023

Horrible / no customer service to talk to. all chat based with rude techs, horrible experience