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RotaCloud vs When I Work

Updated February 10, 2026

RotaCloud vs When I Work: Which is best for you?

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1 million+ businesses helped
2 million+ verified software reviews
Starting Price
£2.00

per month

$2.50

per month

Free Trial
Free Version
Screenshots
and Demo
Product Screenshot
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Product Screenshot
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Top Rated
  Features
Employee Scheduling
4.94
Alerts/Notifications
4.85
Attendance Tracking
4.83
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Time Off Management
4.82
Online Time Tracking
4.73
Time & Attendance
4.64
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Integrations
Breathe
Breathe
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ADP Workforce Now
ADP Workforce Now
QuickBooks Online Advanced
QuickBooks Online Advanced
QuickBooks Online
QuickBooks Online
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Pros / Cons
  • I was sceptical at first, always used an excel document for holiday and rota but I'm so pleased we moved to Rotacloud it has reduced my workload and makes it easy for staff to be informed of changes to their working shifts without the need for me to email separately.
  • The only downside is that it doesn't link in to our Outlook calendars in quite the way we would like, or our HR system which could then automatically input holidays.
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  • We love that you can see if your employees have seen their schedule as well as verification of communication between team members in group chats.
  • There were some frustrating technical issues when the application tried to capture my location using celular data, neglecting the main purpose of the application to manage my job.
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Ease-of-Use
Highest performing feature
in the comparison
4.8/ 5
4.5/ 5
Value for Money
Highest performing feature
in the comparison
4.8/ 5
4.4/ 5
Customer Support
Highest performing feature
in the comparison
4.9/ 5
4.4/ 5
Functionality
Highest performing feature
in the comparison
4.6/ 5
4.3/ 5
Support Options
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Email/Help Desk
FAQs/Forum
Knowledge Base
Phone Support
24/7 (Live Rep)
Chat
Training Options
In Person
Live Online
Webinars
Documentation
Videos
In Person
Live Online
Webinars
Documentation
Videos
FrontRunners
FrontRunners 2022
FrontRunners 2026
Advisor
  Recommendations
N/A
N/A
Ideal Customer Size
Small
Medium
Large
Small
Medium
Large
Deployment Options
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad
Cloud, SaaS, Web-Based
Desktop - Mac
Desktop - Windows
Desktop - Linux
Desktop - Chromebook
On-Premise - Windows
On-Premise - Linux
Mobile - Android
Mobile - iPhone
Mobile - iPad