Mosaic 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Mosaic is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Mosaic

4.5

(44)

Pricing

Pricing available upon request

About Mosaic

Mosaic is an AI-powered, web-based resource and project management software that's guaranteed to boost profitability and productivity. It integrates with most project and financial management software (including Zapier, Jira, Deltek, Slack, Quickbooks, and Outlook), automatically gathering data to show who is working on what, when. Teams can then accurately bill and forecast, effectively manage capacity, and strategically plan workloads. Mosaic rescues teams from clunky spreadsheets, offering a new, full level of business visibility. Users can easily schedule personnel and projects and assign task workloads, providing complete visibility over team operations. Mosaic can help managers prioritize and assign tasks; capture and distribute meeting notes; control project schedules and tasks; accurately track time; and monitor budgets for profitability. Start with a free 30-day trial today.

Mosaic Screenshots

Mosaic Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Starter

Pricing available upon request

Plan includes:

Project & Resource Planning
Free Task Management
Project Portfolio Management
Time Tracking & Timesheets
iOS and Android Apps

Professional

Pricing available upon request

Plan includes:

Basic Integrations
Project Time Budget Tracking
Workload, Utilization, Budget, and Variance Reports
Shareable Dashboards
Advanced Project & Resource Planning

Enterprise

Pricing available upon request

Plan includes:

Forecasting
Project & Resource Management
Hiring
Custom Integrations
Custom Project Data Fields
Premium Customer Support

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Mosaic Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Mosaic
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Appointment Scheduling
Approval Process Control
Assignment Management
Automated Scheduling
Automatic Time Capture
Billable Items Tracking
Billable & Non-Billable Hours
Budgeting/Forecasting
Business Process Automation
Calendar Management
Campaign Management
Capacity Management
Change Management
Charting
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Contract/License Management
Cost-to-Completion Tracking
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Visualization
Deadline Management
Design Management
Drag & Drop
Due Date Tracking
Email Reminders
Employee Activity Monitoring
Employee Database
Employee Management
Employee Scheduling
Financial Management
For AEC Industry
Forecasting
Goal Setting/Tracking
HR Management
Idea Management
Issue Tracking
Job Costing
Labor Forecasting
Leave Tracking
Machine Learning
@mentions
Mobile Access
Mobile App
Monitoring
Multiple Billing Rates
Multiple Data Sources
Online Time Tracking
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Predictive Analytics
Process/Workflow Automation
Productivity Analysis
Progress Reports
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
QuickBooks Integration
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Reminders
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Requirements Management
Resource Allocation & Planning
Resource Request
Resource Scheduling
Risk Management
Role-Based Permissions
Scheduling
Search/Filter
Secure Data Storage
Skills Tracking
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Team Calendars
Template Management
Testing/QA Management
Third-Party Integrations
Timeline Management
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
To-Do List
Traditional Methodologies
Utilization Reporting
Vacation/Leave Tracking
Visual Analytics
Visualization
Workflow Configuration
Workflow Management

Mosaic Integrations

Dropbox Business

Zapier

Microsoft Outlook

Slack

Gmail

Deltek Ajera

See all 15 integrations

Mosaic User Reviews

Overall Rating

4.5

Ratings Breakdown

45%

55%

Secondary Ratings

Ease of Use

4.5

Value for money

4.4

Customer support

4.7

Functionality

4.3

Kristina H.

Verified reviewer

Consumer Goods

Self-Employed

Used daily for less than 6 months

Review source

Reviewed October 2024

Track workflow.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Mosaic assists me with keeping track of my work flow.

Cons:

I'm new to Mosaic and do not have any cons.

Colleen M.

Verified reviewer

Construction

2-10 employees

Used daily for free trial

Review source

Reviewed June 2025

Mosaic is a Benefit to any Business

Overall I was impressed the Mosaic, and I did find that setting up the software was done with ease and simplicity.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I liked that Mosaic offered some valuable software features that may not be available with its' competitors.

Cons:

Unfortunately I ultimately found that there were other viable software options more suited to a Canadian business.

Reasons for choosing Mosaic

It appeared to be more well known and trusted.

Anna H.

Verified reviewer

Legal Services

201-500 employees

Used weekly for free trial

Review source

Reviewed November 2025

Easy but like Excel but more costly

Overall, we are not sure yet if we will use this. People like Excel and due to cost, they tend to keep favoring same.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Mosaic was easy to use and user-friendly for most people on the team. The customer support was of assistance when we needed same.

Cons:

You could not customize it as much as may be other tools. The cost was fine for our smaller team but when trying another project, with lots of fields, cost grew significantly.

Reasons for switching to Mosaic

We wanted to try something new on our end

Jennifer T.

Verified reviewer

Architecture & Planning

11-50 employees

Used daily for more than 2 years

Reviewed August 2024

Not perfect, but very good. On a path of continual improvement.

It is a very good platform and better than on our previous system. It is clearly on a path of continual improvement which is encouraging. It is not a complete replacement for our Excel spreadsheets, but it is a complementary to them and makes it easier to extract and live track the information we need quickly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Comprehensive platform that effectively integrates timesheet, accounting and project management information and detailed reporting functionality. Good level of user-friendliness. Very good communication, honest and rapid response from the customer account representative assigned to us. There has been obvious, constant work on improving their systems.

Cons:

Development team is slow to address feature requests, and overpromises when updates will be released. There are gaps in the platform. It does not meet all of our needs and it does not replace all our spreadsheets as was suggested by their marketing team.

Reasons for switching to Mosaic

Company growth. Needed a platform that required less administrative management and live project management reporting capability.

Edgar L.

Verified reviewer

Renewables & Environment

11-50 employees

Used daily for less than 6 months

Reviewed January 2022

Great Resource Management Tool and Analytics Reporting

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The automated incorporation of Employee's Projected Workload into Resource Management and Planning. It's very intuitive and does not have a steep learning curve.

Cons:

It can be slow and buggy at times. It started occurring when we populated a good number of projects on Mosaic.

Reasons for choosing Mosaic

Pricing and features - it was purpose-built for what we're looking for, Resource Planning

Chris M.

Verified reviewer

Architecture & Planning

51-200 employees

Used daily for less than 2 years

Reviewed August 2024

Chief Operations Officer

Mosaic was a big jump for us as we used an excel spreadsheet to manage projects before the jump to Mosaic. The program does a nice job of organizing the data. It could be more user friendly in how that data is presented to staff using it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's very easy to find a particular project schedule and assign team members to a project.

Cons:

If a team member is not assigned to a project they cannot see that project or any other project they are not assigned to. This is makes it very difficult for PMs to schedule projects when they do not know deadlines for other projects. It takes a very long time to get suggested improvements implemented in the program.

zmel j.

Verified reviewer

Civil Engineering

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed August 2023

Planning at its best

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is really well structured in my opinion thanks to it I really manage to make top of the game planning.

Cons:

I think this software is very good for this reason I do not find any major disadvantage.

Richard U.

Verified reviewer

Architecture & Planning

11-50 employees

Used daily for more than 2 years

Reviewed October 2018

Project Management Tools Made Easy

Having open lines of communication and transparency on tasks has really been useful, as well as creating simple timelines and schedules. Being able to have track and follow up on activity is also making a world of difference, and has helped our various teams stay informed on the projects as an office. Whenever issues come up, information can be delivered in real time and we are able to respond much more effectively as a result.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is intuitive, and for such a powerful platform, it has a simple interface which is easy to navigate.

Cons:

I am not able to use the technology on my Android phone, but I am hopeful this feature will come soon.

Jessica B.

Verified reviewer

Consumer Goods

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed November 2023

Good tool for project management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I do like that we can track, manage, edit, and view larger projects all in one place.

Cons:

I dont think it is the cheapest option out there.

Vendor Response

Hey Jessica - thank you for your review of Mosaic!

Replied November 2023

Jason B.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for less than 2 years

Reviewed October 2018

Mosaic is an app that is customized to fit the needs of a project-based, creative agency

Mosaic allows me to hack efficiency in my day-to-day work life with new features coming out periodically. Platforms like Monday and Trello werent' made for project-based companies that have decent turnover. Mosaic was made for creative agencies.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Unlike tools like Mavenlink - which while robust is almost too heavy in what it provides - Mosaic is sleek and easy to use. The tool supports collaboration and acts as a central hub to share project information.

Cons:

Onboarding the platform internally is a struggle but this is not a weakness specific to Mosaic.

Showing 1 - 10 of 44 Reviews

See All Reviews