Aquent RoboHead 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Aquent RoboHead

4.6

(174)

Pricing

Starting at $30.00 per month

About Aquent RoboHead

RoboHead manages projects from start to finish with customizable project request forms, time tracking, resource management, online proofing/editing and approvals, client surveys, creative portfolios, asset management, and robust reporting.

RoboHead provides managers and team members real-time access to track projects and schedules. RoboHead provides insight into the health and priority of your team’s availability and workload. Know when (and why) project delivery is delayed, what team members are overwhelmed or have the bandwidth, and how many upcoming projects are headed your way.

Additionally, RoboHead offers users a built-in reporting and analytics engine that allows users to generate custom reports, spot trends, and make business decisions. Users can also review deliverables, manage version control and, track approvals while collaborating together in one spot.

RoboHead is easy to learn and use.

Aquent RoboHead Screenshots

Aquent RoboHead Pricing and Plans

Starting price: $30.00 per month

Free Trial

Free Version

Basic

$30.00

flat rate, per month

No plan information available

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Aquent RoboHead Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Aquent RoboHead
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Assignment Management
Availability Management
Business Process Automation
Calendar Management
Campaign Management
Capacity Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Cost-to-Completion Tracking
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Document Storage
Drag & Drop
Due Date Tracking
Electronic Signature
Email Management
Email-to-Task Conversion
Employee Activity Monitoring
Feedback Management
File Management
File Transfer
Forecasting
Forms Management
Graphical Workflow Editor
Idea Management
Issue Tracking
Key Performance Indicators
@mentions
Mobile Access
Mobile App
Monitoring
Multi-Channel Communication
No-Code
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Productivity Analysis
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Real-Time Data
Real-Time Notifications
Real-Time Updates
Recurring Tasks
Reminders
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Request
Resource Scheduling
Risk Management
Role-Based Permissions
Rules-Based Workflow
Search/Filter
Single Sign On
Skills Tracking
Spreadsheet View
SSL Security
Status Tracking
Sub-Task Management
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Team Management
Template Management
Testing/QA Management
Third-Party Integrations
Time Clock
Timesheet Management
Time Tracking
To-Do List
Traditional Methodologies
User Management
Utilization Reporting
Version Control
Visualization
Workflow Configuration
Workflow Management

Aquent RoboHead Integrations

Tableau

Microsoft Outlook

Google Calendar

Adobe XD

Adobe Premiere Pro

Zapier

See all 9 integrations

Aquent RoboHead User Reviews

Overall Rating

4.6

Ratings Breakdown

64%

33%

Secondary Ratings

Ease of Use

4.3

Value for money

4.6

Customer support

4.7

Functionality

4.4

Andrew W.

Verified reviewer

Financial Services

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed November 2022

Ongoing updates

We started in 2014 with RH and watched grow, improving in look and overall functionality. It has been instrumental in project development and through reporting, demonstrated and resulting in allowing resource additions.

Ratings Breakdown

Ease of use

Previously 3

Value for money

Previously 4

Customer support

Functionality

Previously 4

Pros:

Robohead is constantly reviewing and updating the system - keeping it in line with user needs. Support is second to none - prompt, understandable, personal, and thorough.

Cons:

The system could use:1) more direct capability for waterfall and agile workflows2) better absence from office task assigning (temporary delegate)

Heather C.

Verified reviewer

Building Materials

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

Amazing customer service but missing some features

Overall our internal client partners feel that RH gets the job done. We have several older, blue-collar men on our sales and national teams so the user experience and not having an app is a trip up for them (they refuse to use it). Back end is mainly where our frustrations lie with reporting (we have a call set up with customer service to see if we can have a breakthrough there) and not being able to create multiple forms for different types of projects.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The review tool was a game-changer for our team. Real-time problem-solving has been a huge help for us as well. Anytime we have a question about anything regarding the software we can chat with someone almost always right away without having to go through a phone call or setting up a meeting with an account rep and a customer service person. We also really appreciate that tech support is included in our plan without an additional fee.

Cons:

Reporting continues to be a constant struggle for us. I inherited this software which was chosen by a design manager with HEAVY influence from our web developer who has moved to a different role and isn't available to fix these up for us. We have to run multiple reports to get specific numbers (a lot of which has been negated by the monthly email we get from RH so that's a huge help). The user experience is still very clunky especially when compared side by side with competitors (Wrike, WeWork) and not having an iPad or Mobile app is a bit detriment.

Reasons for choosing Aquent RoboHead

We have considered switching to Wrike but with all the turnover on who our team reports to we haven't been able to make in-roads in a full software assessment and comparison.

Reasons for switching to Aquent RoboHead

We needed to be able to capture feedback in real-time and IT felt that issuing out a bunch of Adobe Acrobat accounts was cost-prohibitive.

Alexander M.

Verified reviewer

Automotive

5001-10000 employees

Used unspecified for more than 2 years

Review source

Reviewed November 2018

Great tool for a daily project management use

RoboHead is our main project management tool, it is easy to use once you had all your forms set-up. We were able to import all our data from our previous management tool which has thousands of project information since 2001.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the wide arrange of options RoboHead has. We had been using it for a couple of years and still finding new things we can do with it. The file review process is so nice, especially if you have many reviewers, Robohead put all the comments into one file and that help us save a lot of time and be more efficient. You can control all the aspect of the review process on one screen (who has replied, how many comment you had received, due date, reminders, notes, etc.).

Cons:

We can't customize how a form result is printed. You get an excel file that has to be formatted and that is very time consuming.

Richard M. O.

Verified reviewer

Hospital & Health Care

10000+ employees

Used daily for less than 2 years

Review source

Reviewed November 2020

Projects are Made Easier with RoboHead

I started using RoboHead after I had experience with another PM software (Wrike) which was extremely user-friendly and easy to learn. RoboHead had a little bit more of a learning curve, which admittedly made me a little slow to embrace the software. Since then, I've really come around on RoboHead and found it to be quite useful. I think the software could be a little more streamlined and the UI could definitely use a face lift. I would look at Wrike for inspiration on the UI side, but think that RH is vastly superior on the actual planning/backend side of things.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I like the organization that it provides for my day to day operations and the ease of reviewing creative.

Cons:

The lack of being able to build subtasks under tasks can make things difficult. I think the UI is a little underwhelming, and could be improved to make the product look/feel more advance. Also mobile functionality is a major weakness for a marketing managers who are on the road and not always in front of a computer. I feel severely handcuffed if I have to do anything in RH on mobile. This is probably an issue on my team's end, but sometimes individuals get buried with RH email notifications and can't easily discern priority ones.

Reasons for switching to Aquent RoboHead

I came to LVHN from another company that used Wrike.

Vendor Response

Thanks for the honest and thorough review, Richard. Your critiques of our UI and mobile experience have been noted and shared with our Product team. Thank you for the input!

Replied November 2020

Lindsey T.

Verified reviewer

Insurance

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed July 2024

Excellent project management tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the reporting aspect and functionalities. They're quick and easy to use and give us the whole picture of all projects at once.

Cons:

I can't personalize RoboHead to my own preferences vs. my organization's (i.e. making project statuses various colors, making my own project statuses). I also wish there was a way to filter notes where I'm tagged only or for projects I'm managing only.

Kathryn F.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2024

Designer Ease of Use

It has been great, it is easy to navigate and understand where things should go and/or find what you are looking for.

Ratings Breakdown

Ease of use

Functionality

Pros:

It is easy to organize tasks and see what is on your plate for the day/week. You can also quickly talk back and forth with co-workers to get necessary answers easily.

Cons:

It is tricky to note which tasks are a priority within one day.

David G.

Verified reviewer

Commercial Real Estate

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed July 2024

Excellent project management solution

I highly recommend Robohead as a project management solution. The platform has greatly streamlined our marketing workflow and enhanced project collaboration and reporting.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Robohead has made project management and creative review in our Marketing Department so much more efficient. Through the use of project templates, task dependencies, project initiation and progress management is streamlined. The responsiveness of the Robohead support team is very good in the rare instance of a problem and they are always updating and improving the platform.

Cons:

The setup of project templates can be time consuming initially, but well worth the effort as this streamlines the project setup and management for reoccurring projects.

Mai D.

Verified reviewer

Hospitality

201-500 employees

Used monthly for more than 2 years

Review source

Reviewed August 2024

Excellent Tool for Seamless Team Collaboration

Overall my experience with RoboHead has been excellent. The user-friendly interface and the seamless team collaboration capabilities have significantly improved our workflow. Continuous updates and innovations ensure that the tool remains great.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that the tool offers so many features for providing feedback. It's user-friendly and perfect for multi-person projects, helping us stay connected and on top of our tasks. You can track team progress, communicate effectively, and keep everything organized in one place. In addition to that, the regular updates and continuous innovation make the tool even better over time.

Cons:

While I wouldn't necessarily call them cons, I do have a suggestion for improvement. It would be great to have the ability to attach images directly to the comments. This way, if I need to replace an image, the designer can easily download the file from the comment itself, without having to navigate to the files section.

Sarah H.

Verified reviewer

Financial Services

201-500 employees

Used daily for more than 2 years

Review source

Reviewed August 2024

Don't know how we'd work without it.