Productive 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Productive is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Productive

4.6

(103)

Pricing

Starting at $10.00 per month

About Productive

Productive is an all encompassing agency management platform. It is an ideal fit for software development, marketing and design agencies or consultancies that are looking for a "single source of truth" tool.

It includes sales pipeline management, resource planning / scheduling, time tracking, project management, budgeting, invoicing and profitability reporting. It also comes with a free client portal.

One of Productive's biggest benefits is its strong reporting that is focused on profitability. It tracks not only rates and revenues, but also employee salaries and company overheads, providing users with a clear understanding of their agency's financial health. Its forecasting features also enable users to predict future budget spend and profit margins.

Productive integrates with your Xero or QuickBooks Online account, with many more applications being supported with its Zapier link. It is a fast and user friendly, cloud based tool with a very active development roadmap that is constantly improved and upgraded with new features.

Productive Screenshots

Productive Pricing and Plans

Starting price: $10.00 per month

Free Trial

Free Version

Essential

$10.00

per user, per month

Plan includes:

Budgeting
Resource planning
Project & task management
Docs
Time tracking
Expense management
Reporting
Time off management
5 account-level custom fields
API access

Professional

$25.00

per user, per month

Plan includes:

Everything in Essential, plus:
HRIS & Invoicing integrations
Recurring budgets
Teams
Advanced task management
Advanced reports (Grouping, Report pivoting, Currency conversion)
Advanced time off management
15 account-level custom fields
Billable time approvals
Expense approvals

Ultimate

Pricing available upon request

Plan includes:

Everything in Professional, plus:
Revenue forecasting
Scenario Builder
Multiple subsidiaries
Hubspot integration
Advanced time tracking
Advanced custom fields
Overhead calculation
Enforce SSO or 2FA
Schedule insight sending to email or Slack

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Productive Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Productive
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Planning
Activity Tracking
Ad hoc Reporting
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Assignment Management
Attendance Management
Attendance Tracking
Audit Trail
Automatic Time Capture
Availability Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Billing Portal
Budgeting/Forecasting
Calendar Management
Campaign Analytics
Campaign Management
Capacity Management
Cash Management
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Configurable Workflow
Contact Management
Cost Management
Cost-to-Completion Tracking
CRM
Currency Management
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Invoices
Customizable Reports
Customizable Templates
Dashboard
Dashboard Creation
Data Extraction
Data Import/Export
Data Integration
Data Management
Data Visualization
Deadline Management
Demand Forecasting
Digital Asset Management
Document Storage
Drag & Drop
Email Management
Email-to-Task Conversion
Employee Database
Employee Management
Employee Scheduling
Estimating
Expense Management
Expense Tracking
File Management
Financial Analysis
Financial Management
Financial Reporting
Forecasting
For IT Project Management
Generative AI
Goal Setting/Tracking
Hourly Billing
Idea Management
Integrated Business Operations
Inventory Management
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Issue Tracking
Key Performance Indicators
KPI Monitoring
Leave Tracking
@mentions
Mobile Access
Mobile App
Monitoring
Multi-Company
Multi-Currency
Multi-Department/Project
Multiple Billing Rates
Notes Management
Online Invoicing
Online Time Clock
Online Time Tracking
Order Management
Overtime Calculation
Percent-Complete Tracking
Performance Metrics
Planning Tools
Predictive Analytics
Process/Workflow Automation
Production Scheduling
Productivity Tools
Product Lifecycle Management
Product Roadmapping
Profit/Loss Statement
Progress Tracking
Project Accounting
Project Billing
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Proposal Generation
Purchase Order Management
Purchasing & Receiving
QuickBooks Integration
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Recurring/Subscription Billing
Recurring Tasks
Reimbursement Management
Reminders
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Request
Resource Scheduling
Revenue Recognition
Role-Based Permissions
Scenario Planning
Schedule Distribution
Scheduling
Scorecards
Search/Filter
Secure Data Storage
Self-Service Reporting
Sick Leave Tracking
Single Sign On
Skills Tracking
Status Tracking
Strategic Planning
Sub-Task Management
Summary Reports
Supports Scrum
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Team Collaboration
Template Management
Testing/QA Management
Third-Party Integration
Third-Party Integrations
Time Clock
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
To-Do List
Traditional Methodologies
Training Management
Trend Analysis
Trend/Problem Indicators
Utilization Reporting
Vacation/Leave Tracking
Vendor Management

Productive Integrations

Slack

Integration rated 4.5 from 14 reviews

Google Calendar

Integration rated 4.9 from 10 reviews

QuickBooks Online Advanced

Xero

Jira

Microsoft Outlook

See all 19 integrations

Productive User Reviews

Overall Rating

4.6

Ratings Breakdown

71%

24%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.7

Functionality

4.4

Dave B.

Verified reviewer

Computer Software

Self-Employed

Used daily for less than 12 months

Review source

Reviewed February 2024

One of the most practical for profitability tracking

It does what I need it to do and for a price that is worth it. Again, tracking project profitability is my main reason to use it.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The main reason I chose Productive was to be able to track the profitability of each project, by assigning a cost by ressource (employee) and tracking billing + expenses on each project. The reporting and customizable dashboard are very appreciated features. I also like the fact that we can email directly to a deal to add entries in the crm. I also like the Notion type documents. Could have more options though

Cons:

- The CRM is a bit basic. Notes and followups could be more intuitive and organized. - The navigation inside the app is not always clear and I found myself often searching for the way to get to where I need. - When adding time outside the dates of a budget, the error preventing me from adding it was annoying. I would have prefferred a warning and be able to choose to add it anyway. - I'd like to be able to quickly create a task from the time tracking entry on the calendar view if I found myself on working on something that was not initially listed. - Managing billing and budget is not user friendly, especially when pre-selling hours.

Reasons for switching to Productive

Profitability tracking along with time tracking and resource pricing. Other tools were sluggish and frustrating to work with.

Leo S.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 2 years

Reviewed September 2025

Reliable Project Management with Powerful Time Tracking

Overall, Productive has been a reliable and powerful tool for managing projects, budgets, and time tracking. It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools. With API integrations, we can seamlessly connect data from our HR system and deliver detailed timesheets to clients, further improving efficiency and transparency. Even though we don’t use every feature, the core functions we rely on work smoothly and provide us with confidence in our project and budget management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- Very well-structured project and budget management. - Powerful time tracking that helps us monitor work and productivity. - Full control and visibility over project progress from start to finish. - API integrations allow us to import data from our HR application and provide detailed timesheets for clients. - Intuitive interface that makes it easy for the team to adopt. - Reporting features that keep everything transparent.

Cons:

- Some features (like invoicing) are not relevant for us, since we use our existing CRM system. - Certain security features are only available in the Ultimate plan, but we cannot fully benefit from the entire scope of that edition as we primarily use Productive for project tracking.

Reasons for choosing Productive

We chose Productive because it offers an all-in-one solution for projects, budgets, time tracking, and reporting in a simple and user-friendly platform.

Reasons for switching to Productive

We switched from Microsoft Excel and SharePoint because Productive provides an all-in-one solution for project management, budgets, and time tracking. Unlike spreadsheets and shared folders, Productive gives us real-time visibility, better collaboration, and direct links between time, budgets, and reporting — saving us time and reducing the risk of errors.

Verified

Reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed February 2024

Productive reveiw

It could be more connected and adapted to the needs of a particular job

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Scheduling, Task management and Time management, Customers help

Cons:

It is sometimes slow, after update a lot of things are not working, some updates make my job harder

Reasons for switching to Productive

Changed company that I work for and adapted the new one

Julia M.

Verified reviewer

Management Consulting

51-200 employees

Used daily for less than 12 months

Reviewed September 2025

Productive for collaboration

Really, really like it. Productive has helped our organization develop our project management a lot. Am very please with the support and overall updates regarding the product. Feels like you listens to what we need.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We work in a lot of different teams and customers. Productive has made the collaboration SO much easier. Easy for customers to understand and for my teams to manage. Project collaboration is great!

Cons:

Resourcing can be a bit off, some buggs. Would also love if there was an easier connection with the budget so we don't have to update on two places.

Reasons for choosing Productive

Easy to manage. Had everything we need in one place: logging time, planning time, project management, working with customers.

Reasons for switching to Productive

We needed a better way to work with our customers.

Robert T.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 2 years

Reviewed July 2025

Productive: The All-in-One Powerhouse

We have already tried 5 services such as yours during our existence (harvest, JIRA etc.) and I have to say that Productive is really IT - the master product for everything what you need to run agency

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer support overall - your chatbot is exquisite and your team aswell, frequent development of new modules and features, !!!POLARIS!!!, pulse feature and [sensitive content hidden]

Cons:

DOCs, limited nesting of tasks (subtask cannot have another subtask), missing template center for reports, few specific things for our country in invoicing (double tax for both currencies etc)

Reasons for switching to Productive

Tons of addons which did not work properly together

Magnolia W.

Verified reviewer

Internet

51-200 employees

Used daily for less than 2 years

Reviewed June 2025

An agency's best friend

Productive's customization allows us to streamline all of our agency's intricate operations. Even in the case of bugs or complaints, they have the best teams who are always willing to work with you on a resolution and they genuinely take all feedback to heart. I've never felt so heard by a customer support team. They don't just listen, they act!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The incredible depth of customization across all elements of Productive. We are able to add custom fields to our user records, our projects, tasks, reporting, you name it! This allows us to handle edge cases within our agency with ease and takes a huge weight off of our operational team's shoulders. The custom permissions options allow us to fine-tune the roles of our teammates who wear multiple hats!

Cons:

Occasional medium to high impact bugs - but they're usually fixed very quickly after being reported.

Reasons for switching to Productive

Needed an increase in customization and reporting options and wanted to use one tool rather than both Harvest/Forecast separately.

Caine S.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Reviewed May 2025

If you run an agency, this is for you.

Amazing, love the product and especially the productive team give you as a customer. It really is a case study on how you should be supporting your customers.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has completely changed (in a good way) how we operate as an agency. Productive allows you to view all your key agency data in one place.

Cons:

To be honest, nothing really, any feature that we feel is missing is usually already in the roadmap.

Reasons for choosing Productive

Better features, better access to agency data

Reasons for switching to Productive

We wanted a better way to manage the data in our agency

Cinzia V.

Verified reviewer

Marketing and Advertising

51-200 employees

Used daily for less than 2 years

Reviewed January 2025

Everything You Need in One Smart Platform

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Productive is a tool that brings together an efficient task management system, resource allocation, time tracking, leave request management, budgeting, and CRM under one roof. By integrating all these tools, it provides excellent reporting capabilities and real-time insights into project and company performance.

Cons:

It is incredibly modular and rich in data, but for this reason, it can be a bit intricate and not very user-friendly at first. However, with time and some practice, this initial learning curve can be overcome.

Reasons for switching to Productive

Other tools did not allow real-time status checks for projects. While it was possible to review the resources involved and their effort at the end of a project, there was no way to track the status in real time.

Pieter L.

Verified reviewer

Design

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2025

happy customer

we use it for 3 years now and we are very happy with it we compared 12 different tools and are happy with productive support is very responsive, and also helpfull in setting up specific cases

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

flexibility to setup easy to use good reporting good support

Cons:

UI can be inconsistante, but they are improving

Reasons for choosing Productive

price and functionality ease of use it looks modern

Reasons for switching to Productive

more specific for an agency we sell time

Rafa R.

Verified reviewer

Computer Software

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

Great for Team Collaboration and Task Tracking

Productive is a solid project management tool that balances usability with functionality. It’s great for teams looking to manage projects, tasks, and collaboration in one place.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Good templates and views that speed up project setup and clean and intuitive user interface that makes navigation easy.

Cons:

Reporting and analytics could be more customisable and occasional minor delays when switching between large projects.

Reasons for switching to Productive

To have more functionality and potential new integrations into one platform.

Showing 1 - 10 of 103 Reviews