Rosterfy 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Rosterfy

4.5

(45)

Pricing

Starting at $7,000.00 per year

About Rosterfy

Recruit, Retain and Reward volunteers, increase engagement and create brilliant opportunities to support your causes or put on game-changing events.

Rosterfy is a highly rated Volunteer Management Software platform for Charities, Non-Profit Organisations, Sports Institutions, and Local Government Institutions.

We’ve built a platform that will significantly reduce the time your team spends on admin, streamline your communication with simple automated emails and SMS messages and give you a complete view of your operation.

What makes it stand out is how configurable it is to your business and how it can scale as your aspirations grow.
From Las Vegas to London, Singapore to Sydney, Rosterfy helps communities connect with causes they care about worldwide.

Book a Demo today and see for yourself.

Rosterfy Screenshots

Rosterfy Pricing and Plans

Starting price: $7,000.00 per year

Free Trial

Free Version

Standard Plan

$7,000.00

usage based, per year

Plan includes:

scheduling
Volunteer Portals
Automations
Workflows
Online Volunteer Training
Email and SMS communication
Reporting

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Rosterfy Features

Popular features found in Volunteer Management
Attendance Tracking
Event Management
Member Directory
Membership Management
Mobile Access
Recognition Management
Registration Management
Self Service Portal
Time Tracking
Volunteer Recruiting
More features of Rosterfy
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Assignment Management
Automated Scheduling
Availability Management
Booking Management
Calendar Management
Calendar Sync
Communication Management
Contact Management
CRM
Customer Database
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Document Storage
Employee Scheduling
Event Scheduling
For Nonprofits
Group Scheduling
Member Database
Multi-Location
Online Booking
Personalization
Real-Time Notifications
Real-time Scheduling
Real-Time Updates
Reminders
Reporting & Statistics
Scheduling
Search/Filter
SMS Messaging
Summary Reports
Surveys & Feedback
Task Scheduling
Third-Party Integrations
Timesheet Management

Rosterfy Integrations

UserWay Accessibility Widget

Instagram

Blackbaud CRM

Docusign

HubSpot CRM

Litmos

See all 12 integrations

Rosterfy User Reviews

Overall Rating

4.5

Ratings Breakdown

58%

33%

Secondary Ratings

Ease of Use

4.2

Value for money

4.2

Customer support

4.7

Functionality

4.2

Jon V.

Verified reviewer

Education Management

1001-5000 employees

Used monthly for less than 6 months

Review source

Reviewed December 2019

WOW

Overall experience has been wonderful. So far so good.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Rosterfy is such an platform to use. The UI is fantastic. Its only been a short amount of time that I've used rosterfy but I love being able to customize areas suchs as volunteers and the user console. Such a good application.

Cons:

So far, I do not have anything bad to say about rosterfy. It's worked like its supposed to. Smooth sailings so far.

Mary Kay M.

Verified reviewer

Events Services

51-200 employees

Used daily for less than 12 months

Review source

Reviewed August 2022

WCH Oregon22 Review

We needed an application to register, track and schedule volunteers for a global sporting event. No one on our team had ever used Rosterfy. The application had the features and functionality needed and we had great customer service support. Without the support, we would not have been able to accomplish what was needed to manage 2,000+ volunteers.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use , ability to add custom fields unique to our event and customer service was great. The software makes sense - everything one would want to to track is available.

Cons:

Inability to share reports - when a report is created it's not available for all users to use.

Reasons for choosing Rosterfy

Ease of use + customer support - Rosterfy pledged to get us up and running in a short period of time.

Waqas A.

Verified reviewer

Events Services

201-500 employees

Used daily for less than 2 years

Review source

Reviewed January 2023

Good platform but needs improvements in many areas

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to setup and great customer care and services. Good for event scheduling and attendance tracking for volunteers

Cons:

Needs a lot of work on features and pricing as it differs for all and other competitors offers good pricing within the same range

Vinh H.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for less than 6 months

Review source

Reviewed September 2023

Easy and effective rostering system

My overall experience with Rosterfy has been great. I find the platform very easy to use and navigate, it's a great tool to organise and manage volunteers for our events. The help/search articles are very informative in times when I'm not quite sure how to do something. The customer service team are also very responsive to my questions if I am not able to find an answer.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Ease of use in tracking and managing volunteers for our events. I was able to pick up the platform with ease when I started within the organisation. The platform allows me to have a easy snapshot of registered users for our events. Their details are all in one place so I am able to access their information and send out communication very efficient and effectively. The SMS function is great as it generally has a faster response time when feedback/replies from volunteers is needed.

Cons:

The platforms works perfectly for my needs. I'm yet to find anything I would improve.

Victoria T.

Verified reviewer

Sports

11-50 employees

Used daily for less than 12 months

Review source

Reviewed March 2022

Building a Staff & Volunteer Management System

Rosterfy is very easy to use . It transformed the way in which we managed our staff and volunteers, allowing us to streamline and develop new processes to enhance our staff and volunteer engagement with LimeLight Sports.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Rosterfy is very easy to use and I love how it automates so many key functions needed to manage volunteers and staff. It allowed our team to move from manually inputting data into ExCeL, to information about our workforce's availability and sign up numbers being updated in real time on Rosterfy's platform. It has given us an easier way to communicate with our teams and I like how easy it is for volunteers and staff to sign up to shifts.

Cons:

From my experience of Rosterfy, there wasn't many aspects of the software that I didn't like. There are currently only small improvements such as being able to categorise automations and being able to allocate an individual to a shift from the groups function, that I would like to see included. I would also love to see an app version developed, to make it easier for our teams to use Rosterfy whilst at events.

Megan B.

Verified reviewer

Events Services

11-50 employees

Used daily for less than 2 years

Review source

Reviewed December 2021

Manage your volunteers with Rosterfy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Rosterfy's customer service is outstanding. They are always willing to jump in and make sure your questions are answered timely and that the questions are answered fully. The upload functions to create an event are very customizable and easy to use. The report feature is robust and the functionality is easy to use and modify when needed.

Cons:

The volunteer journey is confusing and not as intuitive. It's harder to find the shifts a volunteer might want to work. There are a lot of customizable fields which is great from an options standpoint but allows for missed steps and errors when setting up the event.

Reasons for switching to Rosterfy

The ability to see at a snapshot what areas were missing volunteers during an event The integration of Sterling Volunteers The report capabilities The options and features when building an event

Rory C.

Verified reviewer

Philanthropy

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed May 2023

Rosterfy has improved our volunteer management out of sight

We switched from another provider to Rosterfy because we needed something that will allow us to automate admin tasks and get a clear picture of our volunteer program. The improvement is huge, and it’s saved my a huge amount of time in my day to day role … plus it’s been easy to use and implement.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Operational visibility over all our volunteers and shiftsHours saved each week with admin we don’t have to do as it’s automatedHas all the features we needed, and the Rosterfy team supported with additional functionalityExcellent training and learning management features, the Rosterfy people were super helpful My tech team needed secure data and other compliance requirements which were metWe can meet reporting requirements with our screening of volunteers and audit trail

Cons:

It doesn’t have a robust expense management system. It’s not really a problem for us as our volunteers just emailed expenses and we don’t get too many requests.

Ryan C.

Verified reviewer

Events Services

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed February 2021

Rosterfy, it works.

Rosterfy has been the perfect solution for our high volume, low contact workforce in the events industry (music festival hospitality) We found the system to be robust, and while requiring a significant time investment to configure it to our requirements the result has been a platform that has been praised by our staff and provided an overwhelmingly positive addition to our business. Our business has implemented multiple staffing platforms over the past few years without success so we are excited to have finally found a platform that we will be sticking with and one that can help grow our business into the future.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Benefits to our business have included: Automated onboarding allowing for faster acquisition of new staff. Staff event day attendance rates of 95% (up from 80% the previous year) Positive feedback from staff using the system Improved payroll speed and accuracy Reduction in overall HRM hours due to efficiencies in rostering, communication, training and payroll Increased business agility and ability to respond to changing requirements. Desired ROI The peace of mind that staff will show up

Cons:

Back end administration took some time to learn and required reasonable time investment and computer literacy. as yet does not have a streamlined payroll integration.

Reasons for switching to Rosterfy

We have tried a number of staffing platforms over the past 5 years and none have been able to combine affordability with a robust service offering and positive experience for users (staff)

Vendor Response

Thanks for your kind review Ryan! Always great to hear that our clients love Rosterfy as much as we do.

Replied March 2021

Rachel K.

Verified reviewer

Government Administration

1001-5000 employees

Used daily for less than 2 years

Reviewed July 2020

Easy to use now but with a difficult start

Initial start was not great but since being able to have regular meetings with customer success manager we have been able to explain issues greater and adapt the portal to our needs. It has been good to have a product that enables us to make the volunteer journey smoother and to allow greater contact with volunteers especially during times where we are not able to interact with them in person.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

- Easy to navigate on volunteer side - Quick customer service responses on issues and regular updates about open tickets - Allows all processes linked to volunteer journey to be online - Filters on various screens are good - Nice to be able to customise parts of the system as you need them

Cons:

Portal does not currently work in most optimal way for mobile devices. Not all help articles are clear to understand if you are a new user on the system

Vendor Response

Thanks for your review Rachel. If the team can ever be of more assistance, please don't hesitate to reach out. - The Rosterfy Team

Replied March 2021

Caitlin L.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 6 months

Reviewed June 2020

Highly Customizable, Well Designed Software

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I loved the flexibility of this software. We manage a large workforce of both employees and volunteers AND we run year-long courses with repeating but sometimes irregular events. Finding a software that could cost-effectively and efficiently help us manage this was exhausting...until we found Rosterfy. The support has been amazing--personal and well-informed and the product has lived up to all it promised to be. Not only can we manage our workforce with much more organization, we are moving many other work functions onto the software (like training, time tracking, communication) because it handles them so well!

Cons:

This software is complex and it takes a while to implement. It is worth the investment, but we did commit more time and resources to implementation than we were expecting. However, that could be largely due to the Pandemic that altered work for all of us.

Reasons for choosing Rosterfy

We liked that we paid per administrator (plus a general fee) rather than by user. We have a highly volatile pool of users and a user based payment model did not work well for us. We also found the flexibility and depth of Rosterfy's system to be outstanding.

Vendor Response

Thanks for your kind feedback Caitlin. Rosterfy are proud to be able to work with The Center for Simulation and Innovation to enhance the volunteer experience!

Replied July 2020

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