OurRecords 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

OurRecords

4.9

(18)

Pricing

Starting at $200.00 per year

About OurRecords

A compliance and risk management solution allowing you to manage your suppliers, business partners, vendors, assets or 1099/W2 workforce. Easily manage from 1 to 100,000 participants. Customize your specific requirements such as policy documents and vendor / supplier Agreements, Tax Forms, Data Requests, Acknowledgements, etc. Create unique requirements across many compliance groups. Request, submission, review, request for more information, and pending non-compliance notifications are secure and automated!

OurRecords Screenshots

OurRecords Pricing and Plans

Starting price: $200.00 per year

Free Trial

Free Version

Basic

$200.00

per year

No plan information available

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OurRecords Features

Popular features found in Compliance
Access Controls/Permissions
Archiving & Retention
Audit Trail
Corrective and Preventive Actions (CAPA)
Document Management
Incident Management
Monitoring
Regulatory Reporting
Risk Management
Training Management
Version Control
More features of OurRecords
API
Audit Management
Collaboration Tools
Complaint Management
Compliance Management
CRM
Document Coding & Control
Drag & Drop
EDI
Employee Management
Employee Scheduling
Encryption
Environmental Compliance
FDA Compliance
HIPAA Compliant
Import/Export Management
ISO Compliance
Maintenance Management
Nonconformance Tracking
OSHA Compliance
Performance Metrics
Production Management
Product Lifecycle Management
Quality Control
Real Time Synchronization
Recruitment Management
Root Cause Analysis
Sales & Operations Planning
Search/Filter
Self Service Portal
Shipping Management
Skills Tracking
Sourcing Management
Supplier Management
Supplier Quality Control
Traceability
Traceback & Traceforward
Transaction History
Transportation Management
Variable Workforce
Vendor Master Data Management
Warehouse Management
Workflow Management

OurRecords User Reviews

Overall Rating

4.9

Ratings Breakdown

89%

11%

Secondary Ratings

Ease of Use

4.6

Value for money

5.0

Customer support

4.8

Functionality

4.8

Have you used OurRecords and would like to share your experience with others?

Natsuko M.

Verified reviewer

Food Production

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed July 2021

a great option for supplier document review/approval/update

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As a document database system, OurRecords provide you flexible design options. also, the collected resources are visualized with 3rd party appreciation (MS Power BI) to overseeing the progress and current status. For the supplier communication, We can use the tailored email by you as requesting organization, this actually helps to encourage the participation of suppliers. Your rep also has a strong knowledge of database systems, not a usual salesperson. they will work for modification of your system by themselves.

Cons:

The system is still in progress. However, this is also a good point. they reflect your suggestions of improvement right away.

Reasons for switching to OurRecords

The Repositrack business model ( asking suppliers for participation fee) does not encourage suppliers to participate, also the pricing issue.

Lawanna L.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for less than 12 months

Review source

Reviewed March 2022

OurRecords New Database

There was some kinks in it at first, but once I understood the system and our IT trainer walked us through the process patiently several times it's been Awesome!! The OurRecords support team is very helpful and is always there to help and support our providers when needed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's very user friendly and easy to navigate once you get the hang of what your doing. It alerts us when the provider has updated documents in the database.

Cons:

The ability to mirror the provider would be nice that would help us to see what they are doing when they have trouble deleting and uploading data.

Reasons for choosing OurRecords

Not Applicable

Isabel L.

Verified reviewer

Food Production

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed September 2022

Record Review

Overall the set up was the most time-consuming process, after that it does get a little easier. Would have liked more training offered for team members who are not as savvy with new software. A downside is that some of our vendors refuse to self-manage and can be double work requesting information and then having to upload and double check all auto-field info is correct.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Inbox reminders to perform credential reviews on items that have been submitted

Cons:

Set up for small teams with many vendors can be a pain-staking task

Douglas A.

Real Estate

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed May 2017

Outstanding customer service! This product quickly cut the time from three employees to less than 1

We were able to deploy a national solution for our vendor management and regulatory compliance. All paper files and excel sheets were removed instantly. Setup and support were easily done and deployed across multiple national regions. Very cost effective option that saved hours of manpower and continues to save time by monitoring compliance documents. Very well architected to meet a variety of needs and offer solutions to unique needs. It also presents a very professional front for our organization to our trade partners.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use for not only the company user but the public user as well. Users have picked up the use with very little to almost no follow up support needs. The architecture of the system has made its use very flexible in meeting unique or alternative uses for the software. The company has also responded quickly to resolve any issues and releases frequent enhancements that listened to customer feedback.

Cons:

That more companies are not using it yet! The ability to share our networks and the ultimate vendor being able to share documents across companies is outstanding.

Irina M.

Verified reviewer

Food & Beverages

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed August 2021

Rapid Customer Service

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use product, very helpful and fast responding rep we have

Cons:

I would suggest the improvement of archiving docs organization

Jessie B.

Used daily for more than 2 years

Review source

Reviewed July 2017

Great programs for anyone that needs to keep personal information on record for compliance.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our Records is safe why to email any documents that have personal information securely as required by CFPB. This works great for our company and our notaries. It will hold all our credentials in a secure location and allow us to email them to all our clients when updating our credentials. Helps to manage thousands of our vendors and all their credential and helps keep everything current and up to date.

Mary D.

Insurance

51-200 employees

Used daily for less than 12 months

Review source

Reviewed August 2017

Good

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

All of the information for each notary is in one place and can be easily found. Easy to receive new notary information when blast emails are sent out to OurRecords' network of notaries.

Cons:

It is frustrating to have to go in and manually input the dates for each item when these should be done by either OurRecords or by the notary themselves. Also there is a lot of back and forth since the information submitted by the notaries is separated by the document type and not all grouped together by notary name. Input documents are unable to be sorted by either the date submitted or the notary name which makes approving a single notary very time consuming.

Denise L.

Real Estate

11-50 employees

Used daily for more than 2 years

Review source

Reviewed May 2017

OurRecords has been the best solution for managing my company!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

By using OurRecords I no longer have to manually manage all of my internal and 3rd party vendors documentation, which has allowed me to focus on growing by business.

Cons:

I haven't had any complaints. They always have the quickest response and have even added additional features that I have requested over the past years.

Mitchell B.

Food Production

51-200 employees

Used daily for less than 12 months

Review source

Reviewed July 2017

Great, customer service is WAY above average, Rep has been very good to work with.

time saved tracking, printing, filing etc, file organization, saving tree's not printing out 1000's of documents to be filed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Time savings, organization, it relieves me from manually tracking thousands of documents daily, the ease of use, The great customer support that comes with it. I have not had a single problem that was not resolved immediately. Very impressed with how well they take care of their customers and even the people whom are vendors and are not paying to assure the systems runs smoothly.

Carol R.

Professional Training & Coaching

2-10 employees

Used daily for less than 12 months

Review source

Reviewed May 2017

A lot of my students at Notary2Pro are members of Our Records and using their services successfully.

It is my students who benefit from their membership!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fact that students can upload their credentials to make them easily accessible to companies is great and the SIFT program saves students an enormous amount of time when trying to send documents back to lenders in a protected environment.

Cons:

When you are new to this system it does take some time to watch the videos and some amount of trial and error to fully learn how to operate the system.

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