Visitor Management Systems

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Showing 1 - 20 of 131 products

Sine

FrontRunners 2022

Sine is a cloud-based visitor management solution that serves small, midsize and large businesses. It's suitable for a variety of industries including construction, schools, hospitals, offices and property managers. Key features o...Read more about Sine

Sign In App

FrontRunners 2022

Sign In App is a smart visitor management solution helping businesses and schools keep track of their visitors and employees. As guests and team members sign in, their details are automatically stored in your secure online portal ...Read more about Sign In App

4.88 (95 reviews)

TDS Visitor

TDS Visitor is an industry-leading enterprise visitor management solution that provides a unified view of all visitors across multiple locations. The system streamlines the visitor process, managing the full visitor lifecycle end-...Read more about TDS Visitor

4.93 (14 reviews)

Proxyclick

Proxyclick is a cloud-based visitor management solution suitable for small, midsize and large enterprises. Key features of Proxyclick include visitor registration, instant pictures, badge printing, instant notifications and report...Read more about Proxyclick

TablesReady

TablesReady is an SMS-powered waitlist, reservations, and queue management system to help you streamline your customer flow. TablesReady offers contactless check-in, online bookings, and customizable messaging to help meet the nee...Read more about TablesReady

4.76 (54 reviews)

IntelliPass

Cloud or Local deployment for Portal with Real-Time Logs, Compliance Reports & Dashboards. IntelliPass provides early detection of High-risk individuals with automated temperature measurement and mask detection, audio/visual ale...Read more about IntelliPass

No reviews yet

Zynq Workspace

Zynq Workspace is an office management solution to help flexible work environments. With Zynq Workspace users can book desks, meetings rooms, sync up in-office calendars with Buddies and much more. The all-in-one office manageme...Read more about Zynq Workspace

4.88 (16 reviews)

FMS: Visitor

FMS:Visitor is a solution that reduces security and compliance risk while improving an organization’s brand. With intuitive check-in kiosks and a variety of options including parcel management, FMS:Visitor allows companies to crea...Read more about FMS: Visitor

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UMA Vision

UMA software includes resource scheduling to assist with room, space and desk booking, hoteling and managing other shared resources including car park spaces and lockers. UMA connects to the work calendar and digitizes office flo...Read more about UMA Vision

4.87 (23 reviews)

Teamgo

Teamgo Visitor Management is a cloud-based solution suitable for businesses of all sizes that need safe and secure QR code sign-in solutions. It is appropriate for all industries and serves clients globally. Core features include ...Read more about Teamgo

4.41 (82 reviews)

Varis Receptionist

Varis Receptionist is a visitor management software that businesses can integrate with Kiosks, Windows or Mac-based desktops, and touch screen Notebooks to facilitate guest check-in across venues. Visitors can utilize the applicat...Read more about Varis Receptionist

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TEKWave

TEKWave is a cloud-based visitor management solution that helps corporate businesses and residential communities handle, track and maintain a record of all incoming/outgoing visitors. Professionals can scan drivers’ licenses and c...Read more about TEKWave

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MRI OnLocation

OnLocation is an app that allows you to easily set up mobile check-in for all your employees, visitors, and contractors with just one click. It also allows you to manage desk booking for both internal and external users, so everyo...Read more about MRI OnLocation

4.73 (62 reviews)

NOVIDIC

NOVIDIC is a visitor tracking solution that utilizes QR code technology to help businesses and public spaces manage visitor registration and arrivals. The platform allows supervisors to monitor visitor data and generate QR codes f...Read more about NOVIDIC

5.00 (3 reviews)

Lobbytrack

Lobbytrack is a simple, but powerful visitor management software that fits a variety of customers. Whether a high security facility or a small business, the software can be tailored to fit the customer's needs. You can sign in/out...Read more about Lobbytrack

4.90 (29 reviews)

PRSONAS-VMS

VMS solution that allows your staff to focus on the high-level tasks that only humans can do and effectively handle all the rest! Your visitors will consistently receive the highest quality engagement anywhere and anytime and will...Read more about PRSONAS-VMS

4.67 (3 reviews)

SignInSafe

SignInSafe provides digital, no-contact, visitor, and guest sign-in. SignInSafe gives you a QR code that can be used anywhere sign-in/out is required. Visitors, customers, or attendees can simply scan the QR code with their device...Read more about SignInSafe

5.00 (3 reviews)

Appspace

Appspace is a workplace platform designed to help businesses keep employees engaged and connected. Created for the modern workplace, the platform provides features such as digital signage, space reservation, visitor management, an...Read more about Appspace

4.67 (15 reviews)

CoReceptionist

CoReceptionist is a cloud-based solution that helps businesses manage and automate visitor check-ins through registration, on-boarding and sign-in/sign-out. Key features include ID scan, watch lists, notifications and badge manage...Read more about CoReceptionist

4.92 (12 reviews)

Entrymon

Entrymon is a visitor management solution that helps hotels, malls, corporate offices and to manage the entry of visitors. Key features include image capture, visitor database management, visitor tracking and real-time alerts. ...Read more about Entrymon

No reviews yet

Buyers Guide

Last Updated: November 15, 2022

Building security is critical for any organization, especially when visitor access to company facilities is necessary for meetings or events.

Similar to software that manages reservations for hospitality, a visitor management system (VMS) helps manage and track visitors, allows selective access to buildings and improves the overall visitor experience.

This buyer’s guide is intended to help those seeking a VMS. We’ll cover:

What Is a Visitor Management System?
Common Features of a Visitor Management System
What Type of Buyer Are You?
Key Considerations
Pricing and Purchasing Options

What Is a Visitor Management System?

A VMS helps manage the flow of visitors into a company’s facilities or other locations. As visitors arrive, they can use a kiosk loaded with a VMS to self-register for a meeting or event. Visitor identification, such as a photo ID or business card, can also be scanned and checked against a watch list to increase security. Additionally, administrative personnel can use the solution to manage assets, such as keys and access cards assigned to visitors. Each item can be individually tagged to mitigate the risk of loss or theft.

Sine VMS kiosk

 

A contractor uses a Sine VMS kiosk to check in for a meeting (Source: sine.co)

 

Once the system clears a person for entry, they can print a customized name tag or visitor badge that will allow them access to any area the company determines.

The system can also notify an employee that their guest has arrived and offer the guest directions to a meeting room or display a directory. In the case of emergency evacuations, security supervisors and floor wardens can sign people out of the building premises securely using an electronic verification process.

Over time, visitor data can be collected for return visits and reporting purposes.

Common Features of a Visitor Management System

Features vary among top VMS software platforms, but the following features are most common:

Visitor screening A VMS screens visitors against local or online watch lists. Schools and day cares often use a VMS to prevent entry or alert security officials if a registered sex offender attempts to enter.
Preregistration VMS users can enable pre-registration, which emails guests ahead of their visit. These emails can include dates, times, directions, parking information and other details that help visitors get to their meetings quickly.
Self check-in Guests can self-register by using a tablet kiosk or smartphone as they enter the building. These visitor-facing interfaces can be customized with company logos or special instructions.
ID scanning and badging Instead of entering information with a keypad, visitors can scan their business card or other photo identification to check in. A VMS can instantly print a name tag to give guests access to their intended destination in a building.
Electronic documents A company can ask visitors to digitally sign documents when checking in, such as a non-disclosure agreement to protect sensitive corporate information.
Visitor tracking and reporting The system can retain information about each person, such as arrival and departure time, duration of visit and more. This data is useful for determining the location of a visitor or generating reports on attendance, for example.
Notifications After a visitor checks in, the system can notify the employee they are scheduled to meet with, so meetings can start on time.
Embedded database A VMS comes integrated with an embedded database where all data is stored locally. This eliminates the need of any connections with third-party database systems or setting up preregistration tools, as visitor information is stored by the system.

What Type of Buyer Are You?

Your industry determines the features and extras that can be useful for your organization. A variety of industries may use a VMS to increase security and efficiency in their facilities, such as:

K-12 education. Primary school VMS users can benefit from ID cards customized with the school’s logo for faculty and name badges for students. This helps increase transparency among students and faculty and prevent entry for those who have no official business at the school.

University campus. Campus security is a top priority. Using a VMS, higher education campuses can maintain secure facilities with access control so that only professors and administrators are allowed into sensitive areas.

Corporate and government. Companies and government organizations can keep data and hardware secure with access control, as well as improve the visitor experience for nonemployees by providing directions and other information to help them reach their meetings on time.

Key Considerations

A VMS often requires the use of extra hardware and other accessories so visitors can check in, print name tags and gain access to buildings. These can include:

Kiosk computers. A receptionist can greet visitors and use a VMS to check them in. However, for companies or organizations with a high volume of guests, events and meetings, setting up a kiosk for self check in can speed up the check-in process.

Printers. Guests can be identified visually with customized name tags printed on a specialized printer, located either behind the reception desk or next to a self-service kiosk.

ID cards and keytags. For frequent visitors, companies may decide to issue permanent plastic ID cards or keytags, which are small plastic tags guests can scan upon entry.

Proxyclick badge

 

An ID badge printed using Proxyclick’s Visitor Management (Source: Proxyclick.com)

 

Pricing and Purchasing Options

Most systems require a monthly payment, but may differ on how that payment is calculated. Here are some common pricing models:

  • Per lobby, location or room. Many systems offer pricing that increases with the number of lobbies the user needs to manage. Additional features or support services are available as pricing scales.
  •  
  • Per visits or contacts. Fewer VMS vendors price their systems in this way. However, if you have a small business with infrequent visitors, a system priced in this way may be more affordable.

It’s important to note that some vendors combine these pricing structures, e.g., a basic package may charge a flat monthly price for one lobby location and up to 25 visitors per day. Evaluate system providers to determine the plan that makes the most sense for your needs.