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Visitor Management Software

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Showing 1 - 25 of 253 products

SchoolPass Visitor Management

SchoolPass is a Visitor Management Solution specifically built for PK-12 schools. Visitors, volunteers, vendors and students sign in and out via an intuitive mobile or web-based app. Different information and terms of entry can be collected based on role. ...Read more about SchoolPass Visitor Management

5.0

(1 reviews)

HID Visitor Management Solutions

WorkforceID Visitor Manager is cloud-based software, which helps small and medium businesses in transportation, energy, healthcare, education and other sectors manage physical and digital identity access. The solution enables administrators to build custom...Read more about HID Visitor Management Solutions

3.5

(2 reviews)

The Receptionist for iPad

The Receptionist for iPad is a cloud-based visitor management solution that serves businesses of all sizes across all industries. The primary features of The Receptionist are visitor logs, visitor badges, visitor notifications (via SMS, email, Slack, and M...Read more about The Receptionist for iPad

Receptful

Receptful is a visitor management system designed for manufacturers that provides visibility and real-time tracking for employees, visitors, contractors and drivers. The system is tailored to meet the security and compliance needs of manufacturing companie...Read more about Receptful

No reviews yet

KeepnTrack

KeepnTrack is a cloud-based visitor management software suitable for institutions such as schools, hospitals, retirement homes and summer camps of all sizes. The key features of this solution include visitor tracking, visitor background checks, reports and...Read more about KeepnTrack

TeleSign Platform

TeleSign connects and protects online experiences with sophisticated customer identity and engagement solutions to enables businesses to register accounts, verify phone numbers, identify users, prevent fraud, streamline customer engagement and more. Throu...Read more about TeleSign Platform

5.0

(1 reviews)

YAROOMS

The YAROOMS Workplace Experience Platform is your one-stop shop for an amazing workplace experience. We offer easy-to-use solutions that help companies efficiently manage people and spaces in a flexible work environment, including: * Desk booking - a pow...Read more about YAROOMS

OfficeSpace

OfficeSpace Software is a cloud-based platform that helps organizations allocate workspace. Users can manage day-to-day employee relocations and large-scale organizational moves. The software can be used across a variety of industry segments, including ban...Read more about OfficeSpace

Sign In App

Sign In App is a smart visitor management solution helping businesses and schools keep track of their visitors and employees. As guests and team members sign in, their details are automatically stored in your secure online portal which provides you with re...Read more about Sign In App

Othership
Othership

Othership is a remote work platform that helps businesses choose from a distributed network of free and paid spaces to work. Managers can configure access to office and meeting rooms. Othership includes HQs, offices and a network of on-demand workspaces w...Read more about Othership

WaitWell
WaitWell

WaitWell replaces lineups with a virtual queue to optimize visitor experience. It allows customers to join a virtual lineup using mobile device through QR code or SMS text, the company's website or using an optional onsite Kiosk. Staff can view the custome...Read more about WaitWell

TableAir
TableAir

Book desks, meeting rooms and parking spaces, change the details, invite others or cancel the resource reservation through the website or mobile application. The office floor map will help you to find the needed room. Integrate TableAir's solution with yo...Read more about TableAir

Greetly
Greetly

Greetly is a cloud-based visitor management solution that helps users automate the data collection process for offices. It allows visitors to input the reason for their visit using a moble or desktop device, as well as photos, digital signatures for non-di...Read more about Greetly

Qminder
Qminder

Qminder is a cloud-based queue management platform that helps businesses deliver memorable waiting experiences. Manage customer queues via onsite check-in kiosks and real-time status updates. Qminder lets customers queue up remotely using their phones and...Read more about Qminder

Archie
Archie

Archie is a cloud-based meeting room booking system that helps streamline workplace management through room and desk booking, a visitor management system, insights and analytics and a dedicated coworking app. The platform offers a user-friendly interface, ...Read more about Archie

Envoy
Envoy

Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe, book desks and conferenc...Read more about Envoy

WorkInSync
WorkInSync

What is WorkInSync? WorkInSync was created with a vision of enabling easy adoption of the hybrid workplace while enriching employee experience. It is a simple SaaS solution designed to optimize and simplify office operations for different stakeholders. Be...Read more about WorkInSync

WeTravel
WeTravel

WeTravel is the leading all-in-one business management platform for multi-day travel businesses, providing integrated, travel-specific administration, marketing, analytics, and payment tools. Through its intuitive platform, WeTravel supports businesses to...Read more about WeTravel

Lobbipad
Lobbipad

Lobbipad is a cloud-based visitor management software that helps manage all processes related to visitors, from check-in as per regulatory compliance for guests and employees, to departure from office premises. The centralized platform allows enterprises t...Read more about Lobbipad

Eden Workplace
Eden Workplace

Eden provides an all-in-one flexible workplace and people success software for employee-centric teams. SaaS product offerings include Visitor Management, Desk Booking, Performance Management, Room Scheduling, Internal Ticketing, Team Safety, and Deliveries...Read more about Eden Workplace

Skedda
Skedda

Skedda is a leading global desk management and hybrid work platform, serving over 12,000 customers and nearly two million users, including IBM, Siemens, Mercedes-Benz, and Harvard University. We are defining the future of the workplace experience, helping ...Read more about Skedda

Zynq Workspace
Zynq Workspace

Zynq Workspace is an office management solution to help flexible work environments. With Zynq Workspace users can book desks, meetings rooms, sync up in-office calendars with Buddies and much more. The all-in-one office management solution can implement ...Read more about Zynq Workspace

MyLobby
MyLobby

Are you tired of tirelessly navigating through endless options on platforms like Capterra, only to find yourself still searching for the perfect visitor management system? If you're nodding in agreement, you're not alone. Countless IT professionals, facil...Read more about MyLobby

Lobbytrack
Lobbytrack

Lobbytrack is a simple, but powerful visitor management software that fits a variety of customers. Whether a high security facility or a small business, the software can be tailored to fit the customer's needs. You can sign in/out visitors, notify hosts, a...Read more about Lobbytrack

CoReceptionist
CoReceptionist

CoReceptionist is a cloud-based solution that helps businesses manage and automate visitor check-ins through registration, on-boarding and sign-in/sign-out. Key features include ID scan, watch lists, notifications and badge management. Designed for ae...Read more about CoReceptionist

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FrontRunners Logo

Your Guide to Top Visitor Management Software, May 2024

Software Advice uses reviews from real software users to highlight the top-rated Visitor Management products in North America.

Learn how products are chosen

Explore FrontRunners

“Usability” includes user ratings for Functionality and Ease of Use.

“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.

Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.

Buyers Guide

This detailed guide will help you find and buy the right visitor management software for you and your business.

Last Updated on January 27, 2025

What is visitor management software?

Visitor Management Software (VMS) is a tool that helps office administration manage and track the flow of visitors into a business’s facility and allows selective access to buildings. Visitors can sign in using a VMS-loaded kiosk to self-register for a meeting or event. The tool monitors who are on the premises in real time and keeps records of visitor details for future reference or security purposes. 

The tool features include guests’ pre-registration, instant notifications upon arrival, and visitor badge generation with photos for identification purposes. The administration staff or employees are notified when the guest arrives, allowing them to offer guests directions to a room or display the directory on the kiosk. It can also be used to manage assets, such as keys and access cards assigned to visitors. Each asset is individually tagged to avoid unauthorized access due to loss or theft.

In the case of emergency evacuation, the administration staff can sign out people off the building premises securely using an electronic verification process. 

What are the core features of visitor management software?

  • Visitor tracking: Record and monitor visitor information, such as name, photo ID, time of arrival/departure, purpose of visit, and contact person within the organization. The feature offers insight into who is entering or leaving the premises. It simplifies visitor registration processes, prints ID badges for visitors, and provides detailed reports on visitor data to enhance security measures within a facility.

  • Contact management: Store and organize visitor data as contact profiles within the system for easily retrieving visitor information in real time. The feature allows sending customized messages or notifications directly from the software platform to simplify communication between the host, administration, and visitor.

What are the benefits of using visitor management software?

  • Automates visitor data collection: Visitor management software automates visitor data collection by digitally capturing and storing visitors' information, including names, contact details, visit times, and the purpose of the visit. This eliminates manual visitor log management, prone to errors and inefficiencies. The tool saves time and ensures accurate record-keeping for security or administrative purposes.

  • Keeps track of visitor history: Automated visitor data collection and profile management offered by a visitor management system creates historical visitor logs. The tracked data provides insights about frequent guests, duration of visits, or peak visiting times to plan and improve operations. It also assists with security by maintaining a record of all individuals who entered the premises at specific times or days in the case of emergency or unauthorized visitor access.

  • Enhances security of premises: Visitor management software provides complete control over who enters and exits a building premises. It checks visitor identities, keeps records of visits, and generates instant alerts for suspicious activities or unauthorized access attempts. This ensures that only authorized individuals can enter the facility, enhancing safety measures significantly.

What are the potential issues with visitor management software?

  • Data privacy concerns: Visitors' personal information, such as names, contact details, and biometrics, is stored and processed in visitor management systems, which could be accessed or misused if not properly protected. If the software lacks strong data protection measures, it may lead to breaches of confidentiality, causing reputational damage and possible legal consequences for businesses.

  • Limited feature customization: Limited customization may not allow business administration staff to tailor the system per their specific needs, such as branding or unique check-in processes. This could prevent businesses from achieving optimal efficiency, security, or guest experience that aligns with the business’s identity and standards.

  • Complex check-in process: If the system’s check-in process is not intuitive with activities, such as entering details, generating tags, or uploading biometrics, it can lead to longer visitor queues. This undermines quick access control and security checks, integral aspects of an effective visitor management solution. It can also negatively affect your organization's professionalism and efficiency, affecting business relationships or customer satisfaction levels.

How much does visitor management software cost?

Most visitor management software products are priced “per month” basis, and their entry-level pricing plan ranges from $2.5 to $389+*. An enterprise product priced higher may include additional features such as integrated payments, meal booking, and ghost reservations.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of Feb. 06, 2024.

What is visitor management software used for?

A visitor management system centralizes visitor information for the administration staff to enhance the security of the premises. However, the software can have multiple use cases based on the data fed into the system and the tool's features leveraged. Some of them are:

  • Digital signature: A visitor management system lets visitors electronically sign confidentiality agreements or terms of visitation on a touchscreen device, such as a smartphone, tablet, or any other digital screen. This feature enhances security by capturing and storing each visitor's unique signature for repeat visits, future verification, and compliance with policies and procedures. It also minimizes paperwork while providing an eco-friendly solution.

  • Visitor self-check-in and check-out: The visitor management tool enables visitors to sign in and out without needing a receptionist or security staff. It uses an interactive kiosk or a mobile device that captures information about each visitor, such as name, reason for visit, host's details, and other relevant information, enhancing efficiency while maintaining on-site security.

  • Registration management: Visitor management software allows visitors or hosts to pre-register for their arrival. They can add the required visitor details, upload identification documents, electronically sign documents, and print badges beforehand. This automates the check-in process and reduces wait time for visitors in queues.

Which software tools integrate with visitor management software?

A visitor management tool integrates with various solutions for data export and import. We looked across thousands of reviews from the software users to identify the products users frequently mentioned they integrated with their tools:

  • Slack team communication software integrates with a visitor management system to send real-time chat notifications to hosts about their visitors’ arrival and expected wait time. Teams can use the integrated platform to discuss visitor needs, answer questions, and coordinate access or directions directly in the chat thread. 

  • Microsoft Teams is a meeting software tool that integrates with visitor management software to facilitate virtual and in-office visitor meetings. The integrated system automatically grants visitors temporary access based on their meeting details, allowing quick access to designated meeting rooms. 

  • Microsoft Outlook email tracking software integration with a visitor management tool captures visitor email addresses during registration and adds them to the email system for marketing or meeting communication. The integrated system reveals the engagement on emails via clicks, helping the administrator or host to personalize follow-ups or offer marketing material tailored to visitors’ interests. 

  • Okta single sign-on software (SSO) integrates with a visitor management system to strengthen visitation security by providing two-factor authentication instead of a VMS password. This simplifies access control by automatically granting access to visitors based on SSO user roles and pre-approved invitations.

  • Google Calendar scheduling software integrates with visitor management software to schedule virtual or in-person meetings with visitors. The integrated system sends a link to the expected visitors to pre-register themselves and generate and print access badges. Hosts and administrators can gain insights into visitor trends and patterns based on scheduling data, enhancing future meetings and resource allocation.

*We identified these integrations mentioned most often in verified reviews of visitor management software published on Software Advice within the past two years (as of Feb. 06, 2024).

Key considerations when purchasing visitor management software

  • Determine the customization options for visitor badges. Customization options for visitor badges in visitor management software allow businesses to incorporate their branding logos and visitor details for specific tracking. It enhances security by including additional details, such as visit purpose, access level, or time of entry and exit. Customized badges also ensure a professional image, which may improve visitors' perception of the business.

  • Check software scalability for large visitor volumes. Scalability in visitor management software is crucial to handle large volumes of visitors as the business expands. If a business has peak visit periods, the system should be able to cope with increased demand by reducing wait time without compromising performance or affecting the visitor experience.

  • Assess integration capabilities with existing systems. Integration capabilities with existing business administration systems ensure smooth data flow and reduce error-prone manual data entry. It enables seamless sharing of visitor information across security teams, thus improving efficiency while maintaining high accuracy.

Sources

Products evaluated for the pricing calculation were taken from Software Advice’s visitor management software. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Software Advice's directory that offer them. 

Disclaimer

This visitor management software buyers guide was authored by Software Advice’s content team. We develop our guides using the author's expertise, insights from 2M+ unique user reviews, and our proprietary data science algorithms to identify trends in user sentiment, preferences, and priorities. Some text was generated with assistance from artificial intelligence tools.