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Compare Construction Bidding Software

This page is managed by
Forrest Burnson, Managing Editor
Last updated: July 18, 2014

Top 9 Most Reviewed Construction Bidding Software Systems

 
iSqFt for General Contractors iSqFt offers their bid management application on a stand alone basis. iSqFt's bid management application offers modules for managing customer contacts, prequalifications, RFI/RPF documentation as well as bid invitations.
        6 Reviews
 Price
 Demo

4

Recommendations
in the last 30 days
Pipeline Suite The Pipeline Suite is a leading web-based solution that provides functionality for online bidding and planning rooms. Pipeline Suite can serve businesses between $1 million and $100 million.
       4 Reviews
 Price
 Demo

6

Recommendations
in the last 30 days
SmartBidNet SmartBidNet is a popular bidding system for small and large GCs and construction managers looking to store vendor information and streamline the solicitation process. It is available on-premise or web-based.
       4 Reviews
 Price
 Demo

2

Recommendations
in the last 30 days
B2W Estimate - Estimating & Bidding An award-winning system fit for any size company, the B2W Estimate system gives companies intuitive construction bidding capabilities like quote management, an updated cost database and cross-bid reporting.
       3 Reviews
 Price
 Demo

32

Recommendations
in the last 30 days
CMiC Open Enterprise v10x CMiC’s construction bidding software is a Web-based solution best suited for businesses making at least $50 million in revenue. The system is designed to help construction professionals with contract management and purchasing.
       3 Reviews
 Price
 Demo

1

Recommendations
in the last 30 days
 

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Deltek Vision A leader in technology for architecture and engineering firms, Deltek Vision offers bidding oversight tools, scheduling, and accounting for companies with more than 20 employees. It is available on-premise or web-based.
        3 Reviews
BL1 Deployed in the Amazon Cloud BuildLinks BL1 features include bidding and contracting applications, take-offs, budgets, schedules, purchase orders, plan libraries, punch-lists and more. SaaS model makes BuildLinks very scalable.
       1 Review
Microsoft Dynamics SL for Construction Contractors can use Microsoft Dynamics SL (formerly Solomon software) customer relationship management (CRM) functionality to manage bids and vendor, supplier or subcontractor communication. Best for medium and large companies.
       0 Reviews
 Price
 Demo

11

Recommendations
in the last 30 days
BuildCircle BuildCircle is a Cloud-based construction bidding system for small to mid-sized companies. This software offers an online planroom where all project plans and specifications can be shared to solicit bids from contractors.
       0 Reviews
 


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Buyer's Guide

Soliciting bids from contractors and suppliers is a function as old as the commercial construction industry. Over time, many building industry technology developers have emerged to automate the bid solicitation process. Those responsible for the procurement function now have a choice of many best-of-breed bid solicitation systems, as well as specialty modules offered within existing construction suites. We wrote this guide to help buyers understand their bid invitation software options.


Here’s what we’ll cover:

What is Bid Management Software?

In most construction organizations, bid solicitation is a largely manual process that involves email, spreadsheets, faxes, and phone calls. There is little automation outside of Microsoft Outlook or similar personal productivity tools. This specialized technology streamlines the bidding process with tools for managing contact, requesting proposals, purchasing, and managing and organizing contracts. 

A full-featured bid management system will typically include the following modules for managing: contacts, prequalifications, customer form builder, project calendar, RFI/RPF, subcontactor portal, invitations for bidding, online planroom, and a communication template library. These bidding programs for construction are available as both on-premises and SaaS solutions, although the general trends seems to be toward SaaS systems. 

What Type of Buyer Are You?

Before you dive into the details of various bidding oversight and productivity systems, you will want to identify yourself with one of the buyer types we’ve detailed below. 

  • Procurement buyer. This category of buyer is highly specialized in procurement processes and demands sophisticated functionality. Their firm prioritizes cost control and efficient procurement processes, and is therefore focused intently on sophisticated functionality. These buyers will typically seek top best-of-breed construction bid management software systems. 
  • Project manager. This type of buyer works at a firm where procurement is managed from within the project managing function. These project managers are responsible for selecting suppliers and subcontractors and it therefore makes sense to use bidding technology modules offered within the firm’s project system, rather than implement a separate bidding manager system. 
  • General estimator. This buyer works in the estimating function at a firm that places procurement responsibility within the estimating department. The estimator is primarily focused on getting high-level pricing from subs, and then comparing those bids. As such, these buyers prefer to use the basic solicitation tracking and management functionality available within commercial estimating systems. 
  • Integrated suite buyer. This type of buyer values integration of data and processes across the firm, even if it means forgoing some specialized procurement functionality. This buyer is more likely to make use of the procurement modules available within their accounting or enterprise resource planning system.   

The bidding technology vendor landscape is less complex than many other construction markets. Best-of-breed products include eBid eXchange, SmartBidNet, and Pipeline Suite. Some project management software companies, such as Procore, Prolog, and HeadsUp, also offer feature-rich bidding applications that can be purchased on a standalone basis. Finally, construction estimating and accounting suites will offer procurement functionality to varying degrees. 

Benefits & Potential Issues

Here are some of the benefits realized from successfully adopting modern, top-rated construction technology solutions. The best bidding software construction companies can implement will yield all of the below benefits. 

  • Improved efficiency. Traditional bid-solicitation processes are fraught with error and require substantial time and expense to execute. By automating the process with project managing technology, there can be a substantial reduction in errors, printing costs, and labor.  
  • Better estimates and visibility. Bid builder software can produce more effective procurement processes and in turn, provide a company with better data as they develop estimates for their clients. Moreover, they will gain better visibility into costs throughout the project by holding suppliers accountable to their bids.  
  • Lower costs. The best bidding system will establish highly-effective procurement processes that lower costs substantially. By soliciting more bids and creating a more professional, competitive process, buyers will lower their cost of materials and subcontractors. 

Perhaps the biggest challenge with these kind of implementations is adoption. Even if internal users adopt the invitation to bid software, it can be difficult to get suppliers to respond to the new model of submitting their bids or RFP responses. Overcoming these issues may require mandating use of the system. Contractors should consider whether they have enough leverage with subcontractors and suppliers to make such a mandate. Properly implemented, these solutions can be the best project bidding tool money can buy. But shoppers should checkout bid software reviews, demos and pricing before making any final decisions.

Recent Events in Bidding Software for Contractors

A construction company’s ability to bid effectively directly correlates to their success in the industry. For this reason, bidding technology program makers are constantly releasing updates meant to give users an edge over competitors. These upgrades can improve tools for managing contracts, requesting proposals and organizing accounts. Below are recent news items from several of the most active bid estimating software makers.

  • Pipeline Suite. This contractor bidding software provider unveiled this year a new automated prequalification module called pipelinePreQual. The embedded online form integrates default or custom questions and can ask potential clients to upload insurance certifications, financial information or other documents. Builders can use the module to qualify subcontractors then safely store their information in an account database.

  • SmartBidNet. Construction industry deal makers are constantly on the go - from scouting work sites to meeting with suppliers and potential clients. SmartBidNet responded to this need in 2012, with a beta Android bid management app version of its construction bid software. The solution provides a centralized platform for tracking communication and subcontractor data. Bidders can use the online contractor bid software to pre-qualify subcontractors and store their information in a searchable database. SmartBidNet can also automatically send bid invitations with supporting plans and specs.

  • Paskr Project Management. Web documents hoster ConsensusDocs this year agreed to integrate its services into Paskr’s contractor bidding software platform. The partnership allows Paskr users to collaboratively develop, negotiate and store contracts via ConsensusDocs technology. Paskr currently services more than 17,000 contractors with applications for estimating, project management, and bid management.

  • PMWeb. Contractor bidding software developer PMWeb this year released the “Integration Manager” tool. The tool allows users to directly configure, schedule and monitor data exchanges between the PMWeb platform and ERP systems including Oracle, SAP, PeopleSoft and others. The bid solicitation software is compatible with multiple data formats and applications.



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