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Capital Program Management Software


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Procore logo
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
PlanGrid logo
 
PlanGrid is construction management solution built for general contractors, specialty contractors, design teams and owners. PlanGrid provides project teams with access to all project drawings and all related documents including specifications,... Read More
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PlanGrid is construction management solution built for general contractors, specialty contractors, design teams and owners. PlanGrid provides project teams with access to all project drawings and all related documents including specifications,... Read More
 
CMiC logo
 
CMiC offers a fully integrated ERP system that caters to the needs to builders, design teams, and architects across the construction industry. The solution can be deployed locally on a server, or hosted in the cloud, and offers modules... Read More
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CMiC offers a fully integrated ERP system that caters to the needs to builders, design teams, and architects across the construction industry. The solution can be deployed locally on a server, or hosted in the cloud, and offers modules... Read More
 
Roots logo
 
Roots is a cloud-based construction management solution designed for general contractors, government contractors and subcontractors of all sizes. It helps in estimating and work procurement, project management, accounting, progress... Read More
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Roots is a cloud-based construction management solution designed for general contractors, government contractors and subcontractors of all sizes. It helps in estimating and work procurement, project management, accounting, progress... Read More
 
PASKR logo
 
PASKR is a cloud-based construction management solution built for construction teams that enables users to bid, build, and track projects.  PASKR helps to streamline back office and field operations. Users are able to access project-related... Read More
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PASKR is a cloud-based construction management solution built for construction teams that enables users to bid, build, and track projects.  PASKR helps to streamline back office and field operations. Users are able to access project-related... Read More

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Sage Construction Project Center logo
 
Sage Construction Project Center (CPC) is a cloud-based, mobile compatible project management solution that helps project team members collaborate. Owners, architects, engineers, subcontractors and other team members can use Sage Construction... Read More
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Sage Construction Project Center (CPC) is a cloud-based, mobile compatible project management solution that helps project team members collaborate. Owners, architects, engineers, subcontractors and other team members can use Sage Construction... Read More
 
PMWeb logo
 
PMWeb is a cloud-based solution geared toward construction project management. The solution is built on the Microsoft .NET technology and can be accessed via a web client anywhere with Internet access. PMWeb can serve real estate development,... Read More
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PMWeb is a cloud-based solution geared toward construction project management. The solution is built on the Microsoft .NET technology and can be accessed via a web client anywhere with Internet access. PMWeb can serve real estate development,... Read More
 
VPO logo
 

VPO

VPO Cloud CM Software is a cloud-based construction management solution offering construction teams a secure online platform for managing reviews of key design and construction documents like RFIs, submittals, change orders and more. Field... Read More
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VPO Cloud CM Software is a cloud-based construction management solution offering construction teams a secure online platform for managing reviews of key design and construction documents like RFIs, submittals, change orders and more. Field... Read More
 
BuilderEdge logo
 
BuilderEdge is cloud-based construction management software (CMS) solution that offers estimating, project management, bid management, and more within an integrated suite. The solution caters to remodelers, home builders, and managers... Read More
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BuilderEdge is cloud-based construction management software (CMS) solution that offers estimating, project management, bid management, and more within an integrated suite. The solution caters to remodelers, home builders, and managers... Read More
 
HCSS HeavyJob logo
 
HCSS HeavyJob is a job management solution that allows companies to manage employee time, budgets, job costs, and resources. Company crew leads can record time and materials information in the field using a laptop or mobile device.... Read More
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HCSS HeavyJob is a job management solution that allows companies to manage employee time, budgets, job costs, and resources. Company crew leads can record time and materials information in the field using a laptop or mobile device.... Read More

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Prolog logo
 
Prolog by Trimble is a hybrid construction project management solution that provides construction firms of all sizes functionalities for office and field management, collaboration, cost control and purchasing. The solution can be deployed... Read More
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Prolog by Trimble is a hybrid construction project management solution that provides construction firms of all sizes functionalities for office and field management, collaboration, cost control and purchasing. The solution can be deployed... Read More
 
Viewpoint Team Project Management logo
 
Viewpoint Team is a cloud-based project management platform. The solution can be used as a standalone platform or integrated with Viewpoint’s ERP solutions. Team connects the back office with field operations and the extended project... Read More
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Viewpoint Team is a cloud-based project management platform. The solution can be used as a standalone platform or integrated with Viewpoint’s ERP solutions. Team connects the back office with field operations and the extended project... Read More
 
e-Builder logo
 
e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project information,... Read More
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e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project information,... Read More
 
Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
Aconex logo
 
Aconex is a cloud-based operation management solution for managing information and processes between companies on complex construction and engineering projects. Several functions include document management, workflow automation, bid... Read More
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Aconex is a cloud-based operation management solution for managing information and processes between companies on complex construction and engineering projects. Several functions include document management, workflow automation, bid... Read More

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Oracle Financials ERP Cloud logo
 
Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
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Oracle Financials ERP Cloud is a cloud-based, end-to-end business management solution designed for midsized to enterprise-level customers. It offers a suite of applications including material planning, financial accounting, and business... Read More
 
DTC logo
 

DTC

DTC Construction solution from Digital Time Capture helps contractors track labor, material, and equipment information from the field. It allows companies to invoice their clients accurately and enable receipt of undisputed payments.... Read More
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DTC Construction solution from Digital Time Capture helps contractors track labor, material, and equipment information from the field. It allows companies to invoice their clients accurately and enable receipt of undisputed payments.... Read More
 
Thunderbolt Pipeline logo
 
Thunderbolt Pipeline is a cloud-based bid management system designed for contractors and subcontractors. It offers workforce management tools, customer relationship management (CRM) features, bid tracking and reporting. Labor forecasting... Read More
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Thunderbolt Pipeline is a cloud-based bid management system designed for contractors and subcontractors. It offers workforce management tools, customer relationship management (CRM) features, bid tracking and reporting. Labor forecasting... Read More
 
BIM 360 Team logo
 
BIM 360 Team is a cloud-based construction project management solution for businesses of all sizes. It offers collaboration and communication tools, task management and file sharing. Users can interact with models and drawings from... Read More
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BIM 360 Team is a cloud-based construction project management solution for businesses of all sizes. It offers collaboration and communication tools, task management and file sharing. Users can interact with models and drawings from... Read More
 
Wrike logo
 
Wrike offers cloud-based work management software that facilitates project management and team collaboration for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign... Read More
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Wrike offers cloud-based work management software that facilitates project management and team collaboration for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: June 16, 2018


Program and portfolio management software helps building owners and construction managers coordinate their capital projects. These managers are focused on applying a uniform set of standards for project control and building standards (i.e., LEED certification) to a large portfolio of construction projects. Of course, standards and processes may change over time, requiring a flexible system. While detailed task management will often be left to general contractors, building owners and construction managers will want to maintain a single view of progress across all projects using a purpose-built program management system.

Here’s what we’ll cover:

What Is Capital Program & Portfolio Management Software?
What Type of Buyer Are You?
The Vendor Landscape
Market Trends to Understand
Benefits and Potential Issues

What Is Capital Program & Portfolio Management Software?

Capital program management refers to the supervision over the vast amount of information associated with capital construction projects. Distinct from generic project management utilities, this software is geared to meet the needs of building owner/operators and construction managers, rather than contractors, architects or engineers. To that end, it tends to focus less on scheduling and hands-on details, and more on the broad-level overview of the projects and the portfolio cycles.

Capital program management software may include bid management, takeoff or cost estimating capabilities, but more likely it will have some or all of the following critical features to facilitate portfolio management:

  • Document control
  • Tracking multiple projects
  • Reporting
  • Communication between managers and contractors
  • Work order and inventory management
  • Accounting
  • Customer relationship database

What Type of Buyer Are You?

Because there are dozens of different vendors that specialize in program management software, and costs and functionality vary tremendously, it’s important to identify your individual needs in order to narrow the field. One way to do this is to identify yourself as a certain type of buyer based on the functions you’re performing. Most buyers fall into one of these groups:

Before looking at the details of various systems, identify yourself with one of the buyer types outlined below. Most buyers fall into one of these groups:

Full suite. These buyers will be using the software across all levels of their company, from the owner through all the management offices and possibly including the field contractors as well. Because they’re sharing data between multiple different job functions, they need something that’s highly robust and integrates all of the different features a construction company would need.

Building owners. Building owners want quick access for an update on the status of all projects, as well as reporting, and other portfolio management capabilities.

Construction managers. Since construction managers are interfacing directly with contractors, project scheduling becomes more important, as well as the ability to share information between collaborators on a project. The software is also more likely to include features for construction takeoff and estimating.

Office managers and accountants. The accountants and administrators of a construction company, will want a solution that includes inventory, budgeting, payroll and ledger control specifically designed for the construction industry. This is a highly competitive market within the field.

Customer relationship managers. Although CRM typically focuses on the sales and marketing side of customer interfacing, these solutions may also include customer service capabilities, including the ability to accept and process work orders from the customers.

The Vendor Landscape

Although the following list does not include all of the software vendors working in the capital program and portfolio management space, these top-rated programs will be a good fit for the indicated buyers.  

This type of buyer...Should evaluate these systems
Full suite HeadsUp iCPM, Sage Project Lifecycle Management, Maxwell Systems, Paskr Project Management Suite
Building owner HeadsUp iCPM, Sage Project Lifecycle Management, e-Builder, Oracle Primavera, PMWeb, Prolog, VisionPM, EADOC, Aconex, Proliance
Construction manager Maxwell Systems, HeadsUp iCPM, Paskr Project Management Suite, BuilderTREND, Oracle Primavera, BuildTools, Procore, Sage Project Lifecycle Management, PMWeb
Office manager/ accountant JOBPOWER, Microsoft Dynamics, Sage, Budgetrac Real Estate Developer, COINS, SAP CREW All In One, Profitool
Customer relationship manager Contractor's Office, Microsoft Dynamics, Sage SalesLogix, Sales 1440, MSI Service Pro, BlueFolder

Market Trends to Understand

These market trends should be considered as you select a software product and vendor.

Business intelligence. Program management systems do more than simply recording action items and finances. Leveraging the lessons learned over hundreds of projects to standardize the storage, maintenance and distribution of information, leading capital program management software now often provides key insight into the performance of the firm and its projects.

Process automation. Any repetitive and time-consuming processes can often be expedited through automation, leaving the employees to work on more creative endeavors to improve business performance. Examples of potentially automated processes include budgeting, payroll, scheduling, reporting and management of certain kinds of documents.

Software as a service. Almost all construction programs are moving from on-site solutions toward Web-based programs charging a monthly or annual fee rather than a full software purchase or installation cost. This helps amortize the expense over time and eliminates the need for internal staff to manage any technical support, upgrades or updates.

Improved offerings from full-suite vendors. Best-of-breed vendors offer deep feature sets in a specialized area, while integrated suites provide seamless connection among many applications. In the past, buyers have had to choose between one or the other, but in recent years, a number of full-suite vendors are upgrading their software so that they can compete against best-of-breed solutions in specialty functionality areas.

Benefits and Potential Issues

Capital program management software is designed for large companies that manage multiple projects simultaneously. These programs offer a number of benefits:

Better visibility. The biggest benefit of top capital program management software is the ability to see all of the data needed in order to manage the portfolio. Information is easily tracked and kept all in one place so it can be viewed and reported on with minimal effort.

Improved collaboration. Portfolio visibility, as well as scheduling and inventory control, requires managers to consider phases, tasks, resources and labor. This leads to more thoughtful planning and faster project completion by removing bottlenecks and wasted inventory.

Better project management. Compared to an on-site software solution, a Web-based construction management program will be far less expensive in terms of up-front costs. SaaS also eliminates the need for an IT infrastructure to manage upgrades and to get the product up and running when problems arise.

Improved profitability. More effectively scheduling and tracking resources and project status reduces costs on equipment rentals, resource sharing and the time spent to manage projects, which cuts expenses, increases time available for sales activities and overall increasing profits.

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