Find the best Capital Program Management Software

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RedTeam Go

RedTeam Go is a simple, end-to-end construction project management software designed to optimize your business for a better day, every day. Minimize Stress - All Your Data in One Place - Automatic Reminders - Bids Convert Into Co...Read more about RedTeam Go

4.3 (110 reviews)

11 recommendations

Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet

4.5 (3225 reviews)

9 recommendations

RedTeam Flex

RedTeam is a project management, construction financials and document control solution suited for midsize commercial general contractors. It is a cloud-based application developed by contractors to manage pre-construction, constru...Read more about RedTeam Flex

4.2 (196 reviews)

8 recommendations

HeavyJob

HCSS HeavyJob is a job management solution that allows companies to manage employee time, budgets, job costs, and resources. Company crew leads can record time and materials information in the field using a laptop or mobile d...Read more about HeavyJob

4.5 (92 reviews)

3 recommendations

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CMiC

For over 30 years, CMiC has delivered state-of-the-art software solutions, purpose-built for the construction industry. Since its inception, CMiC has maintained a laser focus on automating essential back-office functions – such as...Read more about CMiC

4.2 (170 reviews)

2 recommendations

Asite

Asite’s construction management platform allows project managers to easily manage and collaborate on all project documents, including RFIs, submittals, daily field reports, drawing logs, and more. You can Bring all your project in...Read more about Asite

3.6 (121 reviews)

2 recommendations

Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more about Wrike

4.3 (2629 reviews)

1 recommendations

Oracle Aconex

Oracle Aconex is a cloud-based operation management solution for managing information and processes between companies on complex construction and engineering projects. Several functions include document management, workflow automa...Read more about Oracle Aconex

4.4 (211 reviews)

1 recommendations

Oracle Primavera Cloud

For more than 30 years, successful projects around the world have relied on Oracle’s Primavera solutions to plan, build, and operate critical assets. It is the only solution that integrates project and portfolio planning and deliv...Read more about Oracle Primavera Cloud

4.4 (182 reviews)

1 recommendations

VPO

In Microsoft 365, VPO offers construction managers and owners a single, secure, customizable collaboration platform for the whole project team. All internal and external participants can work "at" the same cloud-based project offi...Read more about VPO

4.2 (64 reviews)

1 recommendations

Procore

Procore manages your projects, resources, and financials from project planning to closeout. The platform connects every project contributor with the owner and general or specialty contractor. The centralized dashboard allows manag...Read more about Procore

Autodesk Construction Cloud

Autodesk Construction Cloud combines advanced technology, the industry’s largest builders network and predictive insights to connect people and data across the building lifecycle, from design through operations. Autodesk Construct...Read more about Autodesk Construction Cloud

Buildertrend

Buildertrend provides pre-sale tools including a built-in customer relationship management (CRM) system, bid requests, project proposals, plus more. Project management tools include scheduling, budgeting, timesheets, and more. Cus...Read more about Buildertrend

Contractor Foreman

NOW: Starting @ $49/m for the WHOLE company, Contractor Foreman is the most affordable all-in-one solution for small and medium trade and general contractors who want a better way to manage their projects. *FREE Trial + 100 Day Gu...Read more about Contractor Foreman

Trimble e-Builder

e-Builder is a cloud-based construction program management solution for capital projects that provides performance data across the project lifecycle. Facility owners can track business processes with centralized project informatio...Read more about Trimble e-Builder

PlanHub

PlanHub is a cloud-based construction management solution for general contractors and subcontractors. The solution allows contractors to post projects, send bid invites, share information with subcontractors and manage multiple te...Read more about PlanHub

RAKEN

Raken allows project managers to maintain daily work logs, schedule and assign jobs to employees, send updates to field agents, generate and share snapshots of a project's progress. The solution also helps businesses keep track of...Read more about RAKEN

SafetyCulture

iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries...Read more about SafetyCulture

Tradify

Tradify is job management software that helps organizations track and manage jobs from quote to invoice, in real time. Tradify was built for trade and service businesses such as electricians, plumbers, HVAC, building and construct...Read more about Tradify

OmTrak

OmTrak gives Owners, Developers, Architects, Engineers and Contractors the power to collaborate. OmTrak has easy to use tools for everyone in the construction team. Allowing users to collaborate and manage construction information...Read more about OmTrak

Buyers Guide

Last Updated: March 16, 2023

Program and portfolio management software helps building owners and construction managers coordinate their capital projects. These managers are focused on applying a uniform set of standards for project control and building standards (i.e., LEED certification) to a large portfolio of construction projects. Of course, standards and processes may change over time, requiring a flexible system. While detailed task management will often be left to general contractors, building owners and construction managers will want to maintain a single view of progress across all projects using a purpose-built program management system.

Here’s what we’ll cover:

What Is Capital Program & Portfolio Management Software?

What Type of Buyer Are You?

The Vendor Landscape

Market Trends to Understand

Benefits and Potential Issues

What Is Capital Program & Portfolio Management Software?

Capital program management refers to the supervision over the vast amount of information associated with capital construction projects. Distinct from generic project management utilities, this software is geared to meet the needs of building owner/operators and construction managers, rather than contractors, architects or engineers. To that end, it tends to focus less on scheduling and hands-on details, and more on the broad-level overview of the projects and the portfolio cycles.

Capital program management software may include bid management, takeoff or cost estimating capabilities, but more likely it will have some or all of the following critical features to facilitate portfolio management:

  • Document control

  • Tracking multiple projects

  • Reporting

  • Communication between managers and contractors

  • Work order and inventory management

  • Accounting

  • Customer relationship database

What Type of Buyer Are You?

Because there are dozens of different vendors that specialize in program management software, and costs and functionality vary tremendously, it’s important to identify your individual needs in order to narrow the field. One way to do this is to identify yourself as a certain type of buyer based on the functions you’re performing. Most buyers fall into one of these groups:

Before looking at the details of various systems, identify yourself with one of the buyer types outlined below. Most buyers fall into one of these groups:

Full suite. These buyers will be using the software across all levels of their company, from the owner through all the management offices and possibly including the field contractors as well. Because they’re sharing data between multiple different job functions, they need something that’s highly robust and integrates all of the different features a construction company would need.

Building owners. Building owners want quick access for an update on the status of all projects, as well as reporting, and other portfolio management capabilities.

Construction managers. Since construction managers are interfacing directly with contractors, project scheduling becomes more important, as well as the ability to share information between collaborators on a project. The software is also more likely to include features for construction takeoff and estimating.

Office managers and accountants. The accountants and administrators of a construction company, will want a solution that includes inventory, budgeting, payroll and ledger control specifically designed for the construction industry. This is a highly competitive market within the field.

Customer relationship managers. Although CRM typically focuses on the sales and marketing side of customer interfacing, these solutions may also include customer service capabilities, including the ability to accept and process work orders from the customers.

The Vendor Landscape

Although the following list does not include all of the software vendors working in the capital program and portfolio management space, these top-rated programs will be a good fit for the indicated buyers.  

This type of buyer...

Should evaluate these systems

Full suite

HeadsUp iCPM, Sage Project Lifecycle Management, Maxwell Systems, Paskr Project Management Suite

Building owner

HeadsUp iCPM, Sage Project Lifecycle Management, e-Builder, Oracle Primavera, PMWeb, Prolog, VisionPM, EADOC, Aconex, Proliance

Construction manager

Maxwell Systems, HeadsUp iCPM, Paskr Project Management Suite, BuilderTREND, Oracle Primavera, BuildTools, Procore, Sage Project Lifecycle Management, PMWeb

Office manager/ accountant

JOBPOWER, Microsoft Dynamics, Sage, Budgetrac Real Estate Developer, COINS, SAP CREW All In One, Profitool

Customer relationship manager

Contractor's Office, Microsoft Dynamics, Sage SalesLogix, Sales 1440, MSI Service Pro, BlueFolder

Market Trends to Understand

These market trends should be considered as you select a software product and vendor.

Business intelligence. Program management systems do more than simply recording action items and finances. Leveraging the lessons learned over hundreds of projects to standardize the storage, maintenance and distribution of information, leading capital program management software now often provides key insight into the performance of the firm and its projects.

Process automation. Any repetitive and time-consuming processes can often be expedited through automation, leaving the employees to work on more creative endeavors to improve business performance. Examples of potentially automated processes include budgeting, payroll, scheduling, reporting and management of certain kinds of documents.

Software as a service. Almost all construction programs are moving from on-site solutions toward Web-based programs charging a monthly or annual fee rather than a full software purchase or installation cost. This helps amortize the expense over time and eliminates the need for internal staff to manage any technical support, upgrades or updates.

Improved offerings from full-suite vendors. Best-of-breed vendors offer deep feature sets in a specialized area, while integrated suites provide seamless connection among many applications. In the past, buyers have had to choose between one or the other, but in recent years, a number of full-suite vendors are upgrading their software so that they can compete against best-of-breed solutions in specialty functionality areas.

Benefits and Potential Issues

Capital program management software is designed for large companies that manage multiple projects simultaneously. These programs offer a number of benefits:

Better visibility. The biggest benefit of top capital program management software is the ability to see all of the data needed in order to manage the portfolio. Information is easily tracked and kept all in one place so it can be viewed and reported on with minimal effort.

Improved collaboration. Portfolio visibility, as well as scheduling and inventory control, requires managers to consider phases, tasks, resources and labor. This leads to more thoughtful planning and faster project completion by removing bottlenecks and wasted inventory.

Better project management. Compared to an on-site software solution, a Web-based construction management program will be far less expensive in terms of up-front costs. SaaS also eliminates the need for an IT infrastructure to manage upgrades and to get the product up and running when problems arise.

Improved profitability. More effectively scheduling and tracking resources and project status reduces costs on equipment rentals, resource sharing and the time spent to manage projects, which cuts expenses, increases time available for sales activities and overall increasing profits.